Human Resources Administrative Assistant

3 weeks ago

Squamish, Canada Sea to Sky Community Services Full time

**Location**:Squamish, BC**. **In-office role.

**Compensation**:$25/hr for 35 hrs/week

**Position posted on**:March 28, 2023

**Start date**:ASAP

**End date**:Temporary contract until Oct 31, 2023

**ABOUT SSCS**:
SSCS is a leading social service provider in BC’s Sea to Sky Corridor. We provide high quality programs to enhance the lives of residents at every age and stage of life. Our programs include affordable housing, child care and education, youth services, mental health services, senior’s services, community living, homeless outreach, life skills, and a Food Bank. We help create healthy, connected, and diverse communities where everyone can grow, develop, and lead meaningful lives.

**ABOUT THE POSITION**:
We are hiring an Administrative Assistant for our Human Resources team The Human Resources Administrative Assistant will support the daily administrative workflow of the HR department with a key focus on maintaining personnel records and files, tracking and filing key documents and certifications, confidential data entry and reporting, providing clerical support and other administrative tasks as assigned. The Administrative Assistant’s support may include, but is not limited to, the following functions of the HR team: recruitment, orientation, benefits administration, training, health and safety and Labour Relations. The HR Admin Assistant reports to the HR Director, while daily workflow directives will also be assigned and supervised by the HR Manager.

**QUALIFICATIONS, EDUCATION, AND EXPERIENCE**:
1. A diploma or degree in Human Resources Management or equivalent/related field: Business Administration, Business Management, etc.

2. Two years recent related experience in human resources or administration

3. Or an equivalent combination of education, training, and experience.

**SKILLS AND ABILITIES**:

- Strong organization and administrative skills: ability to prioritize multiple tasks, manage competing deadlines, and maintain/create records with a high degree of accuracy.
- Ability to communicate effectively both verbally and in writing including strong grammar, spelling, and proofreading skills.
- Excellent interpersonal skills and customer service skills including the ability to work effectively in a team environment.
- Acts with integrity, professionalism, and maintains confidentiality.
- Follows policies and procedures of the organization.
- Knowledge of HRIS systems. ComVida experience is a strong asset.
- Knowledge of BC Employment Standards Act, Labour Relations Code, and applicable related employment legislation is an asset.
- Understanding of a unionized environment and working with/interpreting a collective agreement is an asset.

**JOB DUTIES AND TASKS**:

- Maintains and updates employee records, related forms and reports related to employment status. This includes both digital and paper copies of documentation.
- Supports process and organizes related personnel forms as required for: requests for sick pay, vacation requests, leave management, performance reviews, and exit/terminations.
- Sends out correspondence to employees and managers re: upcoming certification expiry dates and/or documentation requirements. Assists in scheduling courses for employees.
- May participate in management meetings, committee meetings, and other collaborative events.
- Manages a large volume of confidential information.
- Participates in all aspects of the Health and Safety Program including safety and emergency procedures, to provide a safe work environment. Reports all concerns to the HR Director.
- Assists in recruitment process as necessary: creating job postings, checking references, drafting correspondence to new hires, supporting the orientation process.
- Other duties as may be assigned.

**REQUIREMENTS FOR EMPLOYMENT**:

- All successful applicants must pass the vulnerable sector Criminal Record Check applicable to Provincial guidelines
- Signed Confidentiality and Employee Agreement form
- Approved reference checks
- Proof of full vaccination against Covid-19

**BENEFITS AND PERKS AT SSCS**:
**Healthcare**:We offer an extended health program through Group Health that covers MSP premiums, dental, vision, prescription medication, select alternative therapies, life insurance, and long-term disability. We also have an Employee and Family Assistance program. The premiums of the plan are 100% paid by the employer. An employee is eligible for this plan after 3 months of employment.

**Vacation & Leave**:Employees accumulate 6% vacation pay on all hours worked in the first and second year of employment. This equals 15 days of holidays (3 weeks/year). After the first two years of employment, they earn one additional day of vacation per year of service, to a maximum of 35 workdays.

**Retirement Pension**:At approximately the 3-month mark, the full-time Admin Assistant will be enrolled in the Municipal Pension Plan with a matching contribution by SSCS.

**Other Perks**: Casual dress, paid si

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