Human Resources Coordinator

5 months ago

Midland, Canada Georgian Bay General Hospital Full time

**HUMAN RESOURCES COORDINATOR**:

- Permanent Full Time_

**JOIN US IN MAKING EXCELLENT CARE PERSONAL**
At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we're on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff.

**THE OPPORTUNITY**
Our Human Resources team is committed to providing forward thinking, collaborative solutions in an efficient and client-focused manner to the GBGH’s leadership team and our staff. To ensure that we are exceeding expectations while remain focused on the Hospital’s strategic priorities we are expanding our team A permanent full-time opportunity to join the team as our Human Resources Coordinator is available. This opportunity requires an energetic, creative, and client-focused individual to provide administrative support to the Manager of Human Resources, Staffing and Payroll, as well as the Talent Acquisition & Workforce Planning Team.

Job Requirements:
**KEY ACCOUNTABILITIES & RESPONSIBILITIES**
- Greet all visitors to the HR department, answer questions, and triage for the appropriate staff member to assist
- Support Labour Relations by booking meetings, preparing materials for arbitration, collective bargaining as required, review of active employee listings, biannual seniority reports, biweekly probationary review reminders etc
- Preparing confidential and sensitive documents, proposals and presentations for workshops and meetings
- Entry of employee changes, demographics, employee increases etc in applicable systems biweekly
- Support benefits administration through entry of benefits into applicable systems
- Support to ensure required registrations are up to date yearly - eg. Annual Nurse Verification
- Support the payroll function, through data entry, pulling reports, preparing letters, biweekly audits etc.
- Administrative support includes preparing meeting materials, taking minutes, correspondence, and reports, learning packages as assigned
- Following accounting and purchasing procedures for the department, processing PO’s and invoices
- Provide support with the disability process ensuring timely accurate information related to benefits and employment status to impacted individuals
- Assist with employee relations matters, including addressing inquiries, resolving conflicts, and maintaining positive employee morale
- Prepare confirmation of employment letters and confirmation of hours letters
- Stay updated on Collective Agreements, HR policies, regulations, and best practices to ensure compliance
- Provides other administrative duties for the management team as required
- Provides back up support to other members of the Human Resources team as required

**QUALIFICATIONS & EXPERIENCE**
- Diploma in Human Resources Management, Business Administration, Psychology, or related field.
- Professional certification in Human Resources (e.g., HRPA, PHR, SHRM-CP) preferred.
- Knowledge or experience in healthcare administration or related field is advantageous
- One to three years of Human Resources experience and/or equivalent experience
- Experience in a unionized environment is an asset
- Experience providing committee/meeting support and minute taking
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS software
- Previous payroll related experience an asset
- Strong communication skills (written/oral) and interpersonal skills
- Strong client focus with an awareness of and sensitivity to diversity
- Ability to build relationships at all levels of the organization
- Creative problem-solver
- Excellent follow-through skills and proven ability to take initiative
- Ability to work independently and as part of a team
- Proven ability to work in a fast-paced, high-volume environment with strong multi-tasking and prioritizing abilities
- Ability to maintain a high level of confidentiality and operate with discretion in sensitive situations
- Ability to adjust work schedule to accommodate organizational needs
- Demonstrated consistent punctuality and attendance record, maintaining a high level of reliability and commitment to performing duties with efficiency and effectiveness in previous roles
- Ability to adapt to change in a fast-paced working environment
- Willingness to engage in continuing education and professional development activities
- Commitment to GBGH Values and Purpose Statement
- As a partially designated French speaking organization, French verbal and written communication skills are considered an asset in this position

**HEALTH, SAFETY & WELLNESS**
Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providin

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