Executive Assistant to CEO

2 months ago

Montréal, Canada Nebula AI Inc. Full time

**Company Profile**:
Nebula AI Inc. located in the heart of Montreal is a fast-growing blockchain and AI company. We make AI computing fast and cost-effective. We make customers’ valuable data and models are their own. We are challengers who have a proven track record of making great things happen. We achieve innovative accomplishments by inspiring ourselves and assisting our partners to do what others cannot do.

Our team is dedicated to building a decentralized AI blockchain ecosystem - challenging the old market order built by oligarchies and optimizing resource integration.

This role is responsible for providing administrative support to the CEO through a variety of tasks related to scheduling, research, communication and organization. Your duties will be completed accurately, delivered with high quality and in a timely and professional manner.

**Key Responsibilities**:

- Manage the CEO's calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, take minutes, and create summary reports.
- Organize and maintain files and records, both physical and digital.
- Coordinate travel arrangements and itineraries for the CEO.
- Prepare presentations, reports, and other documents as required.
- Communicate with internal and external stakeholders on behalf of the CEO.
- Assist in the planning and execution of company events and meetings.

Perform any other tasks as assigned by the CEO to support the efficient operation of the company.

**Qualifications**:

- Bachelor's degree in Business Administration or a related field.
- A minimum of 3-5 years of experience as an Executive Assistant, Administrative Assistant, or a similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills, attention to detail, and the ability to multitask.
- Ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to work independently with mínimal supervision.

**Salary**: $50,000.00-$60,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Montréal, QC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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