Administrative Officer, PLC Services

6 months ago

Guelph, Canada Upper Grand District School Board Full time

**CAREER OPPORTUNITY: ADMINISTRATIVE OFFICER, PLC SERVICES**

**ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)**

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

**THE OPPORTUNITY**

The UGDSB is seeking a dynamic individual to join our People, Leadership & Culture (PLC) team in the capacity of **Administrative Officer, PLC Services**. Reporting to the PLC Services Manager, the Administrative Officer, PLC Services supports multiple areas of the PLC administrative function including benefits administration, pension administration, employee attendance management, and other PLC related projects.

This is a **12 month** **temporary, full-time** position commencing upon hire, with potential for extension beyond the initial period.

**Location**:
Guelph Board Office (500 Victoria Road N., Guelph, ON)

**Salary Range**:
$66,800 - $80,100 (per annum, 35 hours per week)

**Board Information**:
1.0 FTE; 12 months; temporary, full-time; Administrative Employees

**Responsibilities**:

- PLC Services Administration
- Ensures the consistency and accuracy of employee absence data through cross-referencing and reconciliation.
- Partners with the Payroll and PLC teams to provide support for daily attendance and earnings transfers for all employee groups.
- Maintains accurate employee absence and replacement database used by the Board for reporting requirements (referencing daily attendance, generating daily absence reports, cross-referencing data between two software systems and reconciling reports to ensure data integrity).
- Using Excel and/or various PLC systems, prepares and maintains accurate and detailed reports (e.g., employee absences, absence reasons, inclement weather).
- Provides technical support as a back-up system operator for the Board’s replacement callout SmartFind system.
- Benefits Administration
- Professionally communicates with benefits providers as required to ensure employee records are accurately maintained and assists with resolving administrative issues.
- Manages Long Term Disability benefit premium deductions, including calculations as a result of employee salary changes.
- Reconciles, prepares, and submits all reports and/or remittances within the required deadlines.
- Ensures timely and accurate entry and maintenance of the HRIS data which includes reporting new employees, changes, and terminations to the benefits providers.
- Supports the PLC team with employee inquiries relating to the benefits plan.
- Provides support for contract renewals and negotiations.
- Pension Administration
- Provides support and back-up assistance/coverage to the Administrative Officer, Pensions with the administration of the defined benefit pension plans for OMERS and Teachers Pension Plans.
- Acts as a secondary liaison to assist employees with any pension related inquiries.
- Assists with the timely processing of employee enrollments, changes, leaves, retirements, and terminations.
- Other Duties
- Performs other duties as assigned to grow and develop as an PLC professional

**Experience and Qualifications**:

- Post-secondary degree or diploma in Human Resources, Business Administration, Benefits Administration, or a related discipline.
- Attained, or actively working towards Certified Human Resources Professional (CHRP) designation.
- Minimum of three (3) years human resources administrative experience in a fast-paced environment.
- Knowledge of group benefits and pension administration (e.g., LTD, premium deductions, processing of leave periods, defined benefit pension plans).
- Strong organizational, problem solving, and analytical skills with an intermediate knowledge of Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), HRIS, Attendance Management Software (SDS and SmartFind), Google-based products and SharePoint.
- Previous experience in public sector and/or unionized environments considered to be an asset.
- Ability to work independently in an organized manner, and collaboratively in a team-based environment.
- Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff, external contacts, and general public.
- Well-organized, enthusiastic, professional and a positive team member.

**AP

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