Payroll Administrator

6 months ago

Fort McMurray, Canada Inner City Diesel Full time

**About Inner City Diesel**

ICD is a privately owned, proud First Nations company, that is actively growing its workforce and services across Western Canada. ICD Group is your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs

**Why work for us?**
- Health & Safety is our #1 priority.
- Rewarding career opportunity
- Supportive team of professionals who believe in safety & providing exceptional services.
- Competitive Wages.
- Health & Wellness Benefits, Group RRSP, and more

**At ICD, we prioritize customer relationships built on honesty and trust.** Join a team where our culture revolves around being your #1 Trusted Provider.

**Responsibilities**:

- Duties of the Payroll Administrator include, but are not limited to:_
- Managing timekeeping systems and manually collecting timesheets.
- Review timesheets to ensure compliance with provincial labour standards and legislation, terms and conditions of employment, averaging arrangements if applicable and company policies.
- Ensure accuracy through reconciling paperwork with generated payroll reports.
- Process biweekly hourly and salaried payroll for multiple companies and within multiple provinces.
- Issuing paychecks, and processing EFT file to the bank once approved.
- Coordinating with the HR department to ensure correct employee data. Add new hires, position/income changes, and terminations into Sage.
- Process and submit records of employment electronically via ROE WEB and send copies to previous employees within employment standards timelines.
- Work closely with HR, ensure benefit health deductions and other deductions are in system, current and up to date for each paycheck.
- Manage RRSP plan, remittances and perform monthly reconciliations.
- File and pay source deductions to CRA timely for all entities.
- Prepare and process payroll journal entries and reconciliation of general ledger accounts.
- Coordinate with AR and Finance regarding billable hours.
- Provide HSE reportable hours report monthly.
- Maintaining employee records, maintain personnel files and payroll document retention electronically and paper.
- Conduct new employee orientations regarding payroll, timesheet entry and expense forms.
- Process year-end reporting, including T4s and T4As.
- Ensure timely filing of T4s and T4As as per regulations.
- Complete quarterly and annual regulatory filing for - WCB, Worksafe BC & WSCC.
- Actively participate in the implementation of the new payroll software when it starts.
- Run payroll reports and analysis.
- Respond to documentation requests from internal and external stakeholders
- Providing administrative assistance to the accounting department.

**Required Qualifications**:

- 2-3 years of experience in full scope Canadian payroll and benefits administration (hire to termination)
- Experience with multiprovincial payroll (AB, BC, NT, and SK).
- Advanced Excel skills and strong working knowledge of Microsoft Office
- Working knowledge and experience with Sage 50 and greater
- Willing to learn new Payroll systems
- Excellent communication skills, both verbal and written.
- Good time management and organizational skills.
- Working knowledge of relevant legal regulations.
- Maintain confidentiality and handle sensitive information in an appropriate manner
- Must have own form of transportation to and from work (public transit not available to current office location)
- Must be legally eligible to work in Canada

**Desired Qualifications**:

- Knowledge of basic accounting is an asset
- Payroll Compliance Practitioner (PCP) with Canadian Payroll Association Designation/Certification is an asset
- Any HR certifications or Business Administration credentials are assets

**Key Strengths and Competencies**:

- Proven ability to work independently under pressure while meeting deadlines
- Strong numerical aptitude and attention to detail
- Strong work ethic and positive team attitude
- Willing to follow all ICD Employee Policies
- Willing to follow all ICD Health, Safety and Environmental Procedures
- Please note, this job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization._ _Only those applicants that have been selected for an interview will be contacted.    _

**Job Types**: Full-time, Permanent

**Salary**: $58,270.37-$69,289.82 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have your own form of transportation to get to and from work (public transit not available)?

**Experience**:

- full scope Canadian Payroll: 2 years (required)
- Sage 50 (or greater): 1 year (preferred)

Licence/Certification:

- Class 5 Drivers License (required)

Work Location: In person

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