Executive Assistant

3 weeks ago

Ottawa, Canada Marcus & Millichap Full time

**Duties Include**:

- Act as a true extension of the Executive in all aspects of his life from personal to business.
- Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations.
- Manage schedule, co-ordinate day to day operations and communications with clients to include setting up meetings and events locally and in other cities.
- Track expenses and Interface with the executive’s bookkeeper to maintain accurate financials for his business as well as personal.
- Interface with entire team to ensure they have support needed.

**Qualifications**:

- Strong organizational skills, and ability to prioritize and delegate tasks seamlessly.
- Advanced Microsoft Office and general technology competency.
- Experience working with a high performing senior executive or entrepreneur.
- A strong pro-active nature, and ability to approach problems with a strong decision-making capability.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Great on the phones and can switch between speaking with the courier to a billionaire client and back to a junior team member effortlessly.
- Experience with contact management (CRM) systems.
- Ability to do basic financial analysis considered an asset.
- Knowledge of social media platforms such as Instagram, LinkedIn, Facebook to maintain a prominent social media presence for the executive.
- ** Experience in the commercial real estate sector would be considered an asset** but not required.
- Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available._

**Founded in 1971**, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly **2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States**.

**Marcus & Millichap **closes more transactions than any other real estate investment brokerage firm in the nation. **In 2022, the firm closed 12,272 transactions with a sales volume of approximately $117 billion CAD**.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

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