Office Services Manager

6 months ago

Toronto, Canada Hazelview Properties Services Inc. Full time

**About the Position**:
The Office Services Manager plays a key role for Hazelview as the first impression and ambassador of the Company. The position will provide a high level of customer service to both internal staff and external stakeholders by responding to their queries in a professional and helpful manner. This position also provides office services management and support to three floors in our head office. The incumbent will possess superior organizational skills with a strong focus on people services, excellent interpersonal skills, along with a high degree of initiative and ability to act independently.

**Key Responsibilities**:
**Reception**
- Answering all phone calls in a professional manner and re-directing calls as appropriate.
- Greet all visitors including investors, clients, business associates arriving at the Hazelview head office.
- Facilitation of meetings, including the preparation of all meeting rooms prior to and following use by external and internal users.

**Office Services**
- Manage the operations and facilities for three floors.
- Co-ordination and processing of all couriers/package requirements (including filling out courier forms/labels and managing office accounts).
- Mail sorting, scanning and delivery to employees (Internal & External Mail)
- Order food for business meetings and internal social events such as monthly birthdays and office parties.
- Assist with planning and organization of office events.
- Ensuring office space is clean/organized and maintained to a high standard, including boardrooms, kitchen, and copy room, by conducting daily walk through of the floor
- Ordering of supplies for kitchen, ensure cabinets are stocked, keeping kitchen tidy including filling and emptying dishwasher daily and cleaning the coffee machines.
- Pro-actively order office supplies, ensuring cabinets are stocked with paper, supplies and materials.
- Manage, update and maintain office floor plans and parking spots on a regular basis.
- Order business cards
- Coordinate any desk or departmental office moves and set up of any new hire’s desk.
- Manage building fobs which includes setting up fobs for new employees
- Participation in the office’s Joint Health & Safety Committee and Social Committee
- Assist with the oversight and management of office claners.
- Manage any repairs or maintenance required (dishwashers, TV, doors, printers etc.) and schedule contractors where necessary.
- Weekly walk through of buildings to ensure high building standards are maintained (temperature, art, décor, lights, other needs)
- Assist with the management of the building’s heat and lighting systems.
- Prepare and submit expense reports for the office monthly.
- Other ad-hoc duties/projects as assigned.

**Job Requirements**:
**Education and Experience**:

- A minimum of 2 years of experience in an Administrative, Reception or Office Management position.
- College diploma in Business Administration or related field.

**Qualifications**:

- Superior customer service and communication skills (both written and verbal).
- Ability to work independently as well as part of a team.
- Superior organizational, time management and multi-tasking skills.
- Strong computer skills including Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Excellent interpersonal skills are essential, including working effectively with management and staff at all levels of the organization.
- A common-sense approach to solving problems and a high attention to detail.
- Ability to resolve logístical issues, a demonstrated high degree of integrity, diplomacy, discretion and confidentiality.
- Ability to meet deadlines and manage time wisely.

**About the Company**:
Hazelview Investments is an active investor, owner, and manager of global real estate assets. Founded in 1999, Hazelview currently manages over $10.3 billion in total assets across two key investment strategies: direct investments in real estate and investment in publicly traded companies that own investment-grade real estate. We use our global knowledge and expertise to make insightful real estate investments and to actively create value for our team, clients, residents, and tenants. We are committed to a diverse and sustainable future. We see value potential that others have missed. We bring the same philosophy to human investment that we bring to asset investment; focus on the underlying value, commit to maximizing its potential; work at it; be patient; take personal responsibility; share in the rewards. We’re driven to create value for people and places.

**Vision**: _“We create value for people and places”._

**Our Core Values**:

- Trust
- Ambition
- Collaboration
- Ownership Mindset
- Having Fun

  • Office Services Coordinator

    3 months ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Office Services Administrator

    6 months ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Office Manager

    6 months ago

    Toronto, Canada Office of Councillor Brad Bradford, City of Toronto Full time

    This is an exciting opportunity to contribute your skills in office organization, administration, and scheduling to one of Toronto’s most diverse and engaged constituencies in Beaches-East York. This is a fast-paced role that will provide strong day-to-day administrative support for the Councillor’s office, ensuring quality customer service and...

  • Manager, Office Services

    7 days ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title**:Manager, Office Services** **Department**:Office** **Services** **Location: Toronto** **Status: Permanent Full-time (on-site)** **Day in the life of**: The Manager, Office Services - Toronto is responsible for core facilities and office services management of our Toronto, Ontario office location as part of an integrated, nation-wide...

  • Manager, Office Services

    3 weeks ago

    Toronto, Canada Connor, Clark & Lunn Financial Group Full time

    **Manager, Office Services** **Connor, Clark & Lunn Financial Group** **Toronto, ON** We are looking for **a Manager, Office Services,** to join our Office services team in Toronto. The Office Services team is responsible for overseeing the day-to-day operations of the CC&L office. The Office Manager is responsible and accountable for the daily activities...

  • Manager, Office Services

    5 days ago

    Toronto, Canada CIRO OCRI Full time

    Position Title: Manager, Office ServicesDepartment: Office ServicesLocation: TorontoStatus: Permanent Full-time (on-site)Day in the life of:The Manager, Office Services – Toronto is responsible for core facilities and office services management of our Toronto, Ontario office location as part of an integrated, nation-wide management team. This position...

  • Office Manager

    1 month ago

    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years - **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Office Manager

    6 months ago

    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Office Manager

    7 months ago

    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • office manager

    6 months ago

    Toronto, Canada Habitat Services Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 3 years to less than 5 yearsTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation,...

  • office manager

    7 months ago

    Toronto, Canada Habitat Services Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • office manager

    4 months ago

    Toronto, Canada Canpars Professional Services Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 3 years to less than 5 yearsAsset languagesPersianWork settingPrivate sectorTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for...

  • Enterprise Regional Sales Manager

    6 months ago

    Toronto, Canada Radware Bot Manager Full time

    Enterprise Regional Sales Manager - Toronto - (24000029) **What is the job**: - Prospect for new accounts across all verticals of Financial, Ecommerce, EDU, Gaming and Enterprise - Farm the regional base of active customers - up-selling and cross-selling. - Manage accounts to maintain a strong relationship with Radware and to keep them constantly appraised...

  • office manager

    4 months ago

    Toronto, Canada Canpars Professional Services Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsAsset languagesPersianWork settingPrivate sectorTasksEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services...

  • Accounts Receivable and Office Assistant

    4 months ago

    Toronto, Canada Pension Office Full time

    **Role and Responsibilities** Responsible for all daily Financial Transactions related to the Accounts Receivable of the Pension Office Corporation, General Synod Pension Plan, Continuing Education Plan, Group Benefits Plan, Self-Insured Death Benefit Plan, Long-Term Disability Plan and the Endowment Plan - Maintains customer accounts - Coordinates with the...

  • Product Manager, It

    6 months ago

    Toronto, Canada Bridgemarq Real Estate Services Manager Limited Full time

    Status: Full time About RPS Real Property Solutions - At RPS we thrive on finding incredibly smart home and neighborhood real estate intelligence and insights for our customers to help add value to the home journey, we find, understand, and overcome the barriers that keep the business from delivering a positive customer experience. We are a team who shares...

  • Financial Services Officer

    6 months ago

    Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...

  • Financial Services Officer

    6 months ago

    Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** At DUCA, we strive for excellence in everything we do. Our commitment to **_Do more, Be more, Achieve more_** is what sets us apart and drives our company culture. DUCA’s impact goes beyond our financial solutions - we're dedicated to making a real difference in the lives of our members and in our community. We believe our employees are our...

  • Financial Services Officer

    1 month ago

    Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...

  • Financial Services Officer

    4 weeks ago

    Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    Why DUCA? We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...