Administrator

6 months ago

Brentwood Bay, Canada Light your path capacity building Full time

**Foundation Administrator**

**Victoria (Brentwood Bay)**

The First Peoples’ Cultural Foundation Administrator ensures the smooth day to day operation of the organization. Performs a variety of administrative duties in support of the Executive Director, the Board, and staff.

If you are an administrative professional and are passionate about amplifying the values of First Peoples’ Cultural Foundation, we look forward to hearing from you.

**Who We Are**:
The First Peoples’ Cultural Foundation is a registered charity that provides grant funding to Indigenous organizations and communities in British Columbia. Our vision is that Indigenous languages, arts, and cultural heritage are strong, supported and being passed on from generation to generation.

**What We Offer**:
As a foundation, our individual and collective values connect us to our sacred responsibilities. These values guide our work, and it is our role to uphold them in all that we do. Our team works remotely throughout the lands known as BC and gathers virtually and in person regularly to share and work alongside one another in partnership. This position is office based and works out of the space we share with the First Peoples’ Cultural Council on the beautiful traditional unceded territory of the W̱SÁNEĆ Nation people, in the village of W̱JOȽEȽP.
- We provide a collaborative work environment guided by Indigenous values of: Indigenous leadership, Knowledge, Resilience, Helping one another, Responsibility and Cultural continuity
- We value your work-life balance and family/community timeDental, extended health and vision care for you and your family through Canada Life
- Defined benefit pension plan
- 3 weeks’ vacation allowance
- Additional statutory holidays, including National Indigenous Peoples Day (June 21st) and Truth & Reconciliation Day (September 30th)
- Training and professional development opportunities to grow your career and skills
- Travel opportunities to conferences and community events
- Salary $65,000.

**What You Will Do**:
**Operations and Information Flow**
- Maintain records of the Foundation in an organized way and ensures appropriate security and accessibility, retention, and destruction schedules.
- Collaborate and liaise with Information Management Information Technology and Finance service providers to ensure operational needs are met.
- Provide administrative support to staff including organizing meetings, booking travel, and conference / event registration.
- Develop and implement administrative processes to support the effective day to day operation of the organization.
- Monitor supplies, such as stationery and orders office supplies and swag from suppliers as required.
- Maintain inventory of organizational assets such as computers, printers, phones etc.

**Executive and Board Support**
- Review and summarize miscellaneous reports and documents, including financial, investment and audit reports, as directed by the Executive Director and prepares background documents as required.
- Draft correspondence, make travel arrangements for the Executive and Board; maintain appointment schedules and calendars for the Executive Director and the Board; arranges meetings and conferences, maximizing impact while ensuing value for services purchased.
- Develop and maintain organizational and board calendars. Including, the schedule of all organizational reports and briefing submissions to the Board, government departments, and major funders.
- Plan and support board meetings, attend and take minutes. Manage the logistics of the AGM and side sessions.
- Liaise with staff to coordinate the development and flow of information such as briefing notes, proposals, reports, presentations, board submissions and correspondence. Ensure organizational reporting requirements and deadlines are met.
- Performs other related duties as required.

**What You Will Bring**:
A university degree in business administration supplemented by at least 3 to 5 years’ experience in a senior administrative role, including some experience overseeing the work of junior clerical staff. An acceptable combination of equivalent education, training, or experience in related fields may be acceptable.

**Required Skills and Abilities to Help You Succeed**:

- Demonstrated skills with the MS Office Suite including Word, Excel, Power Point and Outlook.
- Knowledge of office administration procedures and processes. Ability to operate office technology and equipment, including computers, telephones, and collaboration tools, and conduct basic troubleshooting as needed.
- Excellent team player with a commitment to customer service and strong interpersonal skills, and ability to work effectively with a variety of stakeholders and service providers. Demonstrated tact and judgment in interpersonal relationships. Professional and courteous telephone manner.
- Tact, diplomacy, and cultural competency when dealing with community internal and external contacts, stak

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