Executive Assistant to CEO

2 months ago


Montréal, Canada Nebula AI Inc. Full time

**Company Profile**:
Nebula AI Inc. located in the heart of Montreal is a fast-growing blockchain and AI company. We make AI computing fast and cost-effective. We make customers’ valuable data and models are their own. We are challengers who have a proven track record of making great things happen. We achieve innovative accomplishments by inspiring ourselves and assisting our partners to do what others cannot do.

Our team is dedicated to building a decentralized AI blockchain ecosystem - challenging the old market order built by oligarchies and optimizing resource integration.

This role is responsible for providing administrative support to the CEO through a variety of tasks related to scheduling, research, communication and organization. Your duties will be completed accurately, delivered with high quality and in a timely and professional manner.

**Key Responsibilities**:

- Manage the CEO's calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, take minutes, and create summary reports.
- Organize and maintain files and records, both physical and digital.
- Coordinate travel arrangements and itineraries for the CEO.
- Prepare presentations, reports, and other documents as required.
- Communicate with internal and external stakeholders on behalf of the CEO.
- Assist in the planning and execution of company events and meetings.

Perform any other tasks as assigned by the CEO to support the efficient operation of the company.

**Qualifications**:

- Bachelor's degree in Business Administration or a related field.
- A minimum of 3-5 years of experience as an Executive Assistant, Administrative Assistant, or a similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills, attention to detail, and the ability to multitask.
- Ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to work independently with mínimal supervision.

**Salary**: $50,000.00-$60,000.00 per year

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Montréal, QC: reliably commute or plan to relocate before starting work (required)

Work Location: In person



  • Montréal, Canada Foodtastic Full time

    **About the Company** Founded in 2016, Foodtastic is already one of the largest restaurant companies in Canada. In the last four years, we have increased system sales from less than $50mm to over $700mm. Our current portfolio of 22 brands includes Milestones Grill & Bar, Second Cup Café, Pita Pit, La Belle et La Boeuf and Rôtisseries Benny. **Summary of...


  • Montréal, Canada Evolving Web Full time

    **English to follow** Sous la responsabilité directe du directeur général, l'assistant(e) exécutif(ve) fournira un soutien administratif et un appui aux projets. Votre mission ? Permettre à notre directeur général et, par extension, à notre équipe de direction de donner le meilleur d'eux-mêmes. En tant qu'assistant(e) de direction de notre CEO,...


  • Montréal, Canada Reitmans (Canada) LtéeLtd Full time

    Description de l'entreprise **Who we are**: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to...


  • Montréal, Canada Reitmans (Canada) LtéeLtd Full time

    Description de l'entreprise **Who we are**: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to...


  • Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to the CEO, as well as managing accounts receivables. **Responsibilities**: - Assist the CEO with various administrative tasks, including scheduling meetings, managing...


  • Montréal, Canada McCall MacBain Scholarships at McGill Full time

    **La version française suit.** The McCall MacBain Scholarships at McGill is seeking a highly driven professional to join the team as **Executive Assistant to the CEO**. The McCall MacBain Scholarships at McGill are Canada’s first comprehensive, leadership-driven scholarships for master’s and professional degree studies. In 2019, the McCall MacBain...


  • Montréal, Canada Agence Ometz Full time

    **SOMMAIRE DU POSTE** L’adjointe/adjoint à la direction fournit un soutien administratif de niveau exécutif à la Chef de direction et supervise le personnel de soutien administratif. **RESPONSABILITÉS** - Fournir un soutien administratif et clérical direct à la Chef de direction et à l’équipe de direction, selon les besoins. - Gérer, maintenir,...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord Gear Njord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization. Description We are looking for a highly organized and...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord Gear Njord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization. Description We are looking for a highly organized and...

  • CEO, Assistant

    4 weeks ago


    Montréal, QC, Canada Groupe Touchette inc. Full time

    Published: December 18, 2023 Type: Full time Assigned responsibilities Accompanies and facilitates the CEO’s ability to effectively lead the organization, including assisting with special projects. Anticipates CEO’s needs in advance of meetings, conferences, etc. Designing and producing complex documents, reports, presentations, and preparing...

  • Executive Assistant

    3 weeks ago


    Montréal, Canada Cobalt Search Full time

    **Are you seeking a new opportunity where you can have a significant impact in a fast-paced high growth organisation?** **Are you motivated by enhancing your executive’s ability to succeed and drive the business forward?** Our client, an emerging innovator in the field of payment solutions, is seeking a highly skilled Executive Assistant to provide a...

  • Executive Assistant

    3 weeks ago


    Montréal, Canada Float4 Full time

    **Advantages**: - Hybrid remote, possibility of working from home 2 days/week - Flexible hours - Great team atmosphere - Attractive benefits package **General Responsibilities**: **Executive Assistant** - Daily management of CEO’s agenda and related logistics (plan, organize, coordinate and handle meeting set-up and logistics, travels logistics, etc.) -...


  • Montréal, Canada Njord Gear Co. Full time

    About Njord GearNjord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization.DescriptionWe are looking for a highly organized and versatile...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord GearNjord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization.DescriptionWe are looking for a highly organized and versatile...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord GearNjord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization.DescriptionWe are looking for a highly organized and versatile...

  • Executive assistant

    3 weeks ago


    Montréal, QC, Canada Port of Montreal Full time

    H3C 3R5 Expires on: 02 June 2024 The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative...

  • Executive Assistant

    1 month ago


    Montréal, Canada Nuovo Photography Full time

    At Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Miami, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord Gear Njord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization. Description We are looking for a highly organized and...


  • Montréal, QC, Canada Njord Gear Co. Full time

    About Njord Gear Njord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization. Description We are looking for a highly organized and...


  • Montréal, Canada Advally Full time

    While this is not a sales role, you will still need to be comfortable communicating with potential new and existing clients. You need to be comfortable and effortlessly juggle multiple tasks flawlessly. Willing to learn ad tech terminology and concepts. - Possess the ability to work independently and in a team - Prepare sales presentations via Google docs -...