Administrative Manager

2 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 14 months**

Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department.

The Administrative Manager provides leadership by educating all department members of relevant policies, guidelines and practices related to financial, recruitment, space, and health and safety matters. As the senior administrative staff member in the Department, the Administrative Manager provides continuity as academic leadership changes and oversees all administrative functions of the department in partnership with the Chair. The position is responsible for providing effective administrative support to the Associate Chair(s). In some departments, this role also includes the Undergraduate and Graduate Coordinator and Advisor.

**Responsibilities**:
Academic program delivery support and administrative management:

- Advises Department members of schedules, deadlines, and documents to be submitted to the Chair
- Manages confidential voting processes for selection of members to the Department’s elected committees
- Provides support and assistance to new faculty and sessional instructors as required
- Serves as a resource to departmental committees and provides administrative support as needed to ensure successful operation
- Manages the document submission process for certification, program proposals and surveys
- In consultation with the Chair and Associate Chairs, assists with the development of the teaching schedule and timetable
- Prepares contracts for continuing faculty, temporary staff, sessional instructors and adjuncts
- Prepares agendas for department meetings; follows up on relevant business as required
- Manages department resources and facilities (space, equipment and furnishing purchases and maintenance)
- Oversees administrative, financial and resource support for the undergraduate and graduate programs, as applicable
- Establishes procedures for maintenance of departmental records, course evaluations and student advising
- Serves as a resource within the department for the interpretation of UW policies, Faculty guidelines and department practices and provides leadership in the regular review and updating of departmental administrative policies and procedures
- Serves as Health and Safety Coordinator and Fire Warden: liaise and provide reporting to the Faculty Health and Safety Coordinator and Safety Office as required; participate in annual Joint Health and Safety Inspections process; ensure completion of Health and Safety training by department employees; recruit Fire Wardens within the department; conduct reporting on risks and incidents to the Faculty Health and Safety Coordinator and Safety Office; ensure lab supervisors conduct monthly inspections (if applicable); ensure all necessary safety documentation for travel abroad, field schools, etc., and completed and communicated

Human Resources Management:

- Implements recruitment, evaluation, promotion, and professional development processes for direct reports
- Conducts Annual Staff Performance Review(s)if applicable
- Maintains personnel files, work schedules and vacation records for faculty and staff in accordance with University policies
- Ensures processes are in place for recruitment, evaluation and pay of temporary employees, co-op, casual employees, visitors and, post-doctoral fellows, and graduate students

Financial Planning and Management:

- Works in partnership with the Chair and other kay stakeholders to develop budget priorities and strategies and process improvements
- Ensures funds are available to support the department’s operations and oversee monthly and casual payroll, expense and travel claims
- Monitors appropriate use of department accounts for accuracy and consistency with UW policies
- Completes purchase requisitions or uses the P-card as required for faculty, staff and department purchases
- Provides advice and reviews all department expenses; operation, faculty professional expense; endowment, research expenses and causal payroll prior to Chair’s authorization
- Reconciles department expenditure, including P-card, on a monthly basis
- Liaises with the Office of Research for departmental activities; monitors expenditures and commitments on faculty research grants and projects under the framework of Research Financial Compliance
- Participates with Executive Officer and Faculty Financial Officer in developing best practices in budget management

Faculty appointments, annual review Department/Academic Program Reviews, sabbaticals, and tenure and promotion:

- Manages faculty recruiting procedures in partnership with the Chair and the DACA
- Works with the Chair to organize and prepare a draft of the UARC report
- In consultation with the Chair, develops, distributes, and collects all documents related to the annual facult

  • Administrative Manager

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Manager, Group Administration

    3 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Manager of Finance

    3 months ago

    Waterloo, Canada John Howard Society Ontario Full time

    **Manager of Finance & Administration**: Location: | Posted on: October 2, 2024 **Location**:John Howard Society of Waterloo-Wellington** **Job Type**: Full Time - 35 Hours/Week The Manager of Finance & Administration plays a pivotal role in overseeing financial operations for the John Howard Society of Waterloo-Wellington, a criminal justice agency...

  • Project Management Administrator

    6 months ago

    Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...

  • Administrative Manager

    1 week ago

    Waterloo, Ontario, Canada Disability Solutions Full time

    Job ResponsibilitiesThe successful candidate will be responsible for the following duties:Facilitate documentation preparation, including overrides, payroll forms, MAC forms, employee expense forms, tuition approvals, branch expenses, and branch branding.Prepare and coordinate regular meetings for support staff.Coordinate the Performance Evaluation...

  • Operations Manager

    7 months ago

    Waterloo, Canada SavvyPro Edu Inc Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Education **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate...

  • Property Management Site Administrator

    8 months ago

    Waterloo, Canada Accommod8U Full time

    **Position Overview**: Property Management Site Administrator Do you believe that Resident Satisfaction is paramount in the work that you do? When presented with a challenge, do you find a way? Do you have a track record of starting smart and finishing strong? Are you the kind of person that does what you can to support the team? Are you proud of what you...

  • Administrative Manager and Assistant to The Avpa

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Administrative Manager and Assistant to the AVPA (AMAA) reports to the Associate Vice-President, Academic (AVPA) and provides executive assistant-level support to that role and serves as liaison between the AVPA and senior academic and administrative leaders on campus. The AMAA is also responsible for developing, establishing,...

  • Manager Adminadvantage Administration

    7 months ago

    Waterloo, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Operations Manager

    3 months ago

    Waterloo, Canada Waterloo Vapes Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset **Work setting**: - Urban area **Budgetary responsibility**: - $500,001 - $1,500,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or...

  • Operations Manager

    2 months ago

    Waterloo, Canada Waterloo Vapes Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset - **Work setting**: - Urban area - ** Budgetary responsibility**: - $500,001 - $1,500,000 - ** Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human...

  • Administrative Assistant

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Administrative Assistant provides administrative support for the Department Chair and the Administrative Officer and is the first contact for visitors of the Department. **Responsibilities**: Administrative Support: - Manages the Chair’s Schedule; - Consults and collaborates daily with the Administrative Officer providing...

  • Administrative Officer

    8 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Officer is responsible for the effective management of all aspects of the Department of Recreation and Leisure Studies (RLS) within the framework of the University, Faculty and Department policies. The Administrative Officer reports directly to the Chair and is a resource to the Chair and the Associate Chairs, providing...

  • Administrative Supervisor

    2 months ago

    Waterloo, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Administrative Supervisor to oversee the daily operations of our office in Waterloo, Canada. In this role, you will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and file...

  • Core Administrator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrator is responsible for managing the hiring, onboarding and ongoing employment of all CORE employees including setting or consulting on employee salaries. The Administrator acts as supervisor for the CORE clinical administrative staff and provides support on various levels to all CORE employees including administrative processes. This...

  • Systems Administrator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The University of Waterloo Library is the campus's partner in learning, research and innovation. Its two main locations and three satellite spaces act as interdisciplinary hubs, bringing together the knowledge, expertise and resources needed by our diverse campus community. The University was built for change and the Library...