Office Manager

1 week ago

Fort Saskatchewan, Canada Optima Living Full time

**Let us welcome you to Optima Living.**

Optima Living—founded in 2007—owns and operates innovative seniors’ living communities throughout Alberta and BC, taking an unprecedented approach to senior life. Our unique company culture is one where both residents and team members are family.

Optima Living’s North Star, _Let us welcome you home_, speaks to our underlying principles and the experience seniors discover in our communities. When residents are _home_, they feel safe, respected, and welcome. _Home_ is where one’s voice is heard, their views matter, and they have freedom of choice.

Optima Living’s mission, vision, and values—respect, dignity, teamwork, and doing the right thing—support and build upon our North Star. Optima Living operates over 2,200 beds providing congregate living options for seniors. These options range from subsidized to luxury, Independent to Assisted Living, Long-term Care to Memory Care, and Residential Mental Health.

**Summary**:
As the Office Manager, you are responsible for keeping the site running smoothly and overseeing administrative support. This position reports to the General Manager.

**Do you have the following experience & skills? If Yes, then you’re the one**
- Minimum three (3) years' experience in an Office Manager role
- Completion of Business Administration course is an asset
- Experience in residential care setting is preferred
- Yardi experience is an asset
- Completion of CPR and First Aid is an asset
- Exceptional interpersonal skills with peers, residents, visitors, and operational partners
- Superior organizational skills with the ability to handle multiple tasks and deadlines
- Strong sense of ethics and the ability to handle sensitive information with tact and discretion
- Superior oral and written communication skills, fluently in English
- Demonstrate the ability to prioritize and problem solve
- Strong computer literacy including effective working skills with Microsoft Suite

**Key responsibilities**:
Accounting
- Maintain a system of accounting controls and documentation of accounting policies and procedures
- Process accounts payable and receivable
- Identify discrepancies and follow up with residents on overdue accounts.
- Liaise with accounts payable and receivable regarding payroll, petty cash, rent roll, new residents lease etc.

Office Administration
- Verify hours worked and submit to payroll.
- Prepare and make bank deposits as needed.
- Manage cash resource through reporting deficiencies and monitoring petty cash.
- Troubleshoot hardware and software challenges.
- Receives incoming phone calls and greets residents, team members, and visitors.
- Liaise with Human Resources to process new hires, team member changes, and departures and performance management.
- Assist with onboarding new employees, site tour, introductions, documentation etc.
- Assist with Leasing including tours, answering phone calls regarding Wild Rose, updating CRM platform, putting together info packages, leases etc.
- Support the management team administratively.
- Other duties as assigned to support operational requirements.

**Benefits of working with Optima Living**:

- Truly awesome teammates
- Welcoming and supportive work environment
- All the usual perks:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Paid time off
- On-site parking
- Employee assistance program
- Vision care

**Conditions of Employment**
- Clear Police Information Check
- Clear Vulnerable Sector Check
- COVID-19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government.

IDOP

0SRTIIsqys

  • Post Office Manager

    2 weeks ago

    Fort Saskatchewan, Canada Shoppers Drug Mart Pharmaprix Full time

    Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do. **Why this role is important?** **SUMMARY**: Responsible for organizing and delivering full service retail postal services (courier items, postal boxes, money transfers, call-in...

  • Dental Office Manager and Receptionist

    4 weeks ago

    Fort Saskatchewan, Canada Grace Dental Clinic Full time

    Job Summary: **Duties**: - Greet patients and visitors with a welcoming demeanor - Schedule appointments and manage the dental office calendar efficiently - Handle patient inquiries and provide accurate information regarding services - Maintain electronic medical records and ensure data accuracy - Process insurance claims and verify coverage details -...

  • Office Assistant

    4 days ago

    Fort Saskatchewan, Canada Ross Creek Builders Full time

    Ross Creek Builders is a General Contractor that has been active in the industrial construction field for over 50 years. Currently, we are looking for someone to assist the Office Manager and Project Managers. **Responsibilities**: - Assist officer manager with daily tasks - Answer and direct calls - Data entry - Create invoices - Saving and filing...

  • Office Administrator

    7 days ago

    Fort Saskatchewan, Canada Sarens Canada Inc Full time

    We are a recognized world leader in heavy lifting and engineered transport. With state of the art equipment, value-added engineering and a top-tier team of professionals, Sarens offers our customers creative solutions to today's heavy lift and transport challenges. Our success lies in our entrepreneurial spirit: "Nothing too heavy, nothing too high." With...

  • Office Administrator

    2 weeks ago

    Fort Saskatchewan, Canada CASL Surface Technologies Corp. Full time

    CASL Surface Technologies is a corrosion and wear solutions provider with over 25 years of experience, and we are looking to add to our growing team at our Fort Saskatchewan Facility! **Office Administrator (P/T*)** As the Office Administrator, you will be responsible for purchasing, receiving, and other transactions as required. Daily tasks include data...

  • office administrator

    1 month ago

    Fort Saskatchewan, Canada 1838258 Alberta Ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • office administrator

    1 month ago

    Fort Saskatchewan, Canada 1670751 Alberta Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • office administrator

    4 weeks ago

    Fort Saskatchewan, Canada 1670751 Alberta Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...

  • office administrator

    4 weeks ago

    Fort Saskatchewan, Canada 1670751 Alberta Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...

  • Legislative Officer

    3 weeks ago

    Fort Saskatchewan, Canada City of Fort Saskatchewan Full time

    **Job Number**: *** - J1123-0365**Job Type**: *** - Permanent Full time**Employee Group**: *** - Administration**Job Category**: *** - Legislative Services**Open Positions**: *** - 1**Date Posted**: *** - November 23, 2023**Closing Date**: *** - December 8, 2023**Salary**: *** - $73,456.00 -...

  • Records and Information Governance Officer

    2 months ago

    Fort Saskatchewan, Canada PACC-CCAP - Privacy and Access Council of Canada Full time

    Reporting to the Senior Legislative Officer, the Records and Information Governance Officer will oversee the Records Management Program for the City of Fort Saskatchewan; this includes the development and implementation of the City’s Records Management Bylaw and associated procedures, strategies, retention, and disposal schedules. Responsibilities ...

  • Records and Information Governance Officer

    4 weeks ago

    Fort Saskatchewan, Canada PACC-CCAP - Privacy and Access Council of Canada Full time

    Reporting to the Senior Legislative Officer, the Records and Information Governance Officer will oversee the Records Management Program for the City of Fort Saskatchewan; this includes the development and implementation of the City’s Records Management Bylaw and associated procedures, strategies, retention, and disposal schedules. Responsibilities ...

  • Records and Information Governance Officer

    1 week ago

    Fort Saskatchewan, Alberta, Canada PACC-CCAP - Privacy and Access Council of Canada Full time

    Reporting to the Senior Legislative Officer, the Records and Information Governance Officer will oversee the Records Management Program for the City of Fort Saskatchewan; this includes the development and implementation of the City's Records Management Bylaw and associated procedures, strategies, retention, and disposal schedules. Responsibilities ...

  • Office Administrator/ Reception

    4 weeks ago

    Fort Saskatchewan, Canada Connecting Care Full time

    We want you to join our team! **A place you can hang your hat and call home.** We value the power of diversity, inclusion, individuality, dignity, knowledge, and hospitality. Our mission is to build and operate person-directed communities by providing care and hospitality for seniors. **The Opportunity**: **Your output matters to the Community! Your...

  • Medical Office Administrator

    2 weeks ago

    Fort Saskatchewan, Canada Pure Life Healthcare Management Full time

    **About Us**: Medical Clinic at Southpointe is a veteran owned and operated integrated health care clinic in the heart of Fort Saskatchewan. We are comprised of a diversified team of Physicians, Nurse Practitioners, a General Surgeon, a Registered Nurse, a Chiropractor, Massage Therapists, a Behavioural Health Consultant and an amazing administration team....

  • Records and Information Governance Officer

    4 weeks ago

    Fort Saskatchewan, Canada City of Fort Saskatchewan Full time

    Position Summary Reporting to the Senior Legislative Officer, the Records and Information Governance Officer will oversee the Records Management Program for the City of Fort Saskatchewan; this includes the development and implementation of the City’s Records Management Bylaw and associated procedures, strategies, retention, and...

  • Records and Information Governance Officer

    2 months ago

    Fort Saskatchewan, Canada City of Fort Saskatchewan Full time

    **Job Number**: - J0224-1738**Job Type**: - Permanent Full time**Employee Group**: - Administration**Job Category**: - Legislative Services**Open Positions**: - 1**Date Posted**: - March 8, 2024**Closing Date**: - March 25, 2024**Salary**: - $74,919.00 - $88,159.50/Year**Share** **Facebook** **Twitter** **LinkedIn** **Position...

  • Records and Information Governance Officer

    4 weeks ago

    Fort Saskatchewan, Canada City of Fort Saskatchewan Full time

    **Job Number**: - J0524-1352**Job Type**: - Permanent Full time**Employee Group**: - Administration**Job Category**: - Legislative Services**Open Positions**: - 1**Salary**: - $74,919.00 - $88,159.50/Year**Share** **Facebook** **Twitter** **LinkedIn** **Position Summary**: Reporting to the Senior Legislative Officer, the Records and Information...

  • Records and Information Governance Officer

    1 day ago

    Fort Saskatchewan, Canada City of Fort Saskatchewan Full time

    **Job Number**: - J0224-1738**Job Type**: - Permanent Full time**Employee Group**: - Administration**Job Category**: - Legislative Services**Open Positions**: - 1**Date Posted**: - March 8, 2024**Closing Date**: - March 25, 2024**Salary**: - $74,919.00 - $88,159.50/Year**Share** **Facebook** **Twitter** **LinkedIn** **Position...

  • Safety Officer

    3 weeks ago

    Fort Saskatchewan, Canada G&J Construction Group LP Full time

    **Job Overview** We are seeking a highly motivated and experienced Safety Officer to join our team. As a Safety Officer, you will be responsible for ensuring the safety and well-being of all employees, visitors, and contractors on our premises. Your main goal will be to create a safe work environment and promote a culture of safety throughout the...