Office Manager

2 weeks ago

Toronto, Canada To Healthy Feet Podiatry Full time

**Position**:Office Manager

**Reporting to**:Director, Dr. Taslim Alani-Verjee, C.Psych.

**Location**:18 Wynford Drive, Suite 210, North York, Ontario

**Deadline**:February 15th, 2023

**Position Summary**

The Office Manager will provide a high level of administrative and strategic support in all aspects of planning, management and operation of the Centre, and will work closely with Dr. Taslim.

**Key Responsibilities**

Office Management
- Responsible for the day-to-day functioning of the office
- Carry out client intakes
- Ensure clients are scheduled and have submitted their payment, including billing third parties like WSIB, NIHB, and Medavie Bluecross
- Ensure Associates are following procedures
- Calendar/agenda and meeting management and support, including meeting minutes and follow up
- Maintain an efficient filing system
- Serve as the point person for office manager duties including mailing, supplies, equipment, bills, errands, and (online) purchasing
- Be the first and main point of contact for all inquiries and concerns from therapists, clients, and third-party individuals/organizations (e.g. insurance, media, partnerships, etc.)
- Ensure security, integrity, and confidentiality of data

Business Development
- Help grow the practice by finding new referral sources
- Help with marketing, including managing all social media accounts and preparing appropriate print and digital material as required
- Build connections with new community organizations

**Terms**

This role is in-person. The Office Manager will work full-time (37.5 hours a week). We have one 2 hour meeting in the evening every month, and it would be expected that the Office Manager would attend this meeting.

Salary starts at $45,000, with the opportunity to grow with the practice. Includes 2 weeks (10 days) vacation and benefits.

**Minimum Qualifications**
- Minimum postsecondary diploma or degree from a recognized institution, with preference given to the following areas of study: Administration, Psychology, or Social Services.
- Computer literacy is mandatory with proficiency in Microsoft Office Suite and Google Suite
- Comfort with Canva, Instagram and Facebook
- Have office experience and/or comfort with general administrative operations
- Have a proven track record of superior organizational and management ability
- Have excellent written and verbal communication skills in English, with the ability to prepare/edit speeches, presentations and various media and communications.
- Have strong interpersonal and public relations skills
- Be calm, friendly and respectfully efficient
- Ability to relate well with clients and medical professionals, and exercise discretion as appropriate
- Demonstrate initiative, and have the ability to set priorities and work effectively with minimum supervision

To apply, please send the following:

- Resume and cover letter
- A sample of your writing (an essay or two social media posts that you have completed in the past are acceptable)

Please note that as a condition of employment, the successful applicant must complete a Criminal Record Check. The presence of a criminal record may not necessarily preclude employment.

Silm Centre for Mental Health is pro-vaccination and requires all new hires to provide proof of full vaccination against COVID-19 within 8 weeks of their hire.

We thank all applicants for their interest. Only those selected for an interview will be contacted. No phone calls please.

**About Us**

Silm Centre for Mental Health has been operating since September 2019. The goal of the Centre is to serve the communities in which we live. We seek to put equity and accessibility first. What this means is that we do outreach work, we collaborate with community organizations, and we seek to make our services as accessible to our clients as possible. We recognize that while one’s mental health is a very internal and personal experience, much of that is influenced by the way a person’s external world is experienced. We seek to care for the entirety of our clients’ well-being by providing psychotherapy and assessment services to care for their mental health, and through our advocacy and community partnerships which seek to reduce oppression and discrimination towards marginalized peoples.

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