Finance Administrator

5 months ago

Hamilton, Canada Mohawk Students' Association Full time

WHAT WE STAND FOR

We empower Mohawk Students to create a community they can lean on for positive experiences, relevant supports, a listening ear, and a strong voice so they can achieve personal success in their college experience and beyond.

Led by the Executive Director and an elected Student Board of Directors, we are a Non-Profit Organization that supports students through our Areas of Focus:

- Advocacy & Leadership
- Engagement & Support
- Sustainability & Operations.

While we are separate from Mohawk College, we do work collaboratively with the college to reach our goals.

MY MSA TEAM

We live our values to ensure we achieve our Student Driven Vision and Mission. In This Together, we collaborate in transformative ways within and beyond our departments, helping wherever we are needed. We Believe it’s Possible by focusing on outcomes rather than outputs. We prioritize Foster Belonging, where all staff members feel purposeful and supported as their authentic selves. And we share and learn through the power of Storytelling.

MY FINANCE TEAM

The MSA Finance Team ensures the Association is a fiscally responsible and sustainable organization that can achieve its Vision and Mission. They are an inclusive group who turn data into insight and bring numbers to life while supporting and providing accounting and financial services to multiple MSA departments and external partners.

WHAT YOU DO

As the Finance Administrator, you will be heavily involved in the full cycle of accounting and act as a lead during the interim and year-end audit functions. You will work closely with department managers to ensure organizational and departmental strategies are met through effective coordination of financial and accounting service delivery, processes, and projects.

What Success Looks Like in This Role:
You know your accounting principles and the full accounting process end-to-end. You review, analyze, and interpret financial and budgetary reports, and advise on financial reports required by our internal and external partners. You move fast while keeping your attention to detail, and you tap into your problem-solving skills to support business objectives.

**Primary Accountabilities**:

- Provide daily finance and accounting support to the Senior Manager, Finance, Finance Team, and staff
- Support financial record keeping and reporting
- Ensure and Identify compliance and risk management to Sr. Manager of Finance

HOW YOU DO IT

**Responsibilities**:
**Daily/Monthly**
- Reconcile: Accrued Liabilities, Prepaid Expenses, Other Account Receivables, Cash Clearing and ensure general ledger account balances to subledger
- Reconcile: Mohawk College One Card remittance to Other Accounts Receivable, process deposit and save in Finance drive
- HST Remittance: Compile documents required for HST remittance and provide to Manager for review and remittance. Process bank entry when received from Manager
- Oversee all aspects of financial transactions including Accrued Liabilities, Prepaid Expenses, Other Account Receivables, Cash Clearing, and Capital Assets maintenance, ensuring accurate posting, updating records, reconciling balances, managing asset tagging and disposal, and handling order entry/accounts receivable duties such as providing quotes, invoicing, and customer setup, while ensuring adherence to quality control standards and providing necessary documentation to the Manager.
- Follow-up on all outstanding accounts receivables greater than 30 days
- Post monthly financial statements in Teams
- Ensure all files are maintained, filed and stored appropriately for compliance purposes
- Ensure all reports and dashboards in Intacct are appropriately created, maintained and shared with staff. Lead on-going creation and maintenance of all reports

**Annually**
- Audit: Primary lead for audit support for Sr. Mgr. Finance, i.e. Setup working papers, account reconciliations, document retrieval, document storage, liaise with various departments to ensure integrity of audit work, provide auditors with support when required, etc.
- Audit: Support the Finance Department in creating the new fiscal year by updating all required reports in Intacct, Teams and shared drives
- Audit: Conduct yearend inventory spot check counts, recording findings and post adjusting entries
- Organization Wide: Review and update all supporting documents located in Teams for staff access and use and support staff transition to new fiscal year
- Support the Finance Team in various projects as required
- Food Experience: Provide support to the Food Experience (commercial division) Team when required

**What you Need in Education, Experience and Training for your Department**:

- Minimum college diploma in accounting and a minimum of three (3) years’ experience in an accounting setting.
- Experience with accounting software programs, Sage Intacct preferred
- Experience in processing various reconciliations
- Yearend audit experience preferred

**What you Need in

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