Executive Assistant to The Dean of Education

2 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Executive Assistant to the Dean of Education**:
**Primary Purpose**: The Executive Assistant (EA) provides a broad range of high-level administrative, organizational, communication, planning, and problem-solving assistance and support to the Dean of the College of Education. The role requires high level functioning in balancing complex, strategic, confidential, and competing priorities which enable the Dean to be responsive and effective in fulfilling their role. In this position, you would be responsible for the strategic management of associated logistics, including receiving, triaging, and scheduling multiple requests and opportunities as appropriate to meet the demands of a challenging, diverse and high-volume office. You would act as both the first point of contact responding or directing a wide range of internal and external key stakeholders, partners, and donors; as well as being a key manager of the internal strategic operation of the office. You would ensure that all administrative functions, correspondence, and operations of the office are managed in a timely and effective manner appropriately representing the Office of the Dean, College of Education.

**Nature of Work**: Reporting to the Dean, the Executive Assistant requires a comprehensive understanding of the College of Education’s strategic directions to align work priorities and assist with the effective implementation of the College Plan in a complex, academic and research environment. This position works in a high-volume office setting with multiple and competing demands and strict deadlines (occasional medium to high level of stress). Multi-tasking is the norm, and flexibility, discretion, diplomacy, and foresight is required. Superior professionalism and integrity is required. You would work with a team, and often takes on a leadership capacity. Considerable discretion and integrity is required. This position is privy to and routinely works with sensitive and confidential information, thus confidentiality and sensitivity is consistently required. The environment is continuously changing with shifting priorities and frequent interruptions. The position requires some discretionary decision making, superior judgement and analysis, and requires the management of a wide variety of duties within established policies, guidelines and procedures with mínimal supervision. The position is responsible for ensuring day-to-day work is completed accurately, and information provided to others is correct. Impact of error is high. The incumbent must have the ability to manage pressure while managing competing interests toward satisfactory outcomes. Establishing and maintaining the level of professional relationships that support exceptional collaboration and problem solving is essential for success in this position.

**Typical Duties or Accountabilities**:

- Provide timely, accurate and pro-active administrative support for all assigned duties such as: reception; scheduling calendars; arranging meetings; distribution of agendas and minutes and ensuring all appropriate parties have required material prior to meetings; responding to telephone, electronic, and in-person inquiries; data entry, reconciling monthly financial reports, managing office filing systems; preparing briefing notes; and effectively executing other assigned units of work.
- Contribute to the positive changes in the culture of the College; acting as the face of the College.
- Strategically coordinate, and support, and assist in the analysis and improvement of Collegial Processes in the college.
- Effectively analyze, create, and prepare a variety of documents, reports, presentations and packages for the Dean as required in an accurate and timely manner.
- Strategically manage assigned workload of the incumbent and the Dean, establishing standards that provide a balance between meeting and office/work time, reflect realistic priorities in terms of who and when to schedule, and allow sufficient flexibility for shifts in response to the fast paced and fast changing agendas.
- Provide administrative support to committees as assigned and arrange travel and track expenses as required.
- Ensure the timely and judicious articulation of those issues about which the Dean needs to be aware, and/or which the Dean can alone address or refer.
- Effectively represent the Dean in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems related to office functioning as they arise and maintaining appropriate confidentiality of information and materials.
- Provide support for communications triage to direct requests and queries appropriately; ensure the Dean’s office staff are aware of and deal with requests that only they can handle; and track and follow-up requests to ensure timely responses are provided and issues are resolved.
- Assist the Dean with the analysis, creation, coordination and communication of rep

  • Associate Dean

    2 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate Dean Associate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a...

  • Associate Dean

    3 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    2 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    2 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    Associate DeanAssociate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean

    2 weeks ago

    Saskatoon, SK, Canada University of Saskatchewan Full time

    Associate Dean Associate Dean Engagement & Development – Nursing The College of Nursing, University of Saskatchewan invites applications from qualified individuals for the position of Associate Dean Engagement & Development. The Associate Dean, Engagement & Development is a member of the Dean’s Executive within the College of Nursing, and a Senior...

  • Associate Dean, Engagement and Development – College of Nursing

    2 weeks ago

    Saskatoon, Saskatchewan, Canada UNIVERSITY OF SASKATCHEWAN Full time

    The University of Saskatchewan College of Nursing is seeking a highly collaborative, progressive and inclusive leader to serve as the inaugural Associate Dean, Engagement and Development (Associate Dean). The Associate Dean is a member of the Dean's Executive within the College of Nursing, and a Senior Administrator of the University with responsibility for...

  • Coordinator, Educational Programs, Postgraduate

    15 hours ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Coordinator, Educational Programs, Postgraduate Medical Education**: The Postgraduate Medical Education office (PGME) is committed to supporting over 450 residents in 27 residency training programs to ensure exemplary medical education in diverse and supportive environments, with a focus on patient-centred care. **Nature of Work**: This position reports...

  • Coordinator, Educational Programs, Postgraduate

    4 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Coordinator, Educational Programs, Postgraduate Medical Education**: The Postgraduate Medical Education office (PGME) is committed to supporting over 450 residents in 27 residency training programs to ensure exemplary medical education in diverse and supportive environments, with a focus on patient-centred care. **Accountabilities**: - Further develop...

  • Executive Assistant

    6 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant**: Community Health and Epidemiology is a department with the College of Medicine. We have active graduate programs at the Masters and Doctoral levels and make a vital contribution to the undergraduate education of medical and health sciences students and postgraduate education with the Public Health and Preventative Medicine Residency...

  • Clerical Assistant

    6 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: Reporting to the Associate Deans of the undergraduate and graduate programs, this position is the first point of contact for the College of Pharmacy and Nutrition, working to ensure effective operation of the College office, and to support staff and students. The position works independently and exercises judgment...

  • Executive Assistant

    6 days ago

    Saskatoon, Canada Hughes Recruitment Full time

    **Hughes Recruitment** is pleased to present an exciting opportunity on behalf of our client. **Role**: Executive Assistant **Location**: Saskatoon, SK - Remote, with 1 Day in Office **THE OPPORTUNITY** Our client is looking for an experienced, proactive, and dedicated Executive Assistant to anticipate and respond to the needs of their senior executive...

  • Assistant Professor in Management Research

    15 hours ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Assistant Professor in Management Research**: Applications are invited from qualified individuals for a full time, tenure-track faculty position to serve as the Managing Director of the new BRIDGE Centre at the Edwards School of Business. The faculty appointment will be tenure-track at the rank of assistant professor within the Department of Management and...

  • Executive Assistant

    1 day ago

    Saskatoon, Canada Hughes Recruitment Inc. Full time

    **Hughes Recruitment** is pleased to present an exciting opportunity on behalf of our client. **Role**:Executive Assistant **Location**: Saskatoon, SK - Remote, with 1 Day in Office **THE OPPORTUNITY** Our client is looking for an experienced, proactive, and dedicated Executive Assistant to anticipate and respond to the needs of their senior executive...

  • Field Experience Coordinator

    6 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Field Experience Coordinator**: **Primary Purpose**: The College of Education is actively seeking an applicant for the role of Field Experience Coordinator who would focus on the Indian Teacher Education Program, urban, rural and First Nations placements, and support for internationally educated teacher placements. The Field Experience Coordinator provides...

  • Manager, Academic Affairs

    4 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Manager, Academic Affairs**: **Primary Purpose**: The Manager, Academic Affairs provides the administrative planning, managing, and directing of activities in the College of Dentistry for academic affairs and curriculum matters. This position manages the activities of support staff in the office of the Associate Dean Academic. **Nature of Work**:...

  • Coordinator Student Affairs

    7 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Coordinator Student Affairs**: **Primary Purpose**: To provide day to day leadership, coordination and administration in the organization and operation of the College of Dentistry’s student support services and to **Nature of Work**: This position will report to the Associate Dean, Academic. There are multiple portfolios in this position. Roughly 50% of...

  • Executive Assistant

    3 weeks ago

    Saskatoon, Canada Saskatoon Public Schools Full time

    Saskatoon Public Schools is the largest school division in Saskatchewan with more than 28,000 students and upwards of 3,300 professional and support staff in 47 elementary schools, 10 secondary schools, Whitecap Dakota partnership school and one associate school. Our schools are multicultural and multi-faith, and our French Immersion, Cree language and...

  • Administrative Coordinator, Finance

    1 day ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator, Finance & Advancement**: **Primary Purpose**: To provide high-level administrative support, planning and coordination within the Student & Faculty Services Office, Advancement Office, Dean’s Office and confidential financial support to the Finance Office at the Edwards School of Business. **Nature of Work**: Reporting to the...

  • Vice Provost Faculty Relations

    4 days ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Vice Provost Faculty Relations**: - The University of Saskatchewan is on Treaty 6 Territory and the Homeland of the Métis._ - We pay our respect to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another._ As a member of the Provost and Vice-President Academic’s leadership team, the Vice-Provost, Faculty...

  • Executive Assistant

    1 day ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant - Office of the Provost & Vice-President Academic**: The primary purpose of this position is to provide executive, administrative and professional support of diverse and complex administrative services to the Office of the Provost and Vice-President Academic. **Nature of the Work** The work varies significantly in complexity from...