Group Experience Coordinator

5 months ago


Whistler, Canada Gibbons Whistler Full time

Become a key-player in managing group experiences at Gibbons Whistler as a
**Group Experience Coordinator**

You will be responsible for coordinating successful group bookings across all Gibbons businesses. This includes nine F&B venues, The Adventure Group, Adara Hotel, The Spa at Whistler, and Gibbons Festival & Events. Your role includes communicating rates, managing contracts, and ensuring flawless event execution. This is a hybrid role of in person and remote work, but majority of time will be spent between Whistler office, Customer F2F, the Adara Hotel, and The Adventure Group Base Camp.

**Perks and Compensation**:

- $55k starting annual wage.
- Commission and vacation accrual.
- 50% off F&B across our Gibbons Venues.
- 75% off The Adventure Group.
- 3rd party perks at a variety of local businesses.
- Company events

**Main Responsibilities**:

- Respond to group inquiries, determine requirements, and create custom packages.
- Lead site visits, oversee group reservations from start to finish, and ensure successful event execution.
- Participate in sales development.
- Work with the Revenue team to establish connections with new destination management companies and maintain and nurture existing relationships.
- Handle client concerns in consultation with the Experience Manager.
- Attend weekly Sales & Marketing meetings.
- Attend training and strategy meetings as required.
- Maintain thorough knowledge of all product offerings within Gibbons.

**What you bring**:

- Experience in travel, tourism, and F&B industries.
- Experience in pitching, contracting, and executing group bookings and events.
- Confidence in conducting outreach initiatives.
- Proficiency in CRM software, digital communication, and contracting tools.
- Effective communication, presentation, teamwork, organizational, and time management skills with great attention to detail.
- A confident and dynamic personality aligned with the Gibbons Whistler brand.
- Ability to accommodate a flexible schedule for events and special requests.
- Ability to work independently and as part of a larger team.
- Experience with FareHarbour, Sevenrooms, and Tripleseat is beneficial but not required.



  • Whistler, Canada Gibbons Whistler Full time

    Become a key-player in managing group experiences at Gibbons Whistler as a - **Group Experience Coordinator**!**About Gibbons**: **Core Purpose** - Making People Happy**Vision** - To be the most trusted and recommended brand by our team, our guests, and the communities we serve.Our goal is to create a great Canadian company that provides the best work...


  • Whistler, Canada Gibbons Whistler Full time

    Become a key-player in managing group experiences at Gibbons Whistler as a **Group Experience Coordinator**! **About Gibbons**: **Core Purpose** - Making People Happy **Vision** - To be the most trusted and recommended brand by our team, our guests, and the communities we serve. Our goal is to create a great Canadian company that provides the best work...


  • Whistler, Canada Hilton Whistler Resort & Spa Full time

    **WHY WORK FOR HILTON WHISTLER RESORT & SPA** The Hilton Whistler Resort & Spa is the Heart and Soul of the Whistler Experience! We offer our employees a fun and professional work environment with training and career advancement opportunities. As the Reservations & Group Coordinator you will receive the following benefits: - Life & Leisure Program - Choose...

  • Experience Coordinator

    5 months ago


    Whistler, Canada Gibbons Whistler Full time

    Gibbons Whistler is now hiring an** Experience Coordinators** to join our sales team and assist guests with booking their ultimate Whistler vacation. We are looking for an individual to join our team on a part-time basis, with the opportunity to move into a full-time role. This individual is customer service oriented, communicates well with others, can...

  • Experience Coordinator

    5 months ago


    Whistler, Canada Gibbons Whistler Full time

    Gibbons Whistler is now hiring **Experience** Coordinators** to join our sales team and assist guests with booking their ultimate Whistler vacation! **About Gibbons**: **Core Purpose** - Making People Happy **Vision** - To be the most trusted and recommended brand by our team, our guests, and the communities we serve. Our goal is to create a great...

  • Experience Host

    11 hours ago


    Whistler, British Columbia, Canada Toptable Group Full time

    Toptable Group is seeking a highly skilled and enthusiastic Host to join our team at Il Caminetto in Whistler.About the Role:We are looking for a charismatic individual who can provide an exceptional welcome experience to our guests. As a Host, you will be responsible for creating a warm and inviting atmosphere, ensuring that every guest feels valued and...


  • Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time

    About Four SeasonsAt Four Seasons, we believe in creating unforgettable experiences for our guests. We are a team of dedicated individuals who share a passion for delivering exceptional service and making every moment count.About the RoleWe are seeking a Reservations Agent to join our team at Four Seasons Resort & Residences Whistler. As a Reservations...


  • Whistler, Canada Gibbons Whistler Full time

    **Take the lead as a Dispatcher at The Adventure Group coordinating exciting adventures and helping create memorable experiences for our guests!** **About Gibbons**: **Core Purpose** Making People Happy **Vision** To be the most trusted and recommended brand by our team, our guests, and the communities we serve. Our goal is to create a great Canadian...

  • Assistant Bar Manager

    2 weeks ago


    Whistler, British Columbia, Canada Toptable Group Full time

    Job Summary: The Assistant Bar Manager is a key member of the front-of-house team at Araxi Restaurant, a culinary cornerstone in Whistler Village. Reporting to the Restaurant Director, this role is responsible for inspiring and developing the front-of-house team, while working closely with the management team to deliver a unique and elevated cocktail and...

  • Sales Coordinator

    3 weeks ago


    Whistler, British Columbia, Canada Gibbons Full time

    About Gibbons:We're a dynamic company that creates unforgettable experiences for our guests. As a Sales Coordinator, you'll play a key role in showcasing our unique tours in Whistler.The Role:You'll be responsible for connecting with prospective customers, highlighting the benefits of our tours, and guiding them through the sales process with confidence and...


  • Whistler, British Columbia, Canada Four Seasons Hotels and Resorts Full time

    About Four Seasons:At Four Seasons, we strive to deliver exceptional guest experiences through a commitment to luxury and genuine heart. Our team members around the world create unforgettable moments for our guests, residents, and partners by providing personalized service and attention to detail.About the Role:We are seeking a skilled Guest Experience Agent...


  • Whistler, Canada Vail Resorts Full time

    Job Summary: Lodging Ovations is searching for a detail oriented, organized and professional individual to join our Owner Services team. As part of the Front Office department, the Coordinator of Owner and Guest Experience for First Tracks Lodge provides the highest level of Owner and guest experience to all. This position concentrates on the daily...


  • Whistler, British Columbia, Canada Travel + Leisure Co Full time

    We Put the World on VacationAt Travel + Leisure Co., our mission is simple: to deliver exceptional vacation experiences. Our Vacation Ownership business line includes Club Wyndham, WorldMark by Wyndham, Margaritaville Vacation Club, Accor Vacation Club and Sports Illustrated Resorts.Our team of more than 19,000 associates put the world on vacation at over...


  • Whistler, Canada Whistler Blackcomb Full time

    **Create Your Experience of a Lifetime!** Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3...


  • Whistler, Canada Gibbons Whistler Full time

    **About Gibbons**: **Core Purpose** Making People Happy **Vision** To be the most trusted and recommended brand by our team, our guests, and the communities we serve. Our goal is to create a great Canadian company that provides the best work experiences, guest experiences, and community experiences in our class. We want to continue to give back to...


  • Whistler, British Columbia, Canada Toptable Group Full time

    Job Summary:The Wine Director will be responsible for developing, managing, and overseeing the wine program at Il Caminetto, a premium dining establishment within the Toptable Group. This role will require close collaboration with the Chef culinary team and Bar Manager to create a unique and elevated beverage experience that complements the kitchen's food...


  • Whistler, British Columbia, Canada Toptable Group Full time

    Job Summary:The Wine Director will be responsible for developing, managing, and overseeing the wine program at Il Caminetto, a premium dining establishment within the Toptable Group. This role will require close collaboration with the Chef culinary team and Bar Manager to create a unique and elevated beverage experience that complements the kitchen's food...


  • Whistler, Canada Vail Resorts Full time

     Create Your Experience of a Lifetime!Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.With 40+ resorts across 3 continents,...


  • Whistler, Canada Scandinave Spa Whistler Full time

    **Guest Experience Supervisor** **Our Mission** ***To offer a haven for personal renewal in the Scandinavian age-old tradition where body and mind find peace. **Vision** ***To be recognized as the best relaxation experience in Canada while providing a meaningful workplace that encourages a balanced lifestyle. **Fundamental Values**: - Authenticity: we...


  • Whistler, British Columbia, Canada Gibbons Full time

    Are you ready to embark on a thrilling adventure in Whistler's breathtaking Cougar Mountain environment? We're seeking a dynamic and customer-focused Vallea Lumina Ranger to join our team at The Adventure Group.About Gibbons:Core PurposeMaking People HappyVisionTo be the most trusted and recommended brand by our team, our guests, and the communities we...