Coordinator, People Experience

2 weeks ago

Rexdale, Canada Hudson's Bay Full time

**Location**: REXDALE, Ontario, Canada

**Category**: The Bay People Experience

**Job Opened**: April 22nd, 2024

**Education**: Bachelor's Degree

**Job Number**: 240001JX

**Job Type**: Full-Time

**Remote**: No

**Major Responsibilities**:
Supporting the eCommerce Fulfillment Centre the People Experience Coordinator is a hands-on representative of the People Experience (PX) department whose job is to help facilitate all basic PX functions. In addition, the PX Coordinator must create effective working relationships with internal employees and business partners and must work well with many different levels of management. This role provides administrative support to the PX function as needed, including record-keeping, HRIS entry and maintenance, and new hire system setup.

**Responsibilities**:

- Manage Human Resource Information System daily for updates, changes, and terms and complete all internal change documentation as per policy/audit system - including offer letters and exit paperwork
- Manage all new hires’ paperwork completion, payroll submission, new hire set up and conduct all New Hire Orientation Classes, preparing all materials, scheduling classes, and contacting new hires
- Create and maintain all employee files and track, process time cards weekly, and process Associate changes in HRIS daily
- Create and maintain organizational charts and distribution lists for numerous business units
- Provide basic employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner
- Administer attendance management program by monitoring associate absences and issuing disciplinary action as per the attendance management policy
- Support company People Experience initiatives and Programs - Recognition Programs, Payroll, Benefits, Pensions, Recruitment, Employee Engagement, Health & Safety
- Take on additional projects as needed

**Qualifications**:

- Bachelor’s Degree (preferably in Human Resources, Retail, or Business Management)
- 1-2 years of Human Resources experience preferred
- Experience in a union environment is an asset
- Must have the ability to quickly learn systems, processes, and procedures
- Flexibility in work hours to me client requirements
- Must be resourceful and hold strong problem-solving capabilities
- Must possess a positive, solution-oriented, and customer-focused attitude
- Ability to handle sensitive and confidential information appropriately
- Strong verbal and written communication skills
- Customer Service Mindset
- Highly organized and detail-oriented with the ability to prioritize and multi-task
- Excellent interpersonal skills with the capability and desire to work within a collaborative team and possess an interest in growing into other HR-related roles
- Excellent Google Suite (Mail, Docs, Sheets, Slides, Drive) and high proficiency in Microsoft Office Suite (especially Excel)

The Bay provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Bay welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used

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