Accounting Coordinator

7 months ago

Hamilton, Canada Good Shepherd Centres Full time

**Who We Are**

The work of Good Shepherd is based on a fundamental belief in providing hope and restoring dignity to the most vulnerable members of our community. Our services include emergency food transitional housing and education for homeless and street-involved youth; hospice palliative care; community mental health programs; and supportive housing programs. We are committed to integrating Harm Reduction practices into our programs and to prioritizing the rights, dignity, and choices of those who use substances. By integrating a Harm Reduction framework at Good Shepherd, we can decrease barriers to service and better support some of our community's most marginalized members.

This opportunity is with our Good Shepherd - **Finance and Administration**

**How You Will Make an Impact**

You are committed to service excellence and embody our core values of dignity, respect, and compassion. This role is integral to our mission, serving the community within a framework that promotes cultural competence and steadfastly opposes racism and oppression.

You will manage our accounts payable and receivable, ensuring document preparation, records management, and compliance with financial procedures. You will be instrumental in processing bank transactions, sorting donations, and maintaining the seamless operation of office systems, embodying the charism that defines our work.

**General Duties Include**:

- Prepare and process bank deposits and pick up cash withdrawals as directed
- Sort donations, copy receipts and forward to fundraising department for processing
- Monitor and order stationery supplies and office equipment operations and place service requests as needed
- Distribute financial instruments such as taxi chits, food vouchers, petty cash, etc. as directed
- Ensure compliance with legislated regulations, agency guidelines and policies, including adherence to established approval and control processes
- ** Process all daily accounts payable functions including but not limited to**:

- Assemble vendor invoices to be completed for payment and redirect as needed
- Verify payable invoices have authorized approval and charge codes
- Correspond with vendors and respond to inquiries as needed
- Enter vendor invoice transactions for payment processing
- Process trustee payment needs and maintain database records
- ** Process weekly accounts payable functions including but not limited to**:

- Generate approved cheque runs and distribute payments authorized for release
- Monitor vendor accounts to ensure payments are up to date
- ** Process monthly accounts receivable functions including but not limited to**:

- Process client billing invoices as directed
- Verify vendor statements with system transactions and resolve discrepancies
- ** Process all annual accounts receivable functions including but not limited to**:

- Physical verification of program petty cash balances
- Assist with audit support as necessary
- Prepare files for archiving / file storage
- Other duties as related to the functionality of this role

**What You'll Bring to Our Team**
- Post-secondary education in accounting, finance, business administration, or a related field is typically required; or a combination of education and experience
- 2 years of experience in accounting or a related financial management role is usually preferred. Experience in nonprofit accounting can be advantageous, particularly if it matches the organization's sector.
- Demonstrated understanding of accounting principles and compliance requirements related to financial reporting and taxation. Familiarity with specific industry or nonprofit financial regulations and reporting requirements is highly beneficial.
- Demonstrated organizational and time management skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Demonstrated communication skills, both written and verbal, are crucial for dealing with internal teams and external stakeholders. A proactive approach to problem-solving and the ability to work independently or as part of a team..

**What We Offer**
- Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY
- Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT
- Staff recognition programs along with access to self-care supports and EMPLOYEE /
- FAMILY ASSISTANCE PROGRAM (EAP)
- POSITIVE and ENCOURAGING atmosphere
- Make a difference and provide HOPE
- Extended benefits
- Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve._
- Good Shepherd has a mandatory verification of COVID-19 vaccination policy. More information on the full policy requirements and accommodation allowances will be provided to those selected for an interview._

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