Graduate Program Admin

3 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

This position is situated in the Department of Electrical and Computer Engineering, Faculty of Engineering.

Position Summary:
Provide the integration of McGill's values, standards, and goals with respect to student life and learning into University policies, operations and procedures. Ease students’ integration into University life, support students’ learning and guide them towards a rewarding student life experience by offering a broad range of services in a supportive environment. Provide student admissions and enrolment services for undergraduate, graduate, certificates and diploma programs. Participate in student recruitment fairs, student exchange programs, convocation and graduation activities. Oversee government reporting and compliance. Offer a variety of student services including career planning, campus life and engagement, scholarships and student aid, counselling and tutorial, health and mental health, international student services, immigration, services for students with disabilities, religious life, and other programs. Offer student affairs services including advising, student records, registration and exam and invigilation activities. Offer programs related to athletics and recreation.

Primary Responsibilities:

- Perform and organize activities to support the daily operations of the unit. Acts as first point of contact for all new graduate admits throughout the admission cycle regarding admission, transfers credits, registration, advising dates, orientation etc.
- Supervise support staff and oversee the work of employees. Assist employees in their training; motivate and support employees to excel in the delivery of services to students.
- Determine admission eligibility of applicants by considering multiple sources of information, based on predetermined guidelines and procedures such as: verification of dossier completeness; communication with applicants; coordination with other Faculties regarding review process etc.
- Oversees the scheduling of PhD Oral Defenses.
- Prepares annual admission and registration statistics.
- Prepares documentation related to diplomas and lists of graduating students.
- Participate in student recruitment activities; job fairs; high school and CEGEP visits, to promote McGill and its programs and student life.
- Creates material and handouts to ensure accuracy of information to bring to site visits or post on website (Website, welcome letters, check list, advising dates and orientations).
- Attend meetings.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Additional Information:
This is a regular permanent position without an end date.

Other Qualifying Skills and/or Abilities:
Seeking a smart, friendly, resilient and positive colleague with an interest in the University environment and experience in graduate student affairs at McGill University. Experience supervising employees. Familiarity with the life cycle of graduate students (admissions process, registration, scholarships, graduation, etc.). Demonstrated organizational skills and ability to multi-task. Ability to prioritize, meet strict deadlines and to work under pressure. Must be service-oriented and able to transmit and receive information accurately. Demonstrated ability to work in a PC environment using Windows, word-processing, databases, spreadsheets, Slate, MyThesis, MyProgress, Banner, Minerva (SIS). Proven leadership, initiative, determination and creativity in solving problems. A team player with the ability to work independently and manage multiple projects; strong communication skills and ability to interact positively and effectively on a professional level with internal and external stake holders. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- Minimum Education and Experience:

- Bachelor's Degree 1 Year Related Experience with Bachelor’s Degree / DEC III 3 Years Related Experience with DEC III
Annual Salary:

(MPEX Grade 03) $52,210.00 - $65,260.00 - $78,310.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Associate Professor
Position End Date (If applicable):

Deadline to Apply:

- 2023-05-14
- ._

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