Administrative Assistant

4 months ago

Calgary, Canada The Mustard Seed Society Full time

Do you have experience in administration, and has strong communication skills and attention to details? Do you want to be part of a team that is committed to developing hope, and nurturing the lives of our community members? The Mustard Seed is seeking an **Administrative Assistant.**

The Mustard Seed strives to provide competent leadership throughout the organization. The Administrative Assistant reports to the Sr. Director, Facilities and provides a high level of confidential administrative support for the office of the Chief Financial & Administrative Officer. This is a critical role that supports efficient leadership through effective communication and collaboration with multiple internal and external stakeholders, and all functional service and program areas for The Mustard Seed. The Administrative Assistant will be highly organized, proactive, adaptable, and able to prioritize tasks while working independently as well as motivate others and keep them on task in a positive and encouraging manner.

**Employment Type**: Full Time
**Schedule**: Monday to Friday, 8:00AM to 4:00PM
**Reporting to**: Senior Director of Facilities
**City**: Calgary
**Number of Positions to Fi**ll: 1

**DUTIES AND RESPONSIBILITIES**:

- Assist with departmental initiatives and provide administrative support.
- Anticipate and address potential challenges, ensuring smooth operations and effective problem resolution.
- Proactively support day-to-day administrative tasks, including booking systems, building access, service requests, office supplies, mail, and couriers.
- Coordinate maintenance and repairs for office facilities and equipment.
- Utilize strong organizational skills to maintain accurate records, databases, spreadsheets, and document filing systems ensuring easy retrieval and confidentiality.
- Collaborate with team members on special projects, providing administrative assistance.
- Track project timelines, deliverables, and milestones.
- Take the initiative in supporting financial tasks including budget tracking, investigation and explanation of variances, invoice processing, and processing of credit card transactions.
- Assist in tracking regulatory, contractual, registrations, and permitting obligations.
- Collaborate with multiple internal and external stakeholders.
- Schedule meetings, prepare agendas, take minutes, maintain action items and distribute correspondence as required.
- Assist in the submission and tracking of regulatory obligations.
- Exhibit flexibility in a fast-paced environment, multitasking efficiently while maintaining attention to detail.
- Other duties and tasks as assigned.

**MINIMUM QUALIFICATIONS AND SKILLS**
- Diploma in Administration or relevant experience.
- Minimum of two years of progressive experience in administration.
- Possess intermediate knowledge of finance (budget preparation, forecasting & analysis).
- Demonstrate superior oral and written communication skills with the ability to compose effective business correspondence in an efficient manner.
- Detail-oriented, organized, have excellent time management and planning skills, and be dedicated to consistently producing quality work.
- Strong interpersonal skills and be able to interface effectively with all levels in the organization to ensure a superior level of support with a strong focus on client satisfaction.
- Highly professional team player with the ability to work independently.
- Ability to multi-task and be flexible in a fast-paced environment.
- Ability to work occasional long hours and some weekends in support of events, or projects.

**WORKING CONDITIONS**
- Office Setting, extended computer use, sitting, reaching, standing, mínimal lifting, walking
- Mental effort: moderate, periods of high-volume workload
- Fast paced and demanding work environment

***ADDITIONAL REQUIREMENTS**
- An Employment Background Check is required for all positions at The Mustard Seed
- As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
- Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

***COMPENSATION & BENEFITS**
- The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and wellness days.

**NOTE**
- Your privacy is important to us. The information we collect is used solely for consideration for employment.
- Please visit our Careers page to see more job opportunities.

  • Administrative Assistant

    7 months ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. ACCOUNTABILITIES Finished Goods Accounting - Accurate data entry of domestic sales into...

  • Administrative Assistant

    4 months ago

    Calgary, Canada Iyanli Full time

    We are looking for a detail-oriented Administrative Assistant to provide clerical support to the office. The Administrative Assistant will manage schedules, handle correspondence, and assist with daily office operations. **Responsibilities**: - Organize files and maintain office supplies. - Schedule meetings and appointments. - Assist with data entry and...

  • Administrative Assistant

    4 months ago

    Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...

  • Administrative Assistant

    4 months ago

    Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...

  • Administrative Assistant

    7 months ago

    Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...

  • Administrative Assistant

    7 months ago

    Calgary, Canada Pomeroy Lodging LP Full time

    **We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....

  • Administrative Assistant

    3 days ago

    Calgary, Canada CDI College Full time

    **Position Job Title: Administrative Assistant** **Location: Calgary, BC** **Reports To: Campus Director** ** Salaried** **Work Type: On-site** **Salary Range: $38- $45/annually** *** **About Us** For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the...

  • Administrative Assistant

    2 months ago

    Calgary, Canada Samaritan's Purse Canada Full time

    Administrative Assistant Calgary, AB Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada Graduate Students' Association at the University of Calgary Full time

    **Job Summary** The Administrative Assistant provides the front-line customer service guidance and support to the members of the Graduate Students’ Association (GSA), offers administrative support to the GSA Staff and Board of Directors, and performs data entry and records management duties, administrative and logístical tasks, and special projects as...

  • Administrative Assistant

    1 month ago

    Calgary, Canada Lifemark Health Group Full time

    Administrative Assistant: Permanent Part-Time Location: 2225 MacLeod Trail S., Calgary, AB The Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving...

  • Administrative Assistant

    7 months ago

    Calgary, Canada Bath Fitter Full time

    The Administrative Assistant/Inside Sales Representative is responsible for securing sales appointments through accurate and professional representation of our brand and its products according to BATH FITTER procedures and to the customer's satisfaction. **Responsibilities**: - The ISR/ Administration Assistant will follow up with all inbound leads that...

  • Administrative Assistant

    2 months ago

    Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and...

  • Administrative Assistant

    3 months ago

    Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than...

  • Administrative Assistant

    7 months ago

    Calgary, Canada Jennine Kelly HR Consulting Full time

    Our client, **Western Canadian Spill Services Ltd. (WCSS)** is actively looking for an **Administrative Assistant** to join their team. This organization embodies the energy industry's commitment to spill preparedness and environmental protection. WCSS is an environmentally conscious not-for-profit oil spill cooperative owned by western Canada’s energy...

  • Administrative Assistant

    9 months ago

    Calgary, Canada Alcedio Capital Full time

    **Overview** Alcedio Capital Inc. and its subsidiaries (“Alcedio”) is seeking an Administrative Assistant to provide administrative support to our team of investment bankers and accountants, as well as assist in day-to-day operations of our office. Alcedio is a capital group with three main divisions: Capital Markets, Asset Allocation (Private Equity,...

  • Administrative Assistant

    7 months ago

    Calgary, Canada Dynamic Risk Full time

    **The Role**: The Administrative Assistant is a key contributor to a work environment that enhances our clients’ and Team Members’ experience. The role requires a friendly, flexible, and experienced administrator with an interest in working in a fast-paced, dynamic environment. Being self-disciplined, self-motivated, and accountable to promptly respond...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada Venters Recruits Full time

    Our client, a dynamic and growing Mechanical Contractor, has an immediate opening for an administrative assistant. You will be tasked with providing administrative support to our Operations and Management Teams. **Responsibilities** Operate a multi-line VoIP telephone system Manage calendars, schedule meetings, and ensure team members are kept on...

  • Administrative Assistant

    3 days ago

    Calgary, Canada Roster Staffing Full time

    **Administrative Assistant for Nonprofit Organizations** We are seeking an energetic and versatile Administrative Assistant to support multiple nonprofit organizations. This role is ideal for a proactive individual who thrives in a dynamic environment and is not afraid to go the extra mile.About the RoleAs our Administrative Assistant, you will be the...

  • Administrative Assistant

    7 months ago

    Calgary, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2400969 Raymond James Independent Financial Services is seeking a qualified Administrative Assistant to work in our Calgary branch. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to...

  • Administrative Assistant

    3 weeks ago

    Calgary, Canada Ace Athletic Centre Full time

    **DESCRIPTION** Ace is looking for an organized, professional problem solver to join our team as an Administrative Assistant. As an Administrative Assistant, you will be required to complete data entry, program maintenance, assist in event planning, and other administrative tasks that are identified. **ROLE AND RESPONSIBILITY** - Manage and maintain an...