Program Assistant

2 weeks ago

Edmonton, Canada NAIT Full time

**NOTE**: This posting may be used to fill multiple vacancies, both permanent and temporary.

**NOTE**:The temporary appointment is scheduled to end on or before November 15, 2024.

The Program Assistant is often the first point of contact for prospective and returning students in the program. The Program Assistant responds to inquiries from students including admission requirements, course offerings, pre-requisites, enrolment procedures, tuition and program fees, academic and student service information, and is responsible for specific tasks within these areas.

**Key Responsibilities**:

- Prepare office correspondence and data reports using Microsoft Office Suite, electronic mail system, and/or to program-specific software.
- Assist the program and department in coordinating and completing projects.
- Provide administrative support for standing program and department meetings.
- Manage and maintain program records (electronic and paper)
- Create, review, and revise program materials; prepare reports and documents as requested.
- Support student selection and enrolment management strategies using Campus Solutions
- Assist with annual tasks for compliance requirements for program accreditation.
- Plan and organize school, department, and program-specific events.
- Maintain office equipment (printers and photocopier)
- Program responsibilities as assigned.
- General office and front desk duties

**Skills & Abilities**:

- Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base through continuous learning and attend training sessions and workshops to enhance your skills.
- Adaptability: Be ready to pivot daily and take on new challenges with the team.
- Self-Starter: Demonstrate a proactive attitude and a strong sense of ownership. Initiate projects and identify opportunities for improvement and innovative solutions.
- Tech Enthusiast: Exhibit a passion for technology and a thirst for knowledge. Explore emerging technologies, experiment with new tools, and share your insights with the team.
- Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our programs, fostering positive relationships with staff, students and, and stakeholders.
- Strong Organizational Skills: Exhibit effective time management, prioritization, attention to detail, and organizational skills. Advanced Microsoft Office Suite product knowledge is required.
- Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges.

**Qualifications**:

- Certificate or Diploma in Business, Office Administration or other related discipline.
- Experience in an administrative role
- Experience with PeopleSoft would be an asset.
- An equivalent combination of education and experience may be considered.

**Remuneration**:$43,602.78- $56,296.24 annually, plus a comprehensive benefits package. (Classification - Administrative Support IV)
- This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations

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