Student and Administrative Services Coordinator

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/31/2023
**Req ID**: 30544
**Faculty/Division**: Faculty of Law
**Department**: Faculty of Law
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

**Your opportunity**:
Downtown Legal Services (DLS), is both a community legal clinic and a clinical education program, operated by the Faculty of Law at the University of Toronto. Our services are provided by law students, who work under the close supervision of our expert staff lawyers. Approximately 140 law students work at the clinic every year, enabling us to serve over two thousand low-income people in the areas of housing, employment family, criminal, refugee and immigration law.

Reporting to the Director, DLS, the Student and Administrative Services Coordinator - Downtown Legal Services acts as the first point of contact for DLS enquiries, providing information and resolving issues for law students, clients and the public. The incumbent provides support to the Director and Supervising Lawyers to assist in delivering high quality clinical legal education program to Faculty of Law students.

**Your responsibilities will include**:

- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Determining logístical details and activities for events and/or programming
- Collaborating on cost estimate and making minor purchases
- Obtaining required authorizations and signatures to process financial documents and liaise with finance office to ensure processing
- Updating, maintaining, collating and organizing records and data
- Scanning, filing and copying documents
- Writing routine documents and correspondence
- Communicating program related information

**Essential Qualifications**:

- College Diploma (2 years) or acceptable combination of equivalent experience.
- Minimum two years of related experience in general office administration.
- Demonstrated experience acting as the first point of contact, screening inquiries, and writing and editing routine documents/correspondence.
- Experience coordinating meeting schedules, agendas, materials, action and follow-up items.
- Experience supporting basic financial duties such as cost estimates and minor purchases.
- Experience with record management such as scanning, filing and copying documents.
- Experience handling sensitive and/or confidential information.
- Experience collating and organizing data for various reports.
- Excellent computer proficiency including Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
- Excellent communication skills, written and verbal including editing and proofreading.
- Proven ability to exhibit the highest standards of professional ethics including confidentiality and integrity.
- Strong organizational and time management skills.
- Ability to effectively manage competing deadlines and priorities.

**Assets (Nonessential)**:

- Experience coordinating and organizing events and/or programming.
- Experience with booking rooms and arranging appropriate accommodations.
- Experience generating reports.

**To be successful in this role you will be**:

- Approachable
- Articulate
- Courteous
- Multi-tasker
- Organized
- Perceptive
- Procedural
- Tactful

**Closing Date**: 04/13/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement

  • International Student Services Coordinator

    4 weeks ago

    Toronto, Canada triOS College Full time

    **Job Title**: International Student Services Coordinator - Housing **Company**: triOS College **Location**: Toronto Southwest campus - Bloor & Dundas Street W. **Hours**:Full-time opportunity. **Tuesday, Wednesday Thursday, and Saturday - 8 am - 5 pm and Friday - 10 am - 7 pm** **Start Date: Immediately** **About Us**: triOS College is a Canadian...

  • Administrative Coordinator, Student Engagement

    2 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/17/2023 **Req ID**: 30783 **Faculty/Division**: Vice-Provost, Students **Department**: Student Engagement **Campus**: St. George (Downtown Toronto) **Position Number**: 00044588 **Description**: **About us**: Student Life connects life to learning. We believe every student should have the opportunity to participate in university life...

  • Student Service Coordinator

    3 weeks ago

    Toronto, Canada People Corporation Full time

    Job Description ACL Student Benefits has a full-time opportunity for a Student Service Coordinator (SSC) at the Domestic/International Student Benefit Plan Office (BPO) at George Brown College in Toronto. ACL Student Benefits is a provider and administrator of domestic and international student benefits and mental health programs for universities and...

  • Matching Coordinator

    3 days ago

    Toronto, Canada Student Homestay Services Inc. Full time

    _Student Homestay Services Inc. has been successfully placing international students with families in Toronto for over 2 decades. We're a small company dedicated to finding that magical match where both, a student and a host, find the experience enjoyable and rewarding._ - The office runs in a fast paced and dynamic environment, however it offers a family...

  • Matching Coordinator

    3 days ago

    Toronto, Canada Student Homestay Services Inc. Full time

    _Student Homestay Services Inc. has been successfully placing international students with families in Toronto for over 2 decades. We're a small company dedicated to finding that magical match where both, a student and a host, find the experience enjoyable and rewarding._ - The office runs in a fast paced and dynamic environment, however it offers a family...

  • International Student Services Coordinator- Toronto

    4 days ago

    Toronto, Canada triOS College Full time

    triOS College Business Technology Healthcare Inc. is actively seeking an **International Student Services Coordinator** to join our team at the **Toronto South West campus located on Bloor and Dundas**. **Primary** **Purpose**: The primary purpose of the International Student Services Coordinator is to ensure the effective delivery of support services to...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/20/2023 **Req ID**: 30373 **Faculty/Division**: Vice-Provost, Students **Department**: SL: Chief Administrative Officer **Campus**: St. George (Downtown Toronto) **Position Number**: 00054396 **Description**: **About us**: Student Life connects life to learning. We believe every student should have the opportunity to participate in...

  • Student Advocate

    6 days ago

    Toronto, Canada Ignite Student Union Full time

    **POSITION OVERVIEW** **_The Student Advocate_** is a key contact and advocate for students at Humber College. The Student Advocate contributes strategically to IGNITE offerings and ensures the mission of IGNITE is being successfully implemented throughout their campus. They work collaboratively to advocate for the student body to various internal and...

  • Relational Matching Coordinator

    3 days ago

    Toronto, Canada Student Homestay Services Inc. Full time

    _Student Homestay Services Inc. has been successfully placing international students with families in Toronto for over 2 decades. We're a small company dedicated to finding that magical match where both, a student and a host, find the experience enjoyable and rewarding._ - The office runs in a fast paced and dynamic environment, however it offers a family...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/29/2023 **Req ID**: 35149 **Faculty/Division**: VP & Provost **Department**: Career Centre **Campus**: St. George (Downtown Toronto) **Position Number**: 00055002 **Description**: **About us**: Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find...

  • Student Nutrition Access Program

    6 days ago

    Toronto, Canada Student Association of George Brown College Full time

    **Position Title**: Student Nutrition Access Program (SNAP) Lead Support Staff **Reports To**: Community Services Coordinator **Unionized**: OPSEU Local 557 **Position Type**: Permanent (30 hour /week) **Compensation**: Starting Wage (union grid) $17.22/hr. **About the Student Association** The Student Association of George Brown College is the...

  • Coordinator, Student Engagement

    4 days ago

    Toronto, Canada OCAD University Full time

    **_Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service. _** Reporting to the Manager, Faculty of Arts & Science (FAS), the Coordinator, Student Engagement and Records coordinates student academic and social programming,...

  • Student Success Coordinator

    6 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 27,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • administrative services coordinator

    3 weeks ago

    Toronto, Canada Access Plumbing Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • administrative services coordinator

    3 weeks ago

    Toronto, Canada Access Plumbing Services Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...

  • Marketing, Administrative

    4 weeks ago

    Toronto, Canada Community Family Services of Ontario Full time

    Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling, family services, newcomer settlement, and disabilities and special needs services to enhance the functioning and quality of life of individuals and families. Position Title**:Marketing, Administrative & Project Coordinator** Position Type: Full-Time,...

  • Student Engagement Coordinator

    4 weeks ago

    Toronto, Canada Fleming College Toronto Full time

    Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute. Trebas Institute, established in 1979, is a private vocational school with campuses in Montreal and Toronto and offers a broad range of programs in audio,...

  • Coordinator, Student Life Programs

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/10/2024 **Req ID**: 37165 **Faculty/Division**: University College **Department**: Dean of Students **Campus**: St. George (Downtown Toronto) **Position Number**: 00056445 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic...

  • Student Centre Administrative Assistant

    2 weeks ago

    Toronto, Canada Scarborough Health Network Full time

    Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine...

  • Student Engagement Coordinator

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 27,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...