Financial Coordinator

3 days ago

Hamilton, Canada McMaster University Full time

**Schedule**
8:30am to 4:30pm, Monday to Friday

**Education Level**
2 year Community College diploma in Accounting or related field of study.

**Career Level**
Experienced

**Financial Coordinator**

(JD 0712)

The CLSA is a large, national, long-term study that will follow approximately 50,000 men and women who are between the ages of 45 and 85 when recruited, for at least 20 years. The CLSA collects information on the changing biological, medical, psychological, social, lifestyle and economic aspects of people’s lives. These factors will be studied to understand how, individually and in combination, they have an impact in both maintaining health and in the development of disease and disability as people age.

The Financial Coordinator, as part of the Finance and Administration Team, will support a number of projects associated with the CLSA as well as the McMaster Institute for Research on Aging.

This is an excellent opportunity for an experienced coordinator to join us in an essential support role. Reporting to the Dr. Parminder Raina, the Finance Coordinator will have exposure to providing a full range of financial administration support to managers and faculty within the group.

**Purpose and Key Functions**:

- Coordinate the collection, verification, analysis and reporting of financial data.
- Maintain the department's in-house business management and accounting system.
- Interpret and communicate applicable financial policies, procedures and guidelines to others.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Develop and deliver training and information sessions.
- Analyze data and assess for reasonableness.
- Assist with developing budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses and reconciliations of accounts.
- Generate reports and account statements and review for accuracy.
- Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
- Generate reports and account statements and review for accuracy.
- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, payables, and shipping documents.
- Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
- Investigate discrepancies using established procedures.
- Monitor and reconcile statements and participate in the reconciliation of accounts.
- Prepare and generate a variety of scheduled and ad hoc reports.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Create spreadsheets including complex formulas and equations.
- Maintain filing systems, both electronic and hard copy.
- In the absence of other staff, identify persons requesting access to the reactor and grant access to facility upon recognition.
- In the absence of other staff, greet visitors, answer or redirect general inquiries.

**Requirements**:

- 2 year Community College diploma in Accounting or a related field of study.
- Requires 4 years of relevant experience.

**Assets**:

- Previous experience working in a university environment is considered a strong asset
- Previous experience in research accounting and working with principal investigators is considered a strong asset
- Experience working with McMaster Business Intelligence, using MacBuy and knowledge and understanding of MacBill is considered a strong asset.
- Experience working with Mosaic (PeopleSoft) including the financial functions of Journals, Vouchers, P card reconciliation and expense reporting is considered a strong asset

**Additional Information**:
This role is located at McMaster Innovation Park with limited opportunity for remote work.
- Excellent organizational, time management, and planning skills.
- Proven success at prioritizing and managing multiple tasks simultaneously.
- Ability to meet tight project deadlines and competing timelines.
- Flexibility and willingness to adapt quickly to changing priorities and tasks.
- High attention to detail while producing thorough and accurate work.
- Excellent problem solving and critical thinking skills.
- Ability to respond creatively to resolve issues and maintain workflow.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the la

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