Administrative Assistant

2 weeks ago

Montréal, Canada Intact Full time

Who needs insurance? Everybody. That keeps us busy. Very busy. At the Intact Lab, we use machine learning, data science, software engineering, AI, agility, UX and design thinking to transform the customer experience for millions of Canadians. Simplifying insurance takes creativity, empathy and hard work. We explore, take risks, make mistakes, and learn all day, every day. Here, innovation is everyone's job. Ready to make your mark?

**About the role**

At Intact Lab, we transform the customer experience of millions of Canadians with machine learning, data science, software engineering, AI, agility, user experience and creative design.

Simplifying insurance requires empathy, creativity and determination. We explore, we take risks, we make mistakes, and we learn, all the time.

With us, innovation is everyone's business. Ready to leave your mark?

**About the position**

We are looking for a Bilingual Administrative Assistant, Intact Lab for our growing team

You are an extremely organized person, autonomous, quick to execute, resourceful, able to work in a team while respecting deadlines. You like to laugh, don't take yourself too seriously and have an interest in the digital world

This is a full-time **temporary position for 12-months** based in Montreal, QC. We operate in a hybrid model, meaning you’ll be in the office a minimum of four days per week and have flexibility to work remotely (if you choose) for the remainder of the week.
- Director support agenda: meeting booking, calendar maintenance, availability requests on behalf of the Directors
- Management of expense reports, purchases etc. on behalf of the Directors
- On-site support for all major events in Montreal office.
- Responsible for the storage and restocking of inventory for the Intact Lab.
- Responsible for in-person team meeting planning in Montreal when requested.
- Office setup and IT for workspaces in Montreal office.
- Provide support to leadership in planning team meetings or celebrations.
- Ensure an unparalleled welcome for visitors to the Intact Lab.
- Support initiatives that enrich the culture of the Lab, which stimulate engagement and make us a destination for talent.
- Integral part of the Lab's Employee Experience team and work in collaboration with other team members (Advisors, Lab Experience and Coordinators).
- Be the replacement for the other administrative assistant of the Lab during holidays or absences.

What you bring to the table:

- Minimum two years of Administrative Assistant experience working in a large organization
- Advanced level of knowledge of the Office suite and calendar management
- ** Excellent communication skills and fluency in English and French is a must**
- Strong organizational and time management skills
- Ability to handle multiple tasks at once
- Great sense of initiative
- Knowledge of the insurance industry is an asset

**What we offer**

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

- Inspiring leaders and colleagues who will lift you up and help you grow
- Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
- A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
- Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
- A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

**We are an equal opportunity employer**

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

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