Analyst, Procurement Intake

6 months ago

Toronto, Canada Scotiabank Full time

Requisition ID: 183163

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Analyst, Procurement Intake, you will contribute to the overall success of the Global Procurement Services department serving the global enterprise, by ensuring that your specific individual goals, goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. You will ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

**Is this role right for you? In this role you, will**:

- Operate the Procurement Intake function whose goal is to direct intakes for goods and services to the right channel for negotiation, contracting or ordering
- Review intakes for goods and services for completeness and compliance. Set up Action Plans in the system to obtain additional information or documentation as needed. Interact with Requestors verbally for clarifications
- Use the Procurement Intake and Risk Assessment tool to review intakes, create action plans, action intakes, search for information etc.
- Use Bank tools to search for information relevant to intakes (e.g. Software Standards portal, Contract Database)
- Monitor the intake mailbox
- Interact with other teams in the Bank Technical Teams to facilitate technical issue resolution where required
- Interact with users to indicate next steps, as needed
- Log information in internal trackers as needed

**As a member of Procurement Operations, you will**:

- Follow Standard Operating Procedures/Work Instructions to execute activities and pay strong attention to detail to ensure data quality and consistent delivery of service within the Services Level Objective / Operating Level Agreement
- Identify gaps or opportunities in our process or platforms, and make improvement recommendations
- Contribute to organizing and maintaining document repositories in SharePoint
- Escalate issues to your Senior Analyst and Manager, and tracks to resolution
- Review and update SOPs/WIs as needed to reflect latest process
- Assist in the training and onboarding of new team members
- Contribute to or assist in cross-functional initiatives
- Prepare reports that provide volumes, performance, and other relevant metrics (based on KPIs, and insights sought). May require data extraction from systems, review of data quality, data manipulation. The report may be in PowerBI.

**Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have**:

- High school diploma or higher
- 2+ years of operations, help desk, support service, project management, business analysis, business process improvement, and/or business in general
- Good knowledge of Microsoft Office (Excel and PowerPoint)
- Ability to be detail oriented
- Good written and oral communication skills
- High level of self-motivation and initiative, ability to operate effectively as a team player
- Good customer service skills when dealing with internal and external stakeholders
- Analytical skills, data collection and manipulation experience
- Experience contributing and delivering effective presentations to management
- Experience with Coupa, Icertis or other Procurement software is an asset
- Experience with visualization tools (e.g. PowerBI, Tableau) is an asset

**What’s in it for you?**
- The opportunity to join a forward-thinking company surrounded by a collaborative team of innovative thinkers.
- A great opportunity for a position in Global Procurement at one of the leading Banks in the segment
- A rewarding career path with diverse opportunities for professional development
- Internal development to support your growth and enhance your skills
- A competitive compensation and benefits package
- An organization committed to making a difference in our communities
- for you and our customers
- We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success

**This position is located Downtown Toronto.**

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

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