Assistant, Graduate Program

2 weeks ago

Montréal, Canada Concordia University Full time

**Position Number**:50000442 / P2123A
**Department**:Psychology
**Grade**:PE236-8
**Campus**:Loyola (NDG)

**Salary**:30,84 $ - 36,70 $ per hour
**Union/Association/HR Policy**:CUSSU

**Posting deadline**:February 7, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Department Administrator, the incumbent provides graduate program information and clarification of procedures and policies to graduate students, potential students, faculty, and others regarding academic and administrative matters for the Department of Psychology. They provide support the recruitment and retention initiatives as well as administration of student affairs and related functions by providing information and assistance regarding academic matters to potential and current students.

**PRIMARY RESPONSIBILITIES**
- Assess and compile all admission documents for incoming students; review transcripts; prepare student files for committee members; sends acceptance/refusal letters. Assists in the development and maintenance of databases for potential and current graduate students.
- Maintain and organize graduate student files; monitor grades and retrieve information from the Student Information System. Send out information packages to prospective students and informs graduate students of admission requirements, courses, grants/fellowships, academic deadlines and thesis committees and policies and procedures of specific interest regarding graduate programs.
- Attend and participates in graduate program and curriculum meetings; records and transcribes minutes. Prepare documentation for curriculum proposals and enter curriculum changes in the curriculum management system.
- Inform current students of course and program requirements, registration, evaluate transcripts for graduation, thesis process, internships, readings course, etc. Facilitate admission into courses for all Concordia and non-Concordia graduate students via CREPUQ.
- Organize and schedule committees and events (i.e. thesis defense, orientation sessions); process required paperwork.
- In consultation with the GPD, coordinate graduate student awards; Gather data and prepare statistical reports for internal and external bodies.
- Enter graduate schedule in university scheduling system; assign classrooms for graduate courses. Update documentation for the university graduate calendar.
- Maintain all graduate course outlines, takes and transcribes minutes for Graduate Committee meetings.
- Inform Department Administrator of changes required to the Graduate Program component of the website.
- Assist with the coordination of site visits from external accrediting organizations (Canadian Psychological Association, Ordre des psychologues du Quebec, American Psychological Association) and prepare the related documentation.

**QUALIFICATIONS**
- Attestation of Collegial Studies (ACS) and two to four years of related work experience in an academic office environment, including front line service experience in a busy, high-traffic environment.
- Good knowledge (Level 4) of spoken and written English in order to communicate with students and faculty, give and interpret detailed information/explanations and to write correspondence. Basic knowledge (Level 3) of spoken French in order to provide general information and to respond to inquiries.
- Proven ability to work independently as well as part of a team with students, staff, faculty and general public.
- Excellent interpersonal and communication skills with the ability to deal with difficult situations.
- Experience helping students succeed by providing expert advice.
- Must be able to work under pressure to meet deadlines; ability to multi-task and work on a variety of projects concurrently.
- Knowledge of graduate faculty curriculum, policies and procedures, as well as graduate admissions and registration processes. Knowledge of School of Graduate Studies and Graduate Program policies desirable.
- Availability to work overtime during peak periods.
- Familiarity of other languages is an asset. Knowledge of School of Graduate Studies and Arts and Science Graduate Program policies and procedures is an asset.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administr

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