Medical Education Program Administrator

4 weeks ago

Edmonton, Canada University of Alberta Full time

**MED Psychiatry**:

- Competition No.

**S106050805D1**
- Posting Date

**May 09, 2023**
- Closing Date

**May 16, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35.00**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location**:Work primarily located at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department/Faculty Summary**

Psychiatry is a department in the Faculty of Medicine & Dentistry at the University of Alberta. Our department couples basic science with clinical research to promote world-class investigations on issues relevant to mental health.

We have an active training program for psychiatry residents, with input from psychiatrists and other mental-health professionals from the University of Alberta Hospital, Grey Nuns Community Hospital, Royal Alexandra Hospital, Misericordia Hospital and Alberta Hospital Edmonton. We also offer separate MSc and PhD programs for graduate students (there are also available to psychiatry residents).

The Department also has a diverse group of outstanding scientists who are internationally recognized. These scientists are carrying out some of the leading-edge research in neuropsychiatry, mood and anxiety disorders, and schizophrenia.

**Position Summary**

This position reports to the Medical Education Team Lead. It provides administrative support to Program Director, Associate Program Director, Coordinator of Psychotherapy Training and Local Examinations Coordinator to administer the Psychiatry Residency Training Program.

**Duties**
- Maintain active resident, educational, and administrative files, as well as archival files
- Coordinate Royal College style long case exams by soliciting examiners, distribution of schedules, coordination of venue set-up, photocopying, distribution of grades, maintains exam dossier for each resident
- Plan and organize retreats, workshops and guest speakers including invitations to speakers and/or attendees, advertising, registrations, arrangement of venue, catering, related correspondence, reimbursements/honorariums, and feedback
- Distribute monthly/biweekly or end of rotation in-training evaluations to preceptors, and corresponding rotation evaluations to residents through One45 software
- Reviews the Psychiatry Residents travel, hosting and expense reimbursement claims for completeness and accuracy and enters into PeopleSoft

**Minimum Qualifications**
- Undergraduate degree, a combination of education and experience will be considered
- Minimum 3 years of progressive administrative experience required
- Computer proficiency in a Windows environment using MS Office as well as Google Suite required
- Strong communication skills and attention to detail required
- Excellent communication and interpersonal skills coupled with problem-solving skills; effective working
- Independently or cooperatively as a team member
- Initiative, intuition, and creativity
- Adaptability to changing environment; flexibility to accommodate varying work-day demands
- High level of tact and discretion; maintain and ensure absolute confidentiality

**Preferred Qualifications**
- The University of Alberta, College of Health Sciences experience preferred
- Understanding of University of Alberta, Alberta Health Services policies and procedures preferred

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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