Legal Assistant
6 months ago
Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- Legal studies, general
- Pre-law studies
- Legal assistant/paralegal
- or equivalent experience
**Asset languages**:
- Yoruba
- Igbo
- Hausa
**Work setting**:
- General law practice
- Federal, provincial and municipal governments
- Federal government or agency
**Tasks**:
- Coordinate the flow of information
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Train staff
- Maintain filing system
- Record and prepare minutes of court sessions, meetings or conferences
- Determine and establish office procedures and routines
- Prepare financial statements and reports
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Research and document data requirements, data collection and administration policy, and data access rules
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Perform clerical activities, such as manual and electronic filing and record payments received
**Computer and technology knowledge**:
- Microsoft Publisher
- MS Word
- MS Office
- Electronic mail
- MS Access
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Adobe Acrobat Reader
- Google Drive
**Court experience**:
- Federal Court
**Area of work experience**:
- Charts, tables, graphs and diagrams
- Correspondence
- Financial statements
- Invoices
- Manuscripts, publications or theses
- Reports and records
- Statistics
- Management
- Immigration
**Security and safety**:
- Basic security clearance
- Criminal record check
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
**Personal suitability**:
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
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