Administrative Assistant

3 weeks ago

Ottawa, Canada Senate of Canada Full time

About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
As an Administrative Assistant, you will help the team by performing a variety of tasks including managing and prioritizing competing demands in a fast-paced, results-focused environment. Your passion for excellence and quality of service must be second to none. The successful incumbent will bring expertise in a broad range of administrative areas such as drafting documents, maintaining and organizing files, scheduling meetings, responding to inquiries and other general administrative duties. If you are a dynamic, self-motivated, highly organized person that excels in a fast-paced environment then we want to hear from you
Open to
The general public to staff two (2) determinate full-time positions until March 31st, 2024, with possibility of extension.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

We encourage individuals from underrepresented and minority groups to apply.
Prerequisites
- Completed a post-secondary education in business administration, office administration, or a combination of relevant education and work experience. A legal assistant or paralegal degree, diploma or certificate will be considered an asset;
- Experience providing administrative support in an office environment offering services such as writing formal correspondence, briefing materials, formatting documents, scheduling meetings and managing paper and electronic filing systems;
- Excellent verbal and written communication skills in both official languages;
- Excellent computer skills and experience using MS Office products;
- Ability to work independently and collaborate with people from across the organization;
- Ability to coordinate a high volume of activities and multi-task competing priorities;
- Experience working in a legal environment will be considered an asset.

Competencies
Integrity
Respect
Service
Action Management
Communication
Dependability
Teamwork and cooperation
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.
Conditions of Employment

How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.

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