Medical Education Program Coordinator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Medicine & Dentistry - Medicine Dept Admin

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** May 6, 2024

**Closing date** May 13, 2024

**Position Type** Full Time - Trust Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at Faculty & Staff Benefits.

**Location**

This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.

**Working at the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Position Summary**

Under the administrative supervision of the Team Lead of Medical Education, this position requires a collaborative, team-orientated, diplomatic, and proactive individual capable of working with a great deal of autonomy but also within the Medical Education Business Unit team environments through the sharing of knowledge and skills, contributing ideas and recommendations. The individual must have a detailed working knowledge of the requirements of their education program(s) and possess excellent interpersonal, problem-solving skills, and multi-tasking skills with flexibility and adaptability when taking directions from multiple sources. This position requires an affable, highly proficient individual who is adept at coordinating multiple schedules and the various detailed complex tasks and projects required of this position.

**Duties**
- Acts as the primary administrative contact and resource for the program, addressing trainee and faculty inquiries and concerns
- Coordinates and arranges meetings for Education Directors as relates to trainees and ensures all appropriate paperwork is submitted to offices within the Faculty of Medicine
- Administers trainee evaluation process
- Coordinates distribution and return of educational resource materials and dissemination of notices for rounds and seminars, awards, research, and conference events
- Creates content for and maintains accurate information on the education programs, ensuring user-friendly, up-to-date information is available to trainees and faculty
- Coordinates all administrative aspects of the awards process including nominations, notification to award winners, coordinating the purchase of awards, and/or processing of pay action forms
- Attends and collaboratively participates in Faculty of Medicine and Department of Medicine Program Coordinator community meetings
- Participates in orientation and training of new MEPCs
- Ensures the MEPC desk manual for the program on the Google site is current and up-to-date
- Compiles data and organizes trainee records for performance discussion at education program meetings
- Maintains web-based evaluations by distributing evaluations, monitoring receipt and follow-up; administers evaluations for trainees rotating through supported programs through a web-based system (WebEval and/or MEDSIS)

**Minimum Qualifications**
- Minimum High School Diploma; post-secondary coursework (i.e. medical terminology); post-secondary degree in a relevant discipline preferred
- 3-5 years of administrative experience in a medical and academic environment
- Excellent command of English grammar and proof-reading skills
- Good judgment and discretion in dealing with confidential matters
- Strong multi-tasking skills; ability to be flexible and adaptable in a complex environment; strong problem-solving skills
- Ability to work independently and in a team environment
- Proficiency in MS Word, Excel, Publisher, PowerPoint, and Google Apps

**Preferred Qualifications**
- Medical Terminology is an asset
- Familiarity with WebEval and MEDSIS programs

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight May 13, 2024, Edmonton, Alberta local time.

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