Executive Administrative Assistant

2 weeks ago

St Catharines, Canada Mankind Media Full time

** We are hiring local - ONLY applicants from Niagara Region / surrounding areas will be considered - recent graduates are welcome**

We're looking to hire you as our co-pilot - an Executive Assistant to our CEO and senior leadership team. Together, with your assistance and support, we will fly to new heights. Like any good co-pilot, you'll be a huge part of the trajectory; you'll help us stay on track and you'll even take the wheel from time to time

**WHO WE ARE**:
Mankind Media is a leading digital marketing agency based out of Niagara, Canada. We specialize in generating high-quality leads for businesses across Canada as well as the US.

Our vision is to leverage the power of technology to connect people and businesses through digital marketing. In serving business owners and their clients, we enable them to thrive in their own spheres of influence.

Drawing inspiration from the words, “Protector of Mankind”, we strive not only to help businesses grow but also to make a difference in our communities and in the lives of others.

**WHO WE ARE LOOKING FOR**:
You are detail-oriented, hyper-organized and love to create and follow systems. You are proud of your work, have a great work ethic and feel accomplished by getting things done and doing them well.

You are a troubleshooter and always plan for 'just in case' scenarios. You are practical and responsible and are trusted among those closest to you. You have a high level of altruism and like to make sure everyone around you is well cared for and supported. You love to lead but don't necessarily seek the recognition of leadership.

If you are looking for a long-term career where you want to feel safe, accepted and supported, then we'd love to talk Your job responsibilities and tasks may include:
**RESPONSIBILITIES**:
Reporting directly to the CEO, the Executive Assistant provides executive and high-level administrative support to the CEO and other Executive members including:

- Schedules calls and manages the calendar of CEO
- Keeps tabs on different communication lines and makes sure these are all communicated to the CEO in a timely manner
- Respond to customer support inquiries from website, social or Google and ensures that they are communicated to the right team
- Creates processes and documentation for all tasks assigned
- Ensures all open tasks assigned to the team are worked on
- Manage Social Media Engagement at some capacity
- Assist in managing relationships and action items with other vendors (i.e. Telecommunications, Banking, Recruiting, Marketing, Bookkeeping, etc.)
- Assist CEO with preparing presentations to meet with clients or team members
- Manage and prepare employee contracts, set-up of accounts and equipment requests
- Assist sales team with contract inquiries or client payments
- Manage and prepare sales contracts, send welcome packages to clients
- Respond, communicates, and builds rapport with potential clients
- Sets appointments with potential clients
- Coordinates travel (flights, hotels, events) and meetings.
- Reconciles finances across different accounts.
- Collects and organizes receipts and invoices to be shared with our accounting team.
- Makes sure all invoices are paid by our clients.
- Pays bills, invoices as needed and other duties as assigned

**PREFERRED SKILLS (We also train)**:

- Google Suite
- Zoom
- Click-up
- Slack
- CRM

**SCHEDULE**:
This is a full-time opportunity. However, role will start part time to ensure that they are able to complete the required tasks (probationary).

**BENEFITS**:

- Paid time off
- Business Phone Plan (for full-time)
- Health benefits (for full-time)
- Balance of remote work and in-office
- A relaxed atmosphere with a supportive team (we are like family)

**Job Types**: Full-time, Part-time
Part-time hours: 25 per week

**Salary**: $17.00-$20.00 per hour

Schedule:

- Monday to Friday
- No weekends

Work Location: Hybrid remote in St. Catharines, ON

Application deadline: 2023-03-16
Expected start date: 2023-03-20

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