Business Intake

6 days ago

Toronto, Canada Osler, Hoskin & Harcourt LLP Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Business Intake & Compliance Specialist provides an efficient and seamless business intake process for opening new matters. Responsible for conducting business research and database content analysis to provide information to legal professionals so that they can confirm that the acceptance of new business does not negatively affect the interests of current or past clients and it does not affect the Firm’s ability to impartially represent current, former, and new clients. Responsible for the Firm’s new business intake, including matter openings, client matter amendments and conducting conflict of interest searches for the Toronto, Ottawa, Montreal, Calgary, Vancouver and New York offices. This is a detail-oriented position with focus on time management skills, and ability to thrive in a fast-paced environment.

**Major Responsibilities**
- Maintain Firm’s client management system and update related client and matter information
- Provide administrative support by monitoring Department’s centralized mailbox and phone system, updating departmental forms, templates and confidential matter and flag lists
- Maintain and update Firm’s Restricted Trading system
- Prepare conflict search documentation, exemption forms, compiling reports, electronic filing in Department workspace
- Maintain and update the critical dates system
- Provide back-up support to Team including conducting conflict of interest searches and opening new matters
- Educate and provide guidance to Firm members regarding the policies and procedures of new business intake and conflict management
- Follow procedures and policies governing the Firm’s matter opening and conflict management activities and responsibilities
- Assist with special projects; perform other related duties as assigned
- Perform additional administrative, clerical and other duties as required

**_Risk Management Support_**

Provide back-up support in administering the Firm’s risk management processes, systems and activities, including processes for lateral hires and securing client content (e.g. ethical walls) for all offices

**Position Requirements**
- Education and Experience_

University degree or College diploma in Information Management, Library Science, Information Science or Library & Information Technology plus three years of business office experience in a customer service role and/or research. An equivalent combination of education, training and experience may be accepted. Legal industry experience and bilingualism are assets.

**Knowledge and Skills**
- Demonstrate advanced research, investigative and problem-solving skills, think strategically, with the ability to gather and analyze information, exercise sound judgement to resolve issues in a timely manner
- Experience in database searching and interpreting data
- Strive for continuous improvement, flexible approach, promote quality; demonstrates accuracy and thoroughness; strong attention to detail; highly motivated and results driven
- Comfortable working independently with an ability to exercise judgment regarding when to elevate issues
- Advanced time management and organizational skills adaptable to changing priorities in a fast-paced, deadline-driven environment; works to meet Department and Firm objectives
- Excellent communication; speaks clearly and persuasively; listens and gets clarification; responds well to questions. Writes clearly and informatively; edits work for spelling and grammar; strong presentation skills
- Exceptional negotiation and teamwork skills to interact/collaborate with various groups
- Maintains professionalism and maintains absolute confidentiality of Firm and client information

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background an

  • Intake Business System Analyst

    7 days ago

    Toronto, Canada Emerald IT Consulting Inc Full time

    Customer Operations IT team is looking for a talented Intake Business Systems Analyst with a major Telecommunications client in Toronto. **Job Purpose**: Support the front door intake team in the capacity of a Business Systems Analyst. **Skills/Qualifications**: Requirements Analysis, Problem Solving, General Consulting Skills, Database Management,...

  • Intake Analyst, Business Effectiveness

    3 months ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Business Intake

    4 days ago

    Toronto, Canada General Partner for Carthos Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Conflicts & Business Intake Specialist

    4 months ago

    Toronto, Canada General Partner for Carthos Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Intake Specialist

    1 month ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Intake Coordinator

    6 months ago

    Toronto, Canada Beaches Therapy Group Full time

    **Beaches Therapy Group** currently has three busy, modern clinics in Midtown and East Toronto. We are collaborative, multi-disciplinary staff, offering individual, couple, child, and family therapy. Our clinic serves a broad range of clients. We are a mostly paperless practice with excellent management software. Solid administrative support in a...

  • Analyst, Procurement Intake

    7 months ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 183163 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As an Analyst, Procurement Intake, you will contribute to the overall success of the Global Procurement Services department serving the global enterprise, by ensuring that your specific individual goals, goals, plans, initiatives...

  • Intake Coordinator

    2 days ago

    Toronto, Canada Beaches Therapy Group Full time

    Beaches Therapy Group is an intimate, down-to-earth Toronto psychotherapy clinic dedicated to providing modern mental healthcare for all ages. We believe in supporting individuals, couples, and families through their proactive journey of self-discovery in a fun, welcoming, and accessible manner so you can realize the power of healing and thrive through...

  • Manager, Intake Data Projects

    7 months ago

    Toronto, Canada Rogers Communications Full time

    Rogers is seeking an Intake Manager, as part of their IT Data PMO team. Reporting to the Program Director, Data Strategy, this individual will be responsible for managing the intake process and reporting from Intake through to hand off to delivery (from G1 through G3). This includes managing direct reports and understanding the priority and timelines to...

  • Intake Administrator/coordinator

    6 months ago

    Toronto, Canada Toronto Psychology Clinic Full time

    **About Us** The Toronto Psychology Clinic is a dynamic and rapidly expanding private practice dedicated to providing expert psychological consultation, assessment, and treatment for individuals across the lifespan. Our commitment to delivering culturally-informed, evidence-based, and socially inclusive services is at the core of our mission. We represent a...

  • Intake Management Consultant

    6 months ago

    Toronto, Canada PRIME CONSULTING INC Full time

    **Job title: Intake management consultant** **Location: Toronto, ON** **Skills and Responsibilities**: - Minimum experience of 5+ years **Align priorities, timelines, and resource requirements, negotiating acceptance** and implementation of solutions, ideas, and concepts. The role proactively addresses problems within the scope of responsibility and...

  • Business Analyst, Central Intake

    2 months ago

    Toronto, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work...

  • Membership Intake Manager

    3 months ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title: Membership Intake Manager (BCC, TCC)** **Department: Office of the Investor, Member Intake, and Innovation** **Location: Toronto, Montreal, Calgary, Vancouver** **Status: Permanent Full-time (Hybrid)** **Day in the life of**: The Membership Intake Manager is an accountable owner of the membership process. They will work directly with...

  • Business Intake

    1 week ago

    Toronto, Canada Osler Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Relief Intake Worker

    6 months ago

    Toronto, Canada Barbra Schlifer Commemorative Clinic Full time

    Job Posting **RELIEF INTAKE WORKER** Occasional, on as-needed basis Barbra Schlifer Commemorative Clinic offers legal services and representation, trauma-informed counselling and multilingual interpretation to diverse women (self-identified), non-binary, intersex, and Two-Spirit people who have experienced violence. We cultivate skills and resilience by...

  • Administrator, Client Intake

    6 days ago

    Toronto, Canada Borden Ladner Gervais LLP Full time

    Borden Ladner Gervais LLP (BLG) recently announced a suite of innovative services named BLG Beyond. BLG Beyond is seeking an Administrator, Client Intake. Purpose of the Role The Administrator, Client Intake will be expected to support a range of services including reporting conflict search results, opening new clients/matters and billing and provide...

  • Membership Intake Manager

    7 months ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title**:Membership Intake Manager (Financial & Operations Compliance)** **Department**:Office of the Investor, Member Intake, and Innovation** **Location: Vancouver, Calgary, Montreal and Toronto** **Status: Permanent Full-time (Hybrid)** **Target Salary Range: $95,000 - $130,000** The Membership Intake Manager is an accountable owner of the...

  • Intake Specialist

    7 months ago

    Toronto, Canada MSH International (Canada) Ltd. Full time

    _**It's fun to work in a company where passion meets profession, and every team member is not just an employee but a dedicated enthusiast, making the journey of work truly enjoyable and fulfilling!**_ **About Us**: The Intake Specialist will be the first point of contact for members requiring both medical and non-medical assistance. You will be the first...

  • Manager, Procurement Intake

    1 week ago

    Toronto, Canada Scotiabank Full time

    Requisition ID: 157135 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As the Manager, Procurement Intake, for Global Procurement Services (GPS), you will lead and oversee a team in Global Procurement Operations in Canada with global footprint. You will ensure business strategies, plans and initiatives...

  • Intake & Conflicts Specialist

    6 days ago

    Toronto, Canada Osler Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...