Program Administrator

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit
- University of Victoria -> Continuing Studies
- Location
- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date
- 12 January 2025
- Please note that positions will close at 4 p.m. on the closing date.
- FTE
- 1.0
- Salary Grade
- $4,680.00 - $4,828.00
- Additional Posting Information:

- N/A
- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
- Classification
- PB9
- Hours of Work
- Monday to Friday; 8:30 am - 4:30 pm
- Start Date
- 2/3/2025
- End Date
- 1/31/2026
- Employee Group:

- CUPE 951 - Term
- # of Hires Needed
- 1
- Category
- Administrative and Support Services
- About this Opportunity

Are you someone who thrives working in a fast-paced student-centered environment?

Do you enjoy working with a group of dynamic like-minded people?

If you answered yes to these two questions, then read on.

As the Program Administrator for the English Language Centre, you will be an integral part of the team; providing top level support and guidance to our instructors and staff. You will support the academic, administrative and communication aspects of the ELC, which is an integral part of ensuring our many international students are well supported as they embark on their education journey at UVic. The rewards are endless.

The University of Victoria is considered one of the leading employers in the City of Victoria. UVic offers a competitive salary plus an extensive benefit package, professional development opportunities and much more.

**_*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_**
- Job Summary

Reporting to the Manager, Academic, English Language Centre, the Program Administrator (Administrator) is an important member of the ELC Academic team and the entire ELC. This is a key resource position that requires a solid understanding of the English Language programs. The Program Administrator supports the academic, administrative and communication functions for the ELC. Responsibilities include registration of students, inputting grades, developing and distributing records of grades, ensuring records and information is 100% accurate, program evaluations, development and maintenance of stakeholder relationships with ELC’s many international partners.

The Administrator also provides oversight and support to the ELC’s teacher resource room by overseeing and maintaining the library’s database of over 13,000 resources.

The Administrator may be required to work overtime during peak periods.
- Job Requirements

**Experience**:
This position requires a level of education, training, and experience equivalent to three years’ experience working within a comparable environment.

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to manage multiple and shifting demands and deadlines.
- Ability to maintain a high degree of accuracy.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Ability to work independently and take the initiative to organize a heavy and varied workload in order to meet critical competing demands.
- Experience in maintaining confidential and sensitive information.
- Experience working in a post-secondary environment, in particular with an international focus.

**Specialized Knowledge/Education**:

- Knowledge of UVic and DCS policies, procedures and regulations regarding students is an asset.
- Knowledge of UVic systems, including OASIS, Brightspace, FAST and Banner is an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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