Bookkeeper and Payroll Administrator

3 months ago

Calgary, Canada Patching Associates Acoustical Engineering Ltd. Full time

**Job Summary**:
**Key Responsibilities**:
**Bookkeeping**:

- Record day-to-day financial transactions and complete the posting process.
- Reconcile accounts (such as bank statements and general ledger accounts) to ensure accuracy.
- Maintain the chart of accounts and assist in the preparation of monthly, quarterly, and annual financial reports.
- Manage accounts payable and receivable, including tracking incoming payments and issuing invoices for both the Canada and Australia branches.
- Prepare financial reports and summaries as required.
- Book payables for Canadian and Australian companies
- Upload bank and credit card transactions to Xero
- Push Float transactions to Xero
- WCB AB, SK, BC annual returns
- Monthly budget updates
- Quarterly GST reconciliation, filing, payment
- Liaise with Australian accountants for IAS, BAS, Payroll lodgments in Australia
- Month-end closing for Canadian and Australian companies, including month-over-month financial statement analysis
- IRAP submissions

**Payroll Administration**:

- Process payrolls for all employees in a timely and accurate manner.
- Ensure payroll deductions, such as taxes and benefits, are calculated correctly.
- Maintain and update employee records related to payroll, including salary changes, bonuses, and benefits.
- Prepare and submit tax forms and reports related to payroll, ensuring compliance with federal, state, and local tax laws.
- Handle payroll inquiries and resolve discrepancies.
- Prepare ROEs as needed
- Calculate and submit RRSP contributions to Industrial Alliance
- Calculate monthly Vacation Payable balances and book entry into Xero
- Calculate monthly Overtime Payable balances per timesheets and enter into Humi by employee as well as book entry into Xero; communicate with employees when discrepancies occur
- Year-end reconciliations and T4s
- Draw up employment confirmation letters
- Be available to answer staff questions regarding various payroll questions
- Communicate management announcements regarding time off and other

**Financial Reporting**:

- Assist with preparing financial statements, including profit and loss, balance sheets, and cash flow statements.
- Support the preparation of budgets and financial forecasts.
- Assist in audits and collaborate with external auditors when necessary.

**Compliance and Record-Keeping**:

- Ensure compliance with payroll regulations, tax laws, and other legal obligations.
- Maintain accurate and organized financial records for auditing purposes.
- Stay updated with changes in tax and payroll laws to ensure compliance.

**Other Duties**:

- Collaborate with the finance team to ensure accurate and efficient financial operations.
- Work closely with CSM to understand scope of jobs for invoicing
- Create invoices per CSM’s requests
- Submit invoices to various procurement platforms such as OpenInvoice, Jobutrax, Ariba, etc.
- Support CSM by liaising with clients to collect necessary information for invoicing
- Assist with ad-hoc financial and administrative tasks as needed.

**Qualifications and Skills**:

- Proven experience as a Bookkeeper, Payroll Administrator, or in a similar role.
- Strong understanding of accounting principles and payroll practices.
- Proficiency in accounting software (e.g., Humi, Xero) and payroll systems.
- Excellent attention to detail and organizational skills.
- Strong math skills and the ability to analyze financial data.
- Knowledge of tax and payroll laws and regulations.
- Ability to work independently and as part of a team.
- Good communication skills, both written and verbal.
- High level of integrity and ability to maintain confidentiality.

**Education and Experience**:

- Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Certification in Bookkeeping or Payroll (such as Certified Payroll Professional - CPP) is an asset.
- 2+ years of experience in bookkeeping and payroll administration.

**Work Environment**:

- Full-time position.
- Full hybrid environment; with flexibility to work from home or from the office, or a mixture.
- Regular work hours, with occasional extended hours during financial reporting periods or payroll deadlines.

**Benefits**
- Casual dress
- Dental care
- Employee stock purchase plan
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Wellness program
- Work from home

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