Administrative Assistant
3 months ago
**Administrative Assistant - Water Sector**
Internal / External
Full-time/ Permanent
Application Instructions: Interviews will be held over ZOOM.
Closing Date: Open until filled
Location: Ottawa (hybrid) is preferred, open to other locations if a suitable applicant is found.
Salary Range: Commensurate with experience and education. AFN also offers generous time off (3 weeks of paid vacation per year to start, paid time off for December-January holidays, 3 weeks of paid sick leave per year, 9 days of special leave per year), a pension and benefit plan, annual amounts towards physical fitness and professional development, and maternity & parental leave top up.
Qualified persons of First Nations Ancestry will be given preference in accordance with s.16(1) of _the Canadian Human Rights Act_
**The AFN is dedicated to an inclusive selection process and work environment. If you require accommodation, please advise the Human Resources representative when you are invited to meet regarding this employment opportunity.**
**Who We Are**
The Assembly of First Nations (AFN) is an advocacy organization, taking direction and fulfilling mandates as directed by First Nations in-Assembly through resolutions. As a national advocacy organization for First Nations, the AFN seeks to advance First Nations Inherent and Treaty Rights through the development policy, public education and where applicable, the co-development of legislation to build First Nations capacity.
The AFN was created out of a desire among First Nations leadership for a strong and effective collective advocacy organization. From this, values such as respect for human rights, diversity, justice, and the sovereignty of each rights-holding First Nation guide the work of the organization.
**The Role**
The Assembly of First Nations Water Sector is seeking a skilled individual responsible for providing administrative support to the Sector.
Reporting to the Director, Water the Administrative Assistant has the following key responsibilities:
- Coordinate and prioritize commitments ensuring effective time management and avoiding conflicts.
- Prepare and distribute meeting materials, agendas, record of discussions, minutes, summaries, and other documentation, and assist in follow-up activities as required.
- Draft and prepare professional business communications, including memos, reports, presentations, and other documents.
- Organize and maintain files, records, and documents, ensuring easy retrieval and confidentiality.
- Build and maintain effective working relationships with internal and external parties, including executives, colleagues, clients and partners.
- Coordinate meetings, events, and conferences, manage logistics and necessary arrangements.
- Liaise with other internal sectors and branches to facilitate seamless communication and collaboration.
- Arrange travel itineraries, including flights, accommodations and ground transportation and process travel and expense reports, ensuring accuracy and compliance with company policies.
- Monitor and track expenses, reconciling discrepancies, and provide regular reports.
- Collaborate with cross-functional teams to provide administrative support to meet project deadlines.
- Other duties as assigned by the Director, Water.
**Qualifications**
- Secondary school certificate or equivalent, certificate in administrative studies or equivalent combination of education and 2+ years of relevant experience.
- Intermediate to advanced level of computer literacy skills particularly in word processing, spreadsheets, presentation software, and research engines & tools.
- Demonstrated effective written communication skills, including creating, composing, formatting, and editing a variety of written materials.
- Intermediate interpersonal communication skills and the ability to work effectively on a team and with a wide range of individuals in the AFN, First Nations partners and other external stakeholder.
- Demonstrated organizational and coordinating skills.
- Demonstrated sound judgement, tact, initiative, flexibility, and the ability to work independently & expeditiously, including working under tight timeframes and competing priorities
- English is the working language although the ability to communicate effectively in French or an Indigenous language is an asset.
AFN may cancel, postpone, or revise employment opportunities at any time.
**Adjoint(e)s administratifs(ves)**
Affichage interne (doit déjà travailler pour l’APN)
Temps plein / Permanent
Date de clôture: ouvert jusqu'à ce que le poste soit comblé
Échelle salariale: En fonction de l'expérience et de la formation. L'APN offre des salaires compétitifs, des congés généreux (3 semaines de vacances payées par an pour commencer, des congés payés pour les Fêtes de fin d’année, 3 semaines de congés de maladie payés par an, 9 jours de congés spéciaux par an), un régime de retraite et d'avantages sociaux, des montants annuels pour le conditi
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