Finance and Executive Assistant
4 months ago
**About Us**:
Fishburn Sheridan Canada Ltd. provides unparalleled engineering services for building owners, managers, and other construction industry clients from six offices across Eastern Canada. Our expertise is in investigating, assessing, and resolving engineering problems relating to roofs, building envelopes, building enclosures, and building structures. We are noted for our experience, state-of-the-art equipment and techniques, and for our independent and unbiased approach to building construction and performance issues.
Originally founded in 2001, the firm remains 100% employee owned, and all staff enjoy a full group benefits plan, bonuses that reflect personal and company success, and an opportunity for involvement in corporate ownership.
**The Role**:
Our Corporate Services group in Ottawa, providing services for all FSA offices, is seeking motivated, energetic and business-minded **Finance and Executive Assistant **to complement our staff of five administrative and finance professionals. Your work will involve components of all the **administrative**work the group does, plus specific financial duties relating to **QuickBooks Accounts Payable**, with an opportunity to become our ‘go-to’ person for some mission-critical activities. This is an outstanding opportunity for a junior to mid-level business administration specialist to obtain a well-rounded understanding of the business needs of a mid-sized organization, while becoming essential to and growing with the daily success of the firm.
**This is a full-time permanent position.**
Ideally, you are detail-oriented and process-driven, with an analytical eye and ability to see the big picture. You have the drive and flexibility to thrive in our fast-paced, collaborative environment. **This is a primarily hands-on and in-office role at our headquarters in the Kanata North Technology Park.**
**Responsibilities - Financial**:
- Report to the Finance Manager
- Be FSA’s ‘go-to’ for day-to-day accounts payable and payments.
- Prepare month-end reconciliations for A/P.
- Prepare EFT and check payments for bank deposit; calculate and record the deposit amounts.
- Post all payments and research any discrepancies by checking bills, invoices, sales receipts, and bank deposit records.
- Accurately record timesheet information, employee expenses and supplier invoices; follow up to ensure that supplier payments are made on time.
- Reconcile credit card statements.
- Perform other financial duties as assigned.
**Responsibilities - Administration**:
- Report to the Board of Directors.
- Perform data entry / processing / analysis and database development using Quick Base.
- Act as Assistant Security Officer.
- Co-ordinate corporate social media.
- Provide executive assistance to Board of Directors.
- Process courier deliveries, mail, answering machine.
- Co-ordinate corporate insurance and professional licensing requirements.
- Co-ordinate staff training and Joint Health and Safety Committees.
- Provide administrative backup to other administrative staff.
**Skills & Experience**:
- Degree or diploma in accounting, commerce, business administration or a related field.
- 1-3 years of relevant work experience.
- Detailed knowledge and experience with QuickBooks / QuickBooks Online Advanced
- Knowledge and/or experience with accounts payable processes.
- Strong communication and interpersonal skills. Bilingualism in French and English is an asset.
- Experience with databases (valuable but not essential) or willingness to learn.
- Strong knowledge of generally accepted accounting principles and internal control principles.
**To Apply**:
- FSA is an equal-opportunity employer. If you require accommodation during the recruitment process, please let us know, and all efforts to provide the appropriate accommodation will be put into place._
**Job Types**: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: In person
-
Chief Executive Officer's Executive Assistant
1 month ago
Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full timePosition: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading law firm specializing in accident and injury cases, with a vision to expand its presence in Ontario.The CEO, a seasoned attorney, seeks a proficient Executive Assistant to collaborate closely with him and the executive team to drive the...
-
Executive Assistant
4 months ago
Ottawa, Canada Ottawa Inner City Health Full timeOttawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...
-
Executive Assistant
1 week ago
Ottawa, Ontario, Canada CB Canada Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management team. As an Executive Assistant, you will be responsible for scheduling travel and meeting arrangements, preparing reports and financial data, and managing other support staff and customer relations.Key...
-
Executive Assistant
1 week ago
Ottawa, Ontario, Canada CB Canada Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management team. As an Executive Assistant, you will be responsible for scheduling travel and meeting arrangements, preparing reports and financial data, and managing other support staff and customer relations.Key...
-
Chief Executive Officer's Executive Assistant
1 month ago
Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full timePosition: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading law firm specializing in accident and injury cases, with a commitment to expanding its influence in Ontario.The CEO, a seasoned attorney, seeks a skilled Executive Assistant to collaborate closely with him and the executive team to drive the...
-
Senior Finance Executive
1 month ago
Ottawa, Ontario, Canada Accor Full timeCompany OverviewAccor is a global leader in hospitality, dedicated to providing exceptional experiences for guests and fostering a supportive work environment for our employees.Position OverviewWe are in search of a seasoned financial executive to join our leadership team. This pivotal role will report directly to the Regional Director of Finance & Business...
-
Chief Executive Officer's Executive Assistant
1 month ago
Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full timePosition: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading firm specializing in accident and injury law, with a commitment to becoming a premier personal injury law practice.The Chief Executive Officer, a seasoned attorney, seeks a skilled Executive Assistant to collaborate closely with him and the...
-
Executive Director
2 weeks ago
Ottawa, Ontario, Canada Heartwood Kitchen and Bath Full timeJob Title: Executive DirectorWe are seeking an experienced Executive Director to lead our administrative services department at Heartwood Kitchen and Bath. As a key member of our team, you will be responsible for managing daily operations, preparing annual budgets, and directing staff engaged in providing records management, security, finance, purchasing,...
-
Executive Director
2 weeks ago
Ottawa, Ontario, Canada Heartwood Kitchen and Bath Full timeJob Title: Executive DirectorWe are seeking an experienced Executive Director to lead our administrative services department at Heartwood Kitchen and Bath. As a key member of our team, you will be responsible for managing daily operations, preparing annual budgets, and directing staff engaged in providing records management, security, finance, purchasing,...
-
Executive Director
2 weeks ago
Ottawa, Ontario, Canada Heartwood Kitchen and Bath Full timeJob Title: Executive DirectorWe are seeking an experienced Executive Director to lead our administrative services department at Heartwood Kitchen and Bath. As a key member of our team, you will be responsible for managing daily operations, preparing annual budgets, and directing staff engaged in providing records management, security, finance, purchasing,...
-
Executive Director
2 weeks ago
Ottawa, Ontario, Canada Heartwood Kitchen and Bath Full timeJob Title: Executive DirectorWe are seeking an experienced Executive Director to lead our administrative services department at Heartwood Kitchen and Bath. As a key member of our team, you will be responsible for managing daily operations, preparing annual budgets, and directing staff engaged in providing records management, security, finance, purchasing,...
-
Finance and Administrative Assistant
4 months ago
Ottawa, Canada Terabit Full time**ROLE & RESPONSIBILITIES include but are not limited to the following**: - Process the full range of accounting operations such as AR and AP transaction processing, monitoring and reconciliations. - Process bi-weekly payroll and benefits. - Assist in e-commerce activities, supporting credit card and cheque payments. - Monitor aging of payables and cheque...
-
Ottawa, Ontario, Canada Canadian Forces Morale and Welfare Services - CFMWS Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our Chief Financial Officer and Finance Division. As a key member of our team, you will be responsible for managing multiple priorities, coordinating travel arrangements, and preparing correspondence and reports.Key ResponsibilitiesProvide senior...
-
Ottawa, Ontario, Canada Canadian Forces Morale and Welfare Services - CFMWS Full timeAbout the RoleWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our Chief Financial Officer and Finance Division. As a key member of our team, you will be responsible for managing multiple priorities, coordinating travel arrangements, and preparing correspondence and reports.Key ResponsibilitiesProvide senior...
-
Executive Assistant
4 months ago
Ottawa, Canada Marcus & Millichap Full time**Duties Include**: - Act as a true extension of the Executive in all aspects of his life from personal to business. - Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations. - Manage schedule, co-ordinate day to day operations and communications with clients to...
-
Finance Administrator
4 months ago
Ottawa, Canada Commonwealth War Graves Commission - Canada, Americas and Pacific Area (CAPA) Full time**About the Organization**: The Commonwealth War Graves Commission honours and cares for the men and women of the Commonwealth forces who died in the First and Second World Wars, ensuring they will never be forgotten. Funded by six Member Governments, our work began with building, and now maintaining, cemeteries at 23,000 locations all over the world. Today,...
-
Executive Assistant
3 months ago
Ottawa, Canada Restore Medical Clinics Full timeRestore Medical Clinics (RMC) is a fast-paced medical complex that takes a multidisciplinary approach to deliver healthcare services for the total person by providing a full range of medical services in one convenient location. Our vision is to provide compassionate, collaborative, and comprehensive care to all. RMC currently offers patients access to...
-
Ottawa, Canada Canadian Forces Morale and Welfare Services - CFMWS Full timeAbout UsCanadian Forces Morale and Welfare Services (CFMWS) is a dynamic organization that champions a healthy, fun, creative, and active lifestyle for Canadian Armed Forces members, Veterans, and their families. We deliver a variety of recreation and fitness programs, offer family support, organize charity events, and provide retail, travel, and banking...
-
Ottawa, Canada Canadian Forces Morale and Welfare Services - CFMWS Full timeAbout UsCanadian Forces Morale and Welfare Services (CFMWS) is a dynamic organization that champions a healthy, fun, creative, and active lifestyle for Canadian Armed Forces members, Veterans, and their families. We deliver a variety of recreation and fitness programs, offer family support, organize charity events, and provide retail, travel, and banking...
-
Executive Assistant
4 months ago
Ottawa, Canada Mati Crudo + Charcoal Full timeExecutive Assistant for Restaurant Owner/Manager **Responsibilities**: Calendar and Schedule Management: Manage the owner/manager's calendar, scheduling meetings, appointments, and events. Coordinate and prioritize appointments, ensuring efficient use of time and resources. Remind the owner/manager of upcoming events and deadlines. Communication and...
