Development Coordinator, Gbgh Foundation

6 months ago

Midland, Canada Georgian Bay General Hospital Full time

Representing the Office of the CEO in a professional, customer focused manner
- Effectively managing the CEO’s schedule, including foreseeing conflicts and using considerable judgement and diplomacy to re-schedule appointments according to demanding priorities
- Providing general office administrative support including managing office supplies, processing invoices, and assisting with governance documentation
- Creating, gathering and proofreading documents
- Assisting the CEO and CDO with various special projects (i.e. team building and donor events)
- Enter donor, meeting and other information into donor database, Raisers Edge to support the work of the CEO and CDO
- Providing general administrative support for CDO as needed
- Pick up and distribute mail on a bi-weekly schedule

Board & Governance:

- Working with the CEO in organizing meetings including: drafting agendas; arranging meeting rooms and catering; advising attendees of meeting time and location; distributing meeting materials; arranging for appropriate audio-visual and other equipment; attending meetings, recording and preparing meeting minutes
- Serving as the primary contact and support for the Board of Directors and its standing Committees: Governance & Nominations, Investment, Audit & Finance, Executive Performance Review
- Attending all quarterly Board and Committee meetings and acting as Recording Secretary
- Organizing orientation for new Board members including updating the orientation information, materials, scheduling tours, etc.

Campaign Donor Management for CEO and CDO:

- Manage the preparation and outcomes of prospect and donor meetings
- Outreach to donors to schedule meetings, obtain donation payment information, etc.
- Outreach to Hospital colleagues, as relevant, to confirm logistics of tours and meetings
- Work with Foundation colleagues to manage timelines and follow up on proposals, reports and gift agreements
- Meeting preparation and logistics, including room booking/virtual room booking, package preparation, meeting briefs, catering as needed

Major Gift Team Support:

- Manage the maintenance of the Major Gift team’s donor portfolio
- Actively participate in Major Gift team meetings, as well as MG-related events (i.e. solicitation, stewardship, and cultivation events)
- Entering data into Raisers Edge for pipeline and prospect management
- Assisting with logistics and coordination of Major Gift donor events (i.e. catering, décor, invitations, etc.)
- Attends and assists at Foundation Events when needed (i.e. golf tournaments, gala, etc.)

Job Requirements:

- College Diploma or a combination of relevant experience
- A minimum of 5 years’ experience providing senior level strategic and administrative support
- Experience working within a charitable/not-for-profit organization preferred, health care not-for-profit experience is considered an asset
- Advanced proficiency with the Microsoft Office programs such as Outlook, Word, Excel and PowerPoint
- Experience with CRM database systems such as Raiser’s Edge is considered an asset
- Demonstrated experience with managing a tracking system/process for prompting activity (your own or others)
- Demonstrated experience with inputting data into and seeking data from a CRM database
- Organizational skills sufficient to independently establish priorities and use sound judgment in carrying out multiple assignments in a timely manner, oftentimes with mínimal supervision
- Knowledge of and adherence to fund raising professional standards and ethics
- Understanding of the Donor Bill of Rights
- Familiar with CRA guidelines regarding charitable tax receipting and a commitment to stay current on changes to guidelines and regulations
- Understanding of Major Gift operations and business practices
- A commitment to timely and appropriate customer service, rooted in initiative and tact, and experience interacting with influential community and business leaders
- Experience with independently organizing meetings and setting priorities
- Excellent organizational and administrative skills with an attention to details
- Excellent written and verbal communication skills
- Highly adaptable and able to prioritize and work comfortably in a fast-paced environment
- Professional maturity and ability to manage confidential information and exercise good judgement
- Unquestionable integrity, sense of judgement, and absolute discretion with confidential and sensitive information
- High level of professionalism and a positive attitude
- Demonstrated commitment to continued professional and personal growth and development through continuing education programs and self-directed learning opportunities
- Valid Class G Driver’s License or access to reliable transportation
- Bilingual (English and French) an asset

**Benefits and Perks**
As the successful person you can expect a competitive compensation package, which includes a base salary and benefits. Additionally, there are flexible working a

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