Executive Assistant Ii

2 months ago

London, Canada London Health Sciences Centre Full time

**Posting Period**:
Open: November 30th, 2023

Deadline: December 6th, 2023

Non-Union

**Department Name**:
**Who We Are**:
At London Health Sciences Centre we are the heart of a healthy community. Together we work to shape the future of health. Home to Victoria Hospital, University Hospital and Children’s Hospital, LHSC is one of Canada’s largest acute teaching hospitals that prides itself on collaborating with patients and system partners to deliver excellent care experiences and outcomes, educating the health care providers of tomorrow and advancing new discoveries and innovations that optimize the health and well-being of those we serve. Patients are at the centre of everything we do. Guided by compassion, teamwork, curiosity and accountability, we are a progressive workplace that lives its mission, vision and values while dedicated to providing a safe and healthy work environment that inspires respect for all individuals, collaboration and teamwork.

**Area of assignment: Capital Redevelopment and Environmental Operations**

The Executive Assistant II will be responsible for providing senior administrative support to an Executive who provides strategic leadership, guidance and counsel to Executive level positions. Responsibilities include screening and handling of calls for staff and visitors in the executive’s office, prepare, proofread and edit documents and presentations. In addition, the EAII will coordinate, prepare, distribute materials and provide minute taking for executive meetings and conferences and may prepare materials for Board meetings. This position will liaise with regional, provincial, and national partners on various matters and will require a keen understanding of the mandates/importance of relationships. The EAII will be highly organized to prioritize responsiveness, and discernment and diplomacy to effectively and efficiently maintain an executive’s office, as well as manage assigned projects and research in support of the Executive and possible Board and/or corporate committees. This position will act as a resource to other executive administrative staff.

**What We Offer**:

- Status: Regular Full-Time
- Rate of Pay: $33.64 per hour to $42.05 per hour
- Hours of Work: 37.5 hours per week
- Health and Dental Benefits & Pension Plan (HOOPP)
- Career Development and Training Opportunities
- Employee Wellness Initiatives

**Qualifications**:
**Who You Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks
- Successful completion of two-year Diploma in Medical, Executive or Office Administration or equivalent as acceptable by the Hospital
- Minimum two (2) years of relevant, recent secretarial or office experience at a senior level, preferably in a Health Care setting
- Basic accounting and Human Resources knowledge
- Advanced verbal and written communication skills
- Advanced organization & time management skills
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), Virtual Platforms (Teams, Sharepoint, etc), PeopleSoft, and Internet/Intranet
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Ability to flex daily work schedule to support Board or Committee meetings as required
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated practice and commitment to the principles of patient and family centered care
- Demonstrated practice and commitment to patient and staff safety at LHSC
- Demonstrated practice and commitment to LHSC’s vision, purpose and values
- Demonstrated ability to attend work on a regular basis

**Submission Requirements**:PDF document**: Cover Letter, Resume and Listing of Education, Credentials and Experience**

**Before beginning employment at LHSC, all new hires will be required to**:

- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
- Provide documentation of the Tuberculosis skin testing (two step);
- Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated

As part of the assessment process applicants may be required to complete a written examination or test. Please be advised tha

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