Executive Assistant

2 weeks ago


London, Canada Alimentiv Full time

**Job Title**:Executive Assistant

**Salary**: $50,000 - $84,000 CAD

**Location**: Home based

**Reporting to**:CFO

**Department**:Executive/CEO

**Job Summary**:
Administer and Coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CEO, Medical Directors/Scientist, the VP Clinical Operations, the VP Corporate Operations and the Board of Directors, will including document/presentation preparation distribution and maintenance, departmental financial monitoring support, meeting/event planning and coordination, travel, internal and external event calendar management, file management and ongoing client relationship management. May include providing medical clinic support including scheduling patient appointments, follow ups, referral and OHIP billing as required.

**Roles and Responsibilities**:

- Corporate Administrative/Clerical Support_
- Medical Clinic Support_
- Assume medical support responsibilities for CEO/Senior Scientific Director, Medical Directors and/or Clinical Research Scientist's medical clinics, includes scheduling patient appointments, tests, referrals, prescription renewals, ensuring patient charts are updated, preparation and submission of OHIP billings and answer, resolve or redirect patient inquiries.
- Medical and Academic Research Support_
- Board of Directors Support_
- Deliver full range of support services to the Leadership Team and the Board of Directors.
- Preparation, delivery of board information packages, arranging director travel and accommodation, scheduling meeting facilities and/or purchased services (food, AV), documentation, distribution of meeting agendas, reports and minutes.
- Maintenance of all governance related documents (letters of Patent, bylaws, policies, minutes) in accordance with regulatory requirements.

**Qualifications**:

- A strong ability to maintain highly sensitive and confidential information.
- Highly refined written and verbal communication skills
- Ability to collaborate with Executives
- Ability to host virtual meetings
- Ability to maintain organization and meetings minutes for multiple committees
- Office 365
- MS Word (standard)
- MS Excel (intermediate/mid-level)
- Previous experience supporting a board, and experience with Canadian Board Governance is considered an asset.

**Working Conditions**:

- Home based.
- Occasional Travel


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