Finance and Data Administrative Assistant
2 weeks ago
The Finance and Data Administrative Assistant is dedicated to the vision, mission, values and strategic priorities of Hospice Niagara and uses their best efforts to promote the interests of the organization and contribute to a positive culture. The Finance and Data Administrative Assistant performs all duties in a safe manner, and abides by all applicable laws, by-laws, rules and regulations of competent authorities and standards of conduct, including those set forth by Hospice Niagara. Finance and Data Administrative Assistant reports to the Finance Supervisor.
The Finance and Data Administrative Assistant works collaboratively with the finance team to complete the key responsibilities list below and other duties as required.
The Finance and Data Administrative Assistant performs all duties in a safe and healthy manner, in accordance with Hospice Niagara’s policies and procedures, the Occupational Health and Safety Act, and all other applicable legislation.
Key Responsibilities
Reconcile 5 Car Draw lottery tickets, donations and payments and prepare bank deposits, reconciliation reports and other associated reporting
Reconcile Catch the Ace lottery tickets and prepare bank reconciliation reports and other associated reporting
Provide support for 5 Car Draw Early Bird Draw and 5 Car Draw Final Draw
Prepare documents for lottery audits
Prepare 5 Car Draw and Catch the Ace lottery analytics Assisting with organizational statistics, data quality management and analytics
Assist with Audit requests
Provide ongoing support to finance department (payables, filing, other tasks as needed)
Demonstrated ability in planning, organizing and prioritizing multiple tasks and meeting deadlines in a busy environment with poise and patience.
Provide ongoing support to administration department (customer care, photocopying, filing, answering phone calls, receiving donations, processing mail, other tasks as needed)
Answer and forward phones to appropriate staff
Provide input into post event reports
Record funds received accurately into accounting system
Reconcile monthly bank statements, revenue, and posted amounts from spreadsheet into the accounting system and bank.
Performs regular accounting functions including invoice preparation, collecting funds from agreements/ contracts, follow up as required.
Assisting with month end and year end close
Assist with audit support
Other duties, as required
Skills & Attributes
Computer literate in all Microsoft Office applications, especially MS Word and Excel
Strong competence and accuracy in entering, organizing and analyzing data
Experience working with spreadsheets for completing bank deposits/ payments and/or budgets
Strong attention to detail
Demonstrated professionalism
Most possess a high degree of resourcefulness, attention to detail, adaptability and ability to work effectively with minimal supervision.
Highly developed judgment, confidentiality and integrity
Experience working with ADP (considered an asset)
Ability to manage varying priorities, working under tight timelines
Strong interpersonal skills as well as a strong ability in written and verbal communication skills
Willingness to work flexible hours, including some weekends, evenings and holidays based on organizational needs
Access to a reliable personal vehicle or transportation
Academic, Training, Knowledge & Experience
Post-secondary degree in Accounting or education emphasis on mathematics, finance, business administration, or related discipline.
Minimum of 2 years of experience working in the accounting field
In-depth knowledge of financial/accounting processes with particular reference to GAAP and professional ethics
Experience in the public or non-profit sector will be considered an asset
Experience in Provincial Healthcare reporting standards will be considered an asset
Vulnerable Sector Police Check
Fundamentals of Palliative Care (preferred, must be completed within 12 months of hire)
Mask Fit (must be completed within 12 months of hire)
Evaluation
Ongoing observation and feedback
Annual performance assessment and discussion; individual development planning
Please note that Hospice Niagara requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Hospice Niagara.
-
Administrative Assistant
1 week ago
St. Catharines, Canada Bayshore HealthCare Full timeJob Description Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best...
-
Finance and Administration Specialist
1 month ago
St. Catharines, Canada Miriam Laundry Publishing Full time**Position Overview**: We are seeking a detail-oriented and organized individual to join our team as a Finance and Administration Specialist. In this role, you will play a key part in managing financial transactions, overseeing administrative tasks, and supporting various departments within our company. This position offers an exciting opportunity to...
-
Human Resources Administrator
1 month ago
St. Catharines, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara.Reporting to: The Director of Human Resources.Location: St. Catharines, Ontario.Salary: Competitive salary, benefits package and pension plan.Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource...
-
Human Resources Administrator
1 month ago
St. Catharines, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara.Reporting to: The Director of Human Resources.Location: St. Catharines, Ontario.Salary: Competitive salary, benefits package and pension plan.Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource...
-
Human Resources Administrator
4 weeks ago
St. Catharines, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara. Reporting to: The Director of Human Resources. Location: St. Catharines, Ontario. Salary: Competitive salary, benefits package and pension plan. Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource...
-
Human Resources Administrator
3 weeks ago
St. Catharines, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara. Reporting to: The Director of Human Resources. Location: St. Catharines, Ontario. Salary: Competitive salary, benefits package and pension plan. Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource...
-
Human Resources Administrator
4 weeks ago
St. Catharines, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara. Reporting to: The Director of Human Resources. Location: St. Catharines, Ontario. Salary: Competitive salary, benefits package and pension plan. Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human resource...
-
Full Time Administrative Assistant
1 month ago
St. Catharines, Canada Milner and Pailing Psychology Full timeAdministrative Assistant Job Description - Full-Time Permanent Position The Administrative Assistant contributes to the efficient day-to-day operations of the Milner and Pailing Psychology office. Milner and Pailing Psychology provides psychological services to clients with neuropsychological and rehabilitation needs. The Administrative Assistant is...
-
Administrative Assistant
1 month ago
St. Catharines, Canada Leadership Niagara Full timeOverview: **Responsibilities**: - Provide administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence. - Lead social media marketing - Maintain accurate records and files, both electronic and physical, ensuring they are easily accessible and up-to-date. - Coordinate logistics for events,...
-
#114 Data Integrity Assistant
1 month ago
St. Catharines, Canada Canadian Mental Health Association, Niagara Branch Full time**JOB POSTING # 114** **Position Title**: Data Integrity Assistant **Vacancies**: 1 **Workgroup**: Clinical Operations **Posting Date**: April 23 - April 30, 2024 **Status**: Full-time Temporary **Start Date/ End Date**: May 6 - August 23, 2024 **Hours**: 35-hours per week; Monday to Friday 8:30 AM - 4:00 PM **Salary Range**: $17.80 per hour -...
-
Administrative Assistant, Ft
1 month ago
St. Catharines, Canada Niagara Health System Full timeReporting to the Director of Oncology and Palliative Care, the incumbent will provide confidential administrative support, establish and maintain credible and effective working relationships with internal and external contacts, executives, and management team members. Within the role, the incumbent will exercise good judgement and independence in the...
-
Human Resources Administrator
4 weeks ago
St Catharines, ON, Canada Family and Children's Services Niagara Full timeEmployer: Family and Children’s Services Niagara. Reporting to: The Director of Human Resources. Location: St. Catharines, Ontario. Salary: Competitive salary, benefits package and pension plan. Reporting to the Director of Human Resources, the Employee Services Administrator will provide generalist functions which include professional human...
-
Administrative Assistant, Tft
1 month ago
St. Catharines, Canada Niagara Health System Full timeReporting to site directors, the incumbent will provide confidential administrative support, establish and maintain credible and effective working relationships with internal and external contacts, executives, and management team members. Within the role, the incumbent will exercise good judgement and independence in the performance of complex administrative...
-
Bookkeeper/finance Specialist
1 month ago
St. Catharines, Canada Modern Scientist Global Full time**About Us** Modern Scientist Global (MSG) is a health and life sciences research consulting firm based in Canada. We work on an array of projects related to global health and engage in a suite of research activities to help our clients answer important questions. Our goal is to provide the best research tailored to our clients’ needs with innovative...
-
Transportation and Volunteer Administrator
1 month ago
St. Catharines, Canada Family and Children's Services Niagara Full time**Hours of Work**:24 hours per week **Starting Rate**: $20.43 - $23.87 **Start Date**:TBD Reporting to the Child Welfare Supervisor, the Volunteer Administrator is responsible for providing administrative support to the volunteer department to ensure efficient and timely operations and enhance the work of the organization. The incumbent assists with the...
-
Transportation and Volunteer Administrator
1 month ago
St. Catharines, Canada Family and Children's Services Niagara Full timeHours of Work: 24 hours per weekStarting Rate: $20.43 - $23.87Start Date: TBDReporting to the Child Welfare Supervisor, the Volunteer Administrator is responsible for providing administrative support to the volunteer department to ensure efficient and timely operations and enhance the work of the organization. The incumbent assists with the orientation of...
-
Transportation and Volunteer Administrator
1 month ago
St. Catharines, Canada Family and Children's Services Niagara Part timeHours of Work: 24 hours per weekStarting Rate: $20.43 - $23.87Start Date: TBDReporting to the Child Welfare Supervisor, the Volunteer Administrator is responsible for providing administrative support to the volunteer department to ensure efficient and timely operations and enhance the work of the organization. The incumbent assists with the orientation of...
-
Administrative Assistant 3, Finance
1 month ago
St. John's, Newfoundland and Labrador, Canada City of St . John's Full timePosition Overview: The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as receiving and recording payments...
-
Administrative Assistant 3, Finance
1 month ago
St. John's, Newfoundland and Labrador, Canada City of Saint John Full timeShareFacebookTwitterEmailLinkedIn Position Overview:The City of Saint John is currently accepting resumes for the position of Administrative Assistant in our Finance Department. This position is responsible for a variety of clerical functions including processing payments to various venders for goods and services; invoicing and billing customers; as well as...
-
St. Catharines, Canada City of St. Catharines Full time**Summary**: This position works with the various members of the Information Technology team to create efficiencies, review current processes, analyze, and develop or modify databases including coding stored procedures, testing, debugging, and installing database software. This position provides direction and guidance on the use of the various technologies...