Administrative Coordinator, Finance

2 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Administrative Coordinator, Finance & Advancement**:
**Primary Purpose**: To provide high-level administrative support, planning and coordination within the Student & Faculty Services Office, Advancement Office, Dean’s Office and confidential financial support to the Finance Office at the Edwards School of Business.

**Nature of Work**: Reporting to the Strategic Business Advisor, Finance, this position provides clerical and administrative support for the Edwards Student & Faculty Office, Dean’s Office and supports the financial planning and reporting processes of Edwards Finance Office by ensuring transactions remain current and reporting is accurate. The work is diverse and complex in nature and requires a broad understanding of a variety of administrative and financial tasks.

**Accountabilities**:

- Provides effective administration and support of the financial processing activities including performing the day-to-day transactional functions and monthly reconciliation and financial reporting for departments, programs, and units within the Edwards School of Business.
- Prepares and maintains financial records of the college, including purchase orders, invoices, purchase and cheque requisitions, P-card procurement, invoices, journal vouchers, and revenue deposits, in a timely manner and in accordance in accordance with University of Saskatchewan policies as they relate to financial management
- Assists faculty and staff in monitoring research and professional fund balances, with regular review and coordination with fund managers to rectify deficit positions and/or correct transactions.
- Prepares and maintains reports on university owned equipment and computer purchases made through research or professional funds.
- Assists in budget development and financial forecasting.
- Participates on trust, award, and fund committee to ensure donor representation
- Implements and manages donor stewardship program in collaboration with Director of Advancement and Development Officer.
- Implements and manages donor reporting process, working with faculty and staff to report back to donors annually.
- Creates pledge process for donors who give annually.
- Plans and hosts student thank you card pizza lunch
- Tracks and updates donor database with donor touchpoints.
- Manage donor communication and tracking for award process, this includes donor notifications, pledge payment requests and tracking, impact reporting and more.
- Responsible for the execution of the awards administration processes including running reports, developing and sending communication (i.e. letters) to recipients, referencing payouts to compile financials, and updating and maintaining our internal record system, as well as annual organization of the Edwards Awards Reception annually.
- Responsible for taking minutes and providing administrative support to the: Awards Committee and Research Committee while ensuring accuracy and a high attention to detail.
- Performs general administration and other duties as assigned in support of Edwards School of Business mandate and priorities.

**Qualifications**

**Education**: Successful completion of a relevant undergraduate degree, or a post-secondary business program diploma or certificate with an emphasis on financial accounting processes and practices from a recognized institution. An equivalent combination of education and related experience may be considered.

**Experience**:

- A minimum of three to five years of related experience is required.
- A combination of education and experience may be considered.

**Skills**:

- Demonstrated proficiency when using computers, including keyboarding, spreadsheet development, schedule management and the demonstrated ability utilizing the Microsoft Office Suite (in particular, Word, Excel and Outlook). Familiarity with U of S information and processing systems (PAWS, SiRIUS, Concur, Banner Finance, FAST Finance Reporting, Connection Point) would be an asset
- Excellent interpersonal and communication skills, both written and verbal
- Demonstrated ability to be self-motivated combined with the ability to take direction, work effectively, and show initiative
- Ability to work independently and take initiative with mínimal supervision, yet demonstrate the ability to work collaboratively in a team environment while maintaining a professional, calm, and positive demeanor
- Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality
- Demonstrated effective punctual, organizational, and time-management skills
- Demonstrated ability to function effectively within a fast-paced, high-volume work environment with the ability to manage and prioritize commitments and conflicting deadlines and the ability to anticipate needs
- Demonstrated ability to make discretionary decisions, as Required to be highly detail oriented and efficiency driven

**Department**: Edwards School of Business
**Status**: Permanent
**Employment G

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