Document Controller Internship 4 Month Assignment

3 weeks ago

Rexdale, Canada Unilever Full time

ABOUT UNILEVER:
Unilever is one of the world’s leading Food, Home and Personal Care companies with sales of over $60 Billion in over 190 countries. Our products are present in 7 out of 10 homes globally and are used by over 2 billion people on a daily basis. In the United States the portfolio includes brand icons such as: Axe, Ben & Jerry’s, Breyers, Caress, Degree, Dove personal care products, Good Humor, Hellmann’s, Klondike, Knorr, Lever 2000, Love, Beauty & Planet, Magnum, Maille, Nexxus, Noxzema, Pond’s, Popsicle, Q-Tips, Seventh Generation, St. Ives, Sir Kensington, TIGI, TRESemmé, and Vaseline.

**REQUIREMENTS**:

- Manage deliverables and basic information on SharePoint
- Maintain revision control, progress, and transmit documents to SharePoint

Update the internal document database
- Manage various document control logs/templates and provide weekly status updates

Main Responsibilities
- Manage daily tasks for project documentation control administration
- Organize digital new, current and archive documents (work procedure, site policy, training materials, reports, drawings, etc.) in SharePoint and other document management systems
- Coordinate internal communication and document distribution control

Process internal document control requests, retrieve corresponding documents from databases
- Ensure team members adhere to document control standards

May oversee small projects and assist team with project related issues

Core Competencies

Experience of document control in an engineering environment

Ability to use document management software such as SharePoint, etc.

Proficient in Microsoft Office, especially advanced Excel skills and managing large volumes of data (understanding basic Excel formulas, using pivot tables, general search function, filtering and sorting data, creating charts and tables)

Meticulous attention to detail; and

Excellent Interpersonal skills

Interpersonal skills

Must be able to communicate with a variety of people with different technical levels and educational backgrounds

Must have a positive attitude, capable of consistently producing accurate results and meeting deadlines

Proven accuracy, reliability, and completeness in completing tasks

Educational Qualifications

A two to three-year college program in archival studies, information science, library science or a combination of education, training, and experience is preferred.

Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
- Unilever Canada is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, marital status, family status, disability, genetic characteristics, and a conviction for which a pardon has been granted.

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