Project Specialist, Communications

7 months ago

Mississauga, Canada BAXTER Full time

**This is where you save and sustain lives**

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Your role at Baxter

This individual will be key to building and executing on communications strategies for Baxter’s CIVA facility as well as the administrative functions required for CIVA reception and front office. The incumbent will support the execution of employee communications strategies by creating a variety of communications products and content (articles, blogs, videos, presentations), creating brand awareness programs, providing daily communication summaries to the production team and collecting feedback from employees/stakeholders for continuous improvement. This role will be required to follow product through the compounding process, assist in production tasks when required and identify opportunities for efficiencies in the compounding process.

What you will be doing:

- Manage reception and front office administrative duties including but not limited to: - New hire coordination (uniforms, lab coats, name badges)
- Maintain office supplies and room readiness - Scanning and shared file saving for all employee training requirements
- Coordinate coffee and vending machine inventory replenishment - Facilitate laundry, pest control, Compass and Canteen OCS visits - Escort suppliers onto production floor as necessary
- Drive internal marketing of CIVA initiatives within CIVA, across Baxter Canada and to the Global Compounding network. Create, own and manage communications through which general updates and messages can be shared including but not limited to: - Quarterly CIVA newsletter - Updates to the facility - Success stories
- Safety incidents - Policy updates - Corporate executive site visits - Planned maintenance scheduling
- Training updates - Present at bi-weekly new hire orientation Manage messaging portals : - Daily huddle summaries to be written and posted for production team - Flat screen TV content - Communication whiteboards (lunchroom, away board, calendar etc) - Posters and general signage Develop employee event ideas with shift-specific social committees and assist with event planning and logistics Work with production and front office teams to coordinate/manage community-related events Coordinate logistics for key stakeholder visits Manage the site’s Lunch and Learns as well as Rewards and Recognition programs in partnership with HR
- Product production - Assist in production tasks when required - Follow product through the compounding process - Establish and maintain a sustainable, secure documentation library
- Identify opportunities for efficiencies in the compounding process
- Participate in the monthly SLT meeting - Take meeting minutes and distribute to relevant stakeholders with easily identifiable action items - Communicate key takeaways to stakeholder groups through appropriate mechanisms Track site-performance metrics and disseminate in a form and through using channels that enable understanding; as well as create engagement.

What you will bring:
Education Level

Required:

- University Degree or College Diploma in Communications

Major Subjects / Specialties

Required
- Communications

Type of Experience

Required - 3-5 years of progressive experience in the communications field - Graphic design and layout experience with Photoshop and InDesign Preferred: - Experience working with diverse teams across multiple shifts

Years of Experience

Required:

- 3 years

Additional Skills / Special Training / Technical Skills Required

Required:

- Highly motivated, enthusiastic, creative individual with strong ability to execute
- Exceptional writing, editing and verbal communication skills
- Excellent time management/organizational skills
- Strong interpersonal skills and a positive attitude are needed to work with all levels of the organization
- Strong ability to balance multiple priorities with excellent time management skills
- Advanced level of proficiency in MS Office
- Ability to collaborate well with others
- Strong analytical and problem solving skills and critical thinking abilities
- Exceptional demonstration of professionalism and maintaining confidentiality
- Ability to work well independently and self-directed as well as in a team

**Reasonable Accommodations**

**Recruitment Fraud Notice**

Baxter has discovered incidents of e

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