Programs & Office Manager
2 weeks ago
**Title: Programs Office Manager**
**# of positions**: 1 position per region (London and Ottawa)
**Position Type**: Full-Time
**Reports**: Associate Director, Employment Training Program
**Location**: London (TBD; Downtown) and Ottawa (TBD; Nepean)
**Industry**: Not-for-profit
**Salary**: 65+
**COMPANY PROFILE**
Founded in 2004, Jake’s House is a Provincially and Federally funded Canadian charity with a mission to provide meaningful support to families living with autism across the country. Recognizing that more than any other single issue, families dealing with autism need a community, Jake’s House is committed to growing a strong network of people who understand and care - a family, determined to provide tangible solutions at every stage of life.
In addition to growing a caring, committed community, Jake’s House offers a continuum of structured services to provide practical help today and lasting hope for tomorrow. Through four strategic offerings - social events for the whole family; mentoring programs for youth; employment opportunities for young adults; and housing for the aging population - Jake’s House supports individuals on the spectrum throughout their entire lifespans.
Through these events and services, as well as other strategic initiatives, Jake’s House strives to empower individuals with autism; offer their caregivers support and respite; raise awareness; share resources; and build a caring community. Jake’s House is dedicated to delivering assistance to those who need it right now, while also determined to establish a support system for future generations.
**JOB OVERVIEW**
This role requires proactive and detail-oriented individuals who can effectively balance multiple tasks, communicate effectively, and contribute to the organization’s overall success.
**JOB RESPONSIBILITIES**
Programs
- Actively lead and manage communications with the families, volunteers, and staff with a focus on implementing the Skills Development Program (SDP), ensuring effective service delivery to individuals with autism/developmental disabilities.
- Manage and lead office operations of staff (approx. 3 direct reports), various in-person workshops, events, and stakeholders in the respective region.
- Act as a point of contact for participants and families, addressing inquiries and concerns.
- Adapt content, training materials, and activities for participants to meet the needs of the community and demand in the program.
- Monitor participants’ and staff progress and suggest learning modifications as necessary.
- Collaborate with JH Head Office to develop and modify SDP curriculum resources and tools accordingly.
- Create strategies to engage and nurture participant learning.
- Perform cross functional, and other management and team duties as assigned.
- Manage classroom and office administration tasks, including acquiring registration list, confirming enrollment, completing evaluations, and communicating results to appropriate personnel or system.
- Communicate effectively with JH Head Office on all core programs; community & connection, legends mentoring program, employment training program & inclusive housing program.
Office Management
- Manage and implement direction from JH Head Office of all information, updates and communication to staff and community stakeholders as required.
- Manage and implement Jake’s House communications with all families and volunteers.
- Maintain office operations, including facilities management, and order supply inventory as needed.
- Manage general program inquiries, comments, and concerns with guidance from JH Head Office.
- General office space management ensuring organizational effectiveness and efficiency.
- Manage relationships with vendors, service providers, and landlord.
- Organize orientation and training of new staff members.
- Maintain a safe, secure, inclusive, and pleasant work environment.
Human Resources
- Onboarding and offboarding with guidance from JH Head Office.
- Lead annual review process and develop performance management KPI metrics for staff, execute twice yearly Employee Survey, assess results with direction from JH Head Office.
**JOB REQUIREMENTS**
- Minimum 3 to 5 years’ experience in a similar position and / or Bachelor’s degree or higher in a related discipline.
- Experience in a leadership position as trainer, and / or human resource and /or office management position is an asset.
- Self-motivated, proactive, resourceful, and results-driven; little supervision required to achieve goals.
- Proficient with MS Office software programs (e.g. Outlook, Word, PowerPoint, Excel, etc.).
- Kind and empathetic with a passion for people - understanding the individuals and families we support always come first.
- Experience in a Canadian education system considered to be an asset.
- Excellent written and verbal communication skills, with the ability to write concise, progress reports.
- Must have the ability to be pr
-
Amps Planner
4 weeks ago
London, Canada Trojan Technologies Full timeEvery person is unique, but we all have something in common: the need for safe, clean water. And it’s only by bringing together people with diverse ideas, perspectives, and backgrounds that we can solve the complex water problems of our changing world. At Trojan Technologies, we believe success for all comes from the contributions of every single one of...
-
Parking & Municipal Noise Officer-c0982
1 day ago
London, Canada City of London Full timeJob Close Date: May 10, 2024**File Number**: - 1189 **Employee Group**: - Local 101 **Service Area**: - Planning and Economic Development **Division**: - Municipal Compliance **Job Type**: - Full-Time Temporary (up to 2 years) **# of Openings**: 1 **Summary of Duties**: **Work Performed**: - Responds to complaints and ensures compliance with a...
-
office assistant
1 month ago
London, Canada FoluOs Law Office Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...
-
office assistant
1 month ago
London, Canada FoluOs Law Office Full timeEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess...
-
Manager, Idea Programs
1 week ago
London, Canada Siskinds Full timeSiskinds LLP is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters....
-
Institutional Research Programs Officer
1 day ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 15 - Please note: This is a temporary full-time role with a contract end date of July 3, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: **About Us**: Western Research provides strategic and administrative support to advance...
-
Office Manager
3 days ago
London, Canada VOLO Inc Full timeReporting to the General Manager and responsible for Human Resources, **Duties and Responsibilities**: - Oversee and manage Office Operations and Procedures, through third party vendors and Managers including Operations, Human Resources, Administration and Finance. - Responsible for Recruitment, On-boarding/exit processes for new/departing staff, leading...
-
Office Manager
1 month ago
London, Canada OSHTECH Incorporated Full timeWork Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - Business/commerce, general - Business administration and management, general - Small business administration/management - or...
-
Program Manager
1 week ago
London, Canada Cheshire Independent Living Services Full time**Program Manager** Cheshire Independent Living Services is the Lead Agency for Community Support Services in London and Middlesex. CSS Central Intake completes intakes on behalf of our CSS partners to register individuals for services. We focus on promoting independent living through prevention, early intervention, self-management, health and well-being...
-
Office Manager
1 week ago
London, Canada co-elevate Full timeAre you an organized and detail-oriented individual with a passion for ensuring smooth operations? We're looking for an exceptional Office Manager to join our team! You'll work closely with team members to maintain a positive and productive work environment and help us achieve our goals. If you thrive in a fast-paced and dynamic environment and have a knack...
-
Program Manager
1 month ago
London, Canada Fanshawe College Full timeFirst Section **Posting Number** - 40912**Requisition Title** - Program Manager**Internal Posting Closing Date** **External Closing Date** **Open Until Filled** - Yes**Campus Location** - London**Department** - Faculty of Creative Industries (FMD)**Employment Group** - Admin**Pay Details** - Salary Range: $78,295 - $97,869**Hours of Work per Week** -...
-
Program Manager
4 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 16 Please note, this is a temporary full time contract opportunity with an expected end date of December 31, 2023. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our...
-
Program Manager
14 hours ago
London, Canada Trust Care Children's Homes Ltd Full timePosition: Program Manager for Trust Care Children’s Homes Ltd **Requirements**: **Responsibilities**: 1. Program Development: Collaborate with stakeholders to develop and implement programs that address the diverse needs of children and youth in care, focusing on trauma-informed approaches and cultural competency. 2. Staff Supervision: Oversee the...
-
Program Manager
4 weeks ago
London, Canada Indwell Full timeProgram Manager - Full-Time Enhanced Support Programs Woodfield Gate and Thompson Rd London, Ontario **Closing Date for Applications**: June 14th, 2023. **About Indwell**: We are a Christian not-for-profit charity that creates affordable housing communities and supportive programs to people seeking health, wellness, and belonging. Founded in 1974, we...
-
London, Canada Gateway Casinos Corporate Office Full time**Job Type: Salaried Full-Time** **The Gateway to Your Future** This position is responsible for helping to develop and execute Food and Beverage workforce training programs and provide ongoing training and development to support food and beverage operations. The role also works with operational food and beverage stakeholders and casino senior management...
-
Office Manager
4 days ago
London, Canada AMPRA IMMIGRATION INC. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...
-
Program Manager
2 weeks ago
London, Canada Fanshawe College Full timeFirst Section **Posting Number** - 41365**Requisition Title** - Program Manager**Internal Posting Closing Date** **External Closing Date** - 06/05/2024**Open Until Filled** - No**Campus Location** - London**Department** - School of Community Studies (HUM)**Employment Group** - Admin**Pay Details** - Salary Range $85,529 to $106,911**Hours of Work per...
-
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 Please note, this is a temporary contract opportunity with an anticipated end date of March 31, 2026. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: **About Us**: As part of Schulich’s Research Department, the Clinical...
-
Manager of Education
4 weeks ago
London, Canada Boys & Girls Club of London Full time**Manager of Education & Youth Programs** **Full Time 37.5 Hours per week** **Monday to Friday** **Must be available to work some weekends and evenings** The Manager of Education & Youth programs provides leadership and direction in delivering a comprehensive educational and leadership program designed to increase high school and elementary school...
-
Office Manager
1 month ago
London, Canada Stone Paradise Limited Full timeEducation: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Work setting**: - Private sector **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...