Financial Coordinator

2 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21372

Financial Coordinator
Corporate Services
Financial Planning, Administration & Policy
Location: Various

NUMBER OF VACANCIES: 2

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week
- GRADE: 4
- SALARY/HOUR: $40.151 - $50.189 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: 1 Full-Time Temporary (Up to 18 months) & 1 Full-Time Permanent

Job Description ID #: 6628

SUMMARY OF DUTIES

GENERAL DUTIES

Assist the Business Administrator with the coordination of financial and administrative functions for the assigned Division by:

- Liaising with Divisional Program Managers and Directors with respect to financial reporting requirements;
- Assisting with coordinating the completion of all entries (monthly, quarterly and year end) within established deadlines;
- Assisting with the preparation and coordination of the annual Operating and Capital Budget Submission and budget exception reporting;
- Providing direction to other staff on financial and administrative functions;
- Developing, for review and approval, and maintaining job related policies and procedures;

Adhere to service level agreements via the division’s financial and administrative functions.

Assist with department's monthly monitoring of expenditures, investigating discrepancies and providing corrections as required. Distribute copies of financial reports (AFR, BVR) and bring all foreseeable budget variances to the attention of Business Administrator. Analyze accounts as required.

Prepare and ensure the accuracy of journal entries and requests for information.

Review orders and invoices for goods and services for the department by ensuring necessary authorization is obtained in accordance with the purchasing policy.

Monitor computer hardware inventory; arranges computer/printer lease replacements in conjunction with Information Technology Services.

Oversee maintenance of inventory of all computer equipment, verifies monthly billings with program areas and processes discrepancies. Ensure corrections are made and reflected on next month's billing.

Examine, analyze, reconcile and report on current, capital, reserve and balance sheet accounts. Retrieve financial data from PeopleSoft System and/or other City of Hamilton subsystems as required.

Prepare and monitor Federal/Provincial Subsidy Claims and review required submissions for Federal and Provincial Ministries and other outside agencies.

Implement and monitor Federal, Provincial and Municipal funding agreements and contracts within various outside agencies.

Compose correspondence to other City departments, internal staff, outside agencies and other levels of government.

Research information and investigate and respond to inquiries from staff, the public, other City departments, government and other outside agencies.

Responsible for the timely collection and recording of all revenues of the corporation and other agencies under management.

Responsible for weekly balancing control and reconciliation of bank accounts.

Ensure effective cash management procedures by accurate recording of revenues to maximize interest earned on balances in bank accounts.

Assist with the hiring, training and supervision of related staff.

Responsible for performance evaluations and the disciplining of the staff as required.

Assist with the review of Council Reports and Council Motions with respect to financial implications.

Participate in special projects as assigned.

Provide back-up support to the Business Administrator as required.

Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton Corporate, Departmental and Divisional policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the responsibilities of this position.

QUALIFICATIONS

Advanced knowledge of accounting, budget and related financial procedures normally acquired through the completion of a University Degree in Business Administration, Commerce, Economics or an equivalent combination of education and relevant work experience.

Three to five years previous related experience to acquire competence in analyzing current, capital, reserve and balance sheet accounts. Must have an unde

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