Legal Assistant
2 months ago
**Title: Legal Assistant**
**Company: Hopewell Residential Management**
**Job Type: Full-Time, Permanent**
**City: Calgary**
Hopewell Residential Management LP (“Hopewell”) is one of Alberta’s leading residential development companies, building homes and creating communities where people love to live for more than 20 years. Hopewell is a fully integrated residential land development and homebuilding company, which prides itself on market leadership through the passionate pursuit of excellence and the goal of creating a valued legacy of outstanding new communities and beloved new homes.
**Reporting**: This position will report directly to the Team Lead, Conveyancing
**Key Responsibilities**:
- Review of sales contracts to ensure complete and accurate information; escalate follow-up on incorrect or missing information as needed; track sales contracts as conditional/firm to possession. Raise potential issues to the attention of the Team Lead, Conveyancing.
- Maintain accurate and organized electronic customer files.
- Coordinate deposits for home sales both internally and with legal counsel.
- Maintain showhome leaseback program (new leases, renewals, start payments with AP).
- File change orders in electronic customer files.
- Coordinate the release of files to preconstruction.
- Create and send possession packages to customers and lawyers.
- Register and commence ANHW for new home sales.
- Initiate key release process once confirmed funds are received on closings.
- Review and submit realtor commissions for processing.
- Cheque requests as needed.
- Assist with property tax and supplementary tax reconciliations.
- Manage time, resources, workflow and deadlines with multiple demands.
- Keep databases up-to-date, inputting information etc.
- Other tasks and responsibilities as assigned to support the Conveyancing team.
**R**equirements**:
- 1+ years of conveyancing, real estate and/or legal assistant experience in-house at a law firm or at a real estate brokerage;
- Familiarity with the Land Titles Office and SPIN beneficial but not required;
- Ability to manage confidential information;
- Proficiency in Microsoft Office: Outlook, Word, Excel, Teams and SharePoint;
- Proactive, results focused, with ability to work on multiple projects simultaneously;
- Proven ability in dealing with internal and external clients;
- Work independently and in a team setting;
- Excellent verbal and written communication skills, including strong proof reading, grammar and editing skills;
- Excellent attention to detail and commitment to deadlines;
- Must have a demonstrated positive and proactive approach and be prepared to be flexible in the work performed;
- Proven track record of good attendance and job performance.
**Working Conditions**:Traditional core office hours are Monday to Friday 8:00 am to 5:00 pm.
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