Administrative Assistant

3 months ago


Surrey, Canada RJC Engineers Full time

**Key Responsibilities**:
Duties include, but are not limited to:
**Administration**:

- Update/format correspondence in accordance with brand standards and established filing protocol
- Process, track and renew the firm’s numerous professional subscriptions and association memberships
- Monthly updating of staffing lists and travel profiles
- Complete and process new vendor/subcontractor documents
- Post corporate documents to company intranet
- Set up projects in accounting and project information management systems
- Perform digital filing, scanning and archiving
- Monthly credit card and travel spend reconciliations
- Track annual sponsorships and conference attendance
- Monthly corporate budget report production and updating
- Maintain and update company wide equipment inventory
- Ongoing review and monitoring of shared documents on intranet and internal network
- Coordinate and track all charitable donations and sponsorships
- Other administrative support to the Corporate Programs Manager as required

**Insurance**:

- Administer internal employee insurance education program
- Provide insurance certificate production and tracking system back-up/vacation relief to Corporate Coordinator

**Meeting Management**:

- Assist with the preparation of meetings & conferences

**Legal and Risk Management**:

- Assist with liability claims administration, including file creation in Newforma
- Ongoing copyright compliance processing and monitoring

**Professional Qualifications**:
**Experience**:

- 3 - 5 years’ experience in a busy, professional services environment

**Skills**:

- Advanced knowledge of MS Office suite (Word, Excel, Access, Outlook) and Adobe software. Familiarity with Newforma and MS Dynamics an asset
- Excellent verbal and written communication skills
- Able to interact professionally with all levels of business personnel and build strong working relationships
- Pragmatic multitasker and able to see the big picture
- Versatile, quick and responsive
- Positive and attitude and eye for detail
- Strong organizational skills



  • Surrey, British Columbia, Canada KAS Recruitment Full time

    Administrative Assistant Our client, a leading car dealership in Surrey, BC, is seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations. Position Overview: The Administrative Assistant will play a crucial role in supporting the Sales Leader with various administrative tasks, including answering...


  • Surrey, Canada CDI College Full time

    We are happy to say that we are looking for an experienced** Administrative Assistant to join our team at CDI College - South Surrey, BC** **Reporting to**:The Campus Director **Hours**:40 hours a week, 1:30pm - 10 pm PST (Rotating) **Software Knowledge**:Microsoft Suite and Excel is a must **Address**:14928 56 Ave #112, Surrey, BC V3S 2N5 **Pay**:...


  • Surrey, Canada KAS Recruitment Full time

    About Us: Our client is a leading car dealership in Surrey, BC. They pride themselves on providing top-notch customer service and a wide selection of vehicles to their valued customers. We are seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations.Position Overview: The Administrative Assistant will...


  • Surrey, Canada KAS Recruitment Part time

    About Us: Our client is a leading car dealership in Surrey, BC. They pride themselves on providing top-notch customer service and a wide selection of vehicles to their valued customers. We are seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations.Position Overview: The Administrative Assistant will...


  • Surrey, British Columbia, Canada GUARD EMPIRE SECURITY SERVICES LTD. Full time

    GUARD EMPIRE SECURITY SERVICES LTD. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for carrying out...


  • Surrey, Canada KAS Recruitment Full time

    About Us: Our client is a leading car dealership in Surrey, BC. They pride themselves on providing top-notch customer service and a wide selection of vehicles to their valued customers. We are seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations.Position Overview: The Administrative Assistant will...


  • Surrey, Canada KAS Recruitment Full time

    About Us: Our client is a leading car dealership in Surrey, BC. They pride themselves on providing top-notch customer service and a wide selection of vehicles to their valued customers. We are seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations. Position Overview: The Administrative Assistant...


  • Surrey, Canada KAS Recruitment Full time

    About Us: Our client is a leading car dealership in Surrey, BC. They pride themselves on providing top-notch customer service and a wide selection of vehicles to their valued customers. We are seeking a motivated and organized Administrative Assistant to support their Sales Leader in day-to-day operations.Position Overview: The Administrative Assistant will...


  • Surrey, Canada iFreedom Financial Solutions Inc Full time

    **About us** iFreedom Financial Solutions Inc is a small business in Surrey, BC V3S 5J9. We are professional and fast-paced. Our work environment includes: - Growth opportunities - Lively atmosphere Administrative Assistant We are in search of a high energy and friendly administrative assistant at our Surrey office. This role is integrative in office....


  • Surrey, Canada Western Community College Full time

    **ABOUT WESTERN COMMUNITY COLLEGE**: Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information...


  • Surrey, Canada DIVERSEcity Community Resources Society Full time

    **Administrative Assistant - Casual**: DIVERSEcity Community Resources Society Surrey, BC We are currently recruiting for the role of Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students. **The...


  • Surrey, Canada Monark Full time

    Salary: Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an impact on...


  • Surrey, Canada Rajni Sharma Financial Services Full time

    **Role Summary** We are looking for an enthusiastic Licensed Administrative Assistant to join our team at Rajni Sharma Financial Services Ltd. Reporting directly to the Advisor, the Assistant will coordinate and deliver exceptional administrative support to the Advisor. A valued member of the team, the Assistant manages scheduling to maximize sales...


  • Surrey, Canada AMRIT FOODS ENTERPRISES Full time

    **Job Title: Administrative Assistant** **Location**: Campbell Heights, Surrey, BC **Job Type**: Full-time **Key Responsibilities**: **Communication**:Act as a liaison between executives and internal/external stakeholders. _Excellent_ written and verbal English. Fluent in Hindi and/or Punjabi to assist in communication with team members and external...


  • Surrey, British Columbia, Canada RAPID AUTOBODY LTD Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rapid Autobody Ltd.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Establish work priorities and ensure that established procedures are followed to maintain a...


  • Surrey, Canada Glen Group of Companies Full time

    Glen Group is looking for a proactive and detail-oriented Administrative Assistant to join our HR team in Surrey. In this role, you will handle office administration tasks, manage front desk operations, support HR and hiring activities, and oversee the scheduling and management of our talk show events. Key Responsibilities: Office Administration: - Manage...


  • Surrey, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...


  • Surrey, Canada Options Community Services Full time

    **We’re Hiring!** **ADMINISTRATIVE ASSISTANT** **Posting Requisition **_22515 _**Program **_WorkBC Employment _ - Services _ **Job Type **_Regular, Full-time _**Location **_Surrey, BC _ **Hours of work **_35 hours per week _**Closing Date **_Open until filled _ Options Community Services is a non-profit registered charity providing social services...


  • Surrey, Canada Sure Cold Refrigerated Storage Full time

    Administrative Assistant Employer: SureCold Refrigerated Storage Employer address: Unit 102, 5355 152 St., Surrey, BC V3S 5A5 Position name: Administrative Assistant Location of work: Unit 102, 5355 152 St., Surrey, BC V3S 5A5 Nature of position: Permanent, full-time (35 hours per week) Wage: $24.65 per hour Vacation: 4% in lieu of paid vacation...


  • Surrey, British Columbia, Canada Excellent Ideas of Kitchens Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Excellent Ideas of Kitchens Ltd. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.Key ResponsibilitiesAdministrative Support: Provide...