Coordinator-administration

1 week ago

Victoria, Canada Lifetime Networks Full time

**Lifetime Networks **is a not for profit society that offers support to people with developmental disabilities, Fetal Alcohol Syndrome and disabilities under the Autism Spectrum. We see a future where people with disabilities live safely in their communities, where they can fulfill their potential and enjoy lifelong friendships and support.

**Job Summary**

The Administrative Coordinator is the first voice and face for people contacting Lifetime Networks and must have excellent customer service skills. The Administrative Coordinator performs multifaceted office, financial and fund development tasks. Tasks are dispersed between the two Administrative Coordinators. This position supports the Executive Director and Directors and reports directly to the Executive Finance Director.

**Hours and Compensation**:

- Monday & Friday (front desk), and two other weekdays of your choosing.
- 30hrs/week
- Benefit eligibility after a successful 4-month probationary period.
- $27.12/hour

**Responsibilities Include**:
**Office**
- Assisting with all aspects of administrative coordination, directory coordination, logistics, equipment inventory and storage.
- Coordinating maintenance for office technology such as phones and printer.
- Supervising the custodial staff by performing duties such as assigning work, providing feedback on performance, and conducting performance evaluations.
- Scheduling mid-week custodial staff shifts and approving hours in virtual payroll system.
- Editing the Lifetime Networks website using WordPress.
- Preparing business correspondence.
- File management and maintenance.
- Creating posters, flyers, and other images or media as needed for advertising, events, and program schedules using Canva or Adobe InDesign.
- Coordinating and sending quarterly newsletters.
- Problem solving as issues and situations arise.
- Leading Annual Compliance sessions for employees each quarter.
- Participation on internal committees.
- Maintain photographs electronically. Archive annually.
- Maintain database: intake of new participants and friends of Lifetime Networks, and recording required documentation.
- Niche Groups: Advertise and register participants.
- Attending monthly Coordinators meeting with Executive Director.
- Record Attendance at Lifetime Networks Events, Holiday Breakfast Summer Picnic
- Day-to-day duties and other tasks as required.

**Financial**
- Overseeing petty cash for the office.
- Creating invoices for program clients.
- Supporting the Clothes Drop program, including but not limited to finding new locations for bins, creating invoices and receiving payments.
- Issuing receipts, including charitable receipts.
- Processing credit card payments using Square platform.
- Preparing and completing bank deposits.
- Managing monthly financial reports.
- Other duties as assigned by the Executive Finance Director.

**Fund Development**
- Plan, market and coordinate events and fundraisers, leading to donor solicitation
- Recruit, organize and manage volunteers for fundraising events
- Manage and update donor and event database
- Develop strategies to encourage new and increased contributions
- Identify and build relationships with prospective donors
- Attending meetings as assigned
- Assist during fundraising events, issue thank you letters and charitable receipts.

**Qualifications**:

- Double Vaccinated against COVID-19.
- Diploma in Office Administration or related plus three years’ experience in an office setting
- Proven working knowledge of Microsoft Office, Word Press and desktop publishing
- Basic bookkeeping skills

**Characteristics**:

- Strong work ethic
- Productivity
- Professionalism
- Problem solving and critical thinking skills
- Technical skills
- Communication skills
- Strong organizational skills
- Customer focus
- Teamwork and collaboration skills
- **LIFETIME NETWORKS IS AN INCLUSIVE AND DIVERSE EMPLOYER We look forward to hearing from you.**_

**Job Types**: Full-time, Permanent

**Salary**: From $27.12 per hour

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V8T 4E1: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: One location

Application deadline: 2023-06-30
Expected start date: 2023-07-17

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