Executive Assistant to CEO

2 weeks ago


Montréal, Canada ELNA Medical Full time

**JOB SUMMARY**

The position of Executive Assistant consists typically in performing general office duties, handling clerical tasks and prioritizing correspondence, allowing the President to focus on decision-making and higher-level responsibilities. The Executive Assistant also serves as links between the President and the rest of the staff.

**ESSENTIAL DUTIES AND RESPONSIBILITIES** include the following. Other duties and responsibilities may be added at the President’s discretion.
- Manages and coordinates the President’s calendar, including the scheduling of meetings, preparation time for meetings, and navigating conflicting schedules.
- Coordinates the travel arrangements for the President.
- Maintains effective working relationships with other departments.
- Maintaining comprehensive and accurate corporate records, documents and reports
- Handles information with an extremely high degree of sensitivity and confidentiality.
- Coordinates/plans meetings and other minor events including the scheduling of room/venue, catering etc.
- Provides briefings to the President before appointments or meetings with appropriate background information.
- Liaise with Operations, Client Services, Finance, Human Resources, and IT teams, as required
- Performs general office duties including; mail, supplies orders and inventory, equipment maintenance, subscription and membership renewals.

**SUPERVISORY RESPONSIBILITIES**

N/A

**EDUCATION**

Secondary Education - College Diploma

**QUALIFICATIONS**
- Ability to prioritize and meet deadlines, understand business needs and priorities.
- Consistently deliver high caliber, accurate work.
- Demonstrate sound judgment and maturity in handling confidential information and situations.
- Ability to multi-task, while remaining organized.
- Ability to prioritize on an as need basis is essential.
- Ability to conduct research, compile data, and prepare papers for consideration and presentation by the President.
- Exceptional attention to detail and dates.
- Demonstrated excellent interpersonal skills.
- Able to work in a fast-paced environment that requires the ability to accommodate changes into the routine.
- Strong organizational skills and ability to multitask
- Problem-solving and decision-making skills
- Ability to act as gatekeeper and escalate relevant information to the President as needed
- Able to work with minimum supervision.
- Advanced skills in MS Word, Excel and PowerPoint, Office 365

**COMPETENCIES**
- ** Dependability** — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
- ** Attention to Detail** — Job requires being careful about detail and thorough in completing work tasks.
- ** Integrity **— Job requires being honest and ethical.
- ** Self-Control** — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
- ** Cooperation** — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- ** Concern of Others** — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job.

**EXPERIENCE**
- Minimum 5 years' experience in an Executive Assistant role.
- Experience working in a corporate environment, with senior executives

**LANGUAGE SKILLS**

The Executive Assistant must have a high level of written and verbal communication skills in both English and French.

FT5OKmOiLP



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