Executive Assistant

2 weeks ago


Sechelt, Canada shíshálh Nation Full time

**The Position**
- If requested, maintain the manager’s schedule by organizing and coordinating the logistics of meetings and ensuring all supporting documentation and agendas are prepared before the scheduled meetings.
- Attend departmental meetings, record all minutes, and facilitate and follow up on issues related to meetings, resolutions, and other activities.
- Review and screen incoming calls from Membership, the public and business organizations and refer to appropriate staff.
- Provide a broad range of communication support for the Manager to ensure that all information is communicated effectively and efficiently throughout the Education departments.
- Research information, compile statistics, gather and compute various data and prepare special and/or one-time reports and summaries.
- Prepare professional and confidential correspondence, memos and documents as requested.
- Coordinate, keep up-to-date and maintain work schedules and calendars.
- Perform all other tasks within the scope of the position.

**Qualifications, Skills and Abilities**
- Post-secondary degree or diploma in Administration or related field.
- Minimum three (3) years of administrative experience supporting a senior executive, preferably within a First Nations environment.
- Knowledge of First Nations Education, trends and current climate.
- Ability to maintain and work with confidential and sensitive information.
- Experience working with Indigenous people, organizations, and communities.
- Respect for, sensitivity towards, knowledge and understanding of shíshálh Nation culture, traditions, programs and service delivery.
- Knowledge of best practices in administration processes.
- Strong project management and prioritization skills. Ability to work in a fast-paced environment.
- Possession of a valid BC driver’s license is an asset.
- Acceptable Criminal Record Check with Vulnerable Sector Search.


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