Office of The CEO

2 months ago

Greater Sudbury, Canada Science North Full time

Executive Assistant - Office of the CEO
Full-time 14-Month Contract - $47,300/yr
**As the Executive Assistant - Office of the CEO you will**:

- Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring effective communication and appropriate prioritization of tasks and meetings.
- Provide executive-level support by managing complex schedules, coordinating high-priority meetings, preparing agendas, and ensuring the CEO is well-prepared for all engagements.
- Handle sensitive and confidential information, exercising discretion and professionalism in all matters.
- Coordinate and facilitate all logistics for executive travel, including detailed itineraries, accommodations, and transportation arrangements.
- Oversee the preparation and distribution of Board of Trustee materials, meeting minutes, and governance documents, and manage key relationships with Board members and Committees.
- Lead the organization of high-profile events, including stakeholder and staff meetings, Board meetings, and key functions driven by the CEO's office.
- Anticipate the needs of the CEO, acting proactively to provide solutions and manage emerging priorities efficiently.
- Conduct research, compile data and maintain databases and master documents.
- Determine and establish office procedures, order office supplies, and maintain inventory.
- Provide exceptional customer service, with a hospitality mindset when receiving internal and external stakeholders to the Office of the CEO.

**Qualifications**:

- Post-secondary education (2-year college diploma minimum) in a related field
- Demonstrated experience in an administrative role
- Excellent computer skills with proficiency in Microsoft Office 365 software
- Ability to work independently and in a team environment
- Class G driver’s license with 3 year clean driving record (non-negotiable)
- Fluency in French is an asset

**Compensation details**:

- Starting at $47,300 per year
- Employee Assistance Program
- Professional development opportunities
- Free onsite parking, gym access
- Free or discounted admission to partner attractions outside Sudbury, Science North facilities and program discounts

This is role is based out of our main facility at 100 Ramsey Lake Road, Sudbury and requires predominantly onsite work, Monday to Friday, with occasional need for evening and weekend work. Not suitable for remote work.
Science North is grateful to work with First Nations across Northern Ontario and we give thanks to the Indigenous Peoples who have cared for this land since time immemorial. We pay respect to their traditions, ways of knowing, and acknowledge their many contributions to innovations in Science, Technology, Engineering, and Mathematics, past and present. We also recognize the Métis Nation of Ontario for their historic and ongoing contributions. Science North commits to deepening engagement, relationships and partnerships in order to advance truth and reconciliation, honour and reflect Indigenous ways of knowing, grow economic opportunities, and collaborate with Indigenous peoples as partners in order to inspire all people to be engaged with science in the world around them.
Science North is a registered charity and is an agency of the Government of Ontario

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