Executive Personal Assistant

1 month ago

Montréal, Canada LCI Education Full time

LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year.
LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more. LCI Education harmonizes its programs from one country to the next, promoting greater flexibility and life-ready learning experiences, better control over the quality of its services, and deeper respect for the various cultures with which it works. LCI Education has been named one of Canada’s Best Managed Companies.
The primary duties of the incumbent will be to look after the professional and personal needs of the President. She will be responsible for organizing and reconciling the various professional and family aspects of the President and, if necessary, the Executive Committee. This may include coordinating family activities, managing appointments, and helping with the management of personal and professional affairs.

RESPONSIBILITIES

**Professional Activities**:

- Scheduling Management: Organize and manage the executive's calendar, plan meetings, appointments and business trips while optimizing your schedule;
- Document Preparation: Write, review, and format documents such as reports, presentations, memos, and other business documents. Ensure the confidentiality of sensitive information;
- Event Organization: Coordinate and organize internal and external events, including meetings, seminars, and business lunches;
- Travel Management: Organize business travel, including booking flights, accommodation, and transportation, ensuring executive efficiency and comfort;
- Expense Management: Track and manage business expenses, prepare expense reports as needed, and ensure compliance with company policies.

**Personal Activities**:

- Schedule management:

- Organize travel according to the personal calendar provided, schedule medical appointments, school appointments, and other personal appointments while optimizing the schedule with the constraints of the professional agenda;
- Organize childcare and supervised travel activities (taxi or other) for the president's family members and have reliable resources (daycare, tutoring, school trips).
- Management of Family Needs:

- Organize and supervise the organization of personal activities or events.
- Communication:

- Be a resource.

REQUIRED QUALIFICATIONS

Hold a Diploma of Vocational Studies (DVS) with an appropriate option or a
Secondary School Diploma (SSD) or a diploma or attestation of studies whose equivalence is
recognized by the competent authority.

PERSONAL AND PROFESSIONAL SKILLS
- Previous experience as a personal administrative or executive assistant;
- A minimum of 5 years of experience is required;
- Excellent written and verbal communication skills;
- Mastery of computer tools;
- Ability to multi-task with great attention to detail;
- Discretion and respect for confidentiality;
- Demonstrate a high level of rigour;
- Be patient and diplomatic;
- Be creative and able to propose solutions;
- Available on a schedule that can be variable, sometimes on weekends depending on the calendar of activities.

**BENEFITS**:

- International company established for more than 60 years;
- Constantly growing network;
- Permanent, full-time position;
- Competitive salary;
- Continuing Education Program;
- Workplace child care;
- Group insurance, including EAP and telemedicine;
- Retirement Savings Plan;
- Health and Wellness Program;
- Allocation transport;
- Business located in downtown Montreal, ideal by public transit.

LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, native people, visible minorities and ethnic minorities. If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.

  • Executive / Personal Assistant

    3 days ago

    Montréal, Canada Compulsion Games Full time

    **Job Description: Executive / Personal Assistant** **Department: Operations** **Reporting to: CEO | Head of Studio** **The Studio** Compulsion Games is a first-party game studio and subsidiary of Microsoft’s Xbox Game Studios, located in Montreal, Canada. Founded by industry veterans, we have a human-first culture where we trust and respect each...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada 35Pharma Inc. Full time

    **35Phama** is a biopharmaceutical company that designs and develops innovative therapeutics for life threatening lung diseases and musculoskeletal disorders. We believe in connecting rigorous science with our innate sense of urgency to rapidly generate breakthrough therapies for patients in need to better quality of life. Our highly qualified team of drug...

  • Personal Assistant

    1 month ago

    Montréal, Canada Ronor Full time

    Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. - Is a spokesperson for the client on all matters. - Provides administrative support. - Makes administrative decisions and takes action in the client’s...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada TC Transcontinental Full time

    **Executive Assistant****: **Create value at TC Media.** TC Media is currently looking for an Executive Assistant to support the administrative needs of the President and the Human Resources team. **When your actions lead to success.**: - Coordinate projects and meetings as well as their logistics. - Write, edit, and format various reports, presentations...

  • Executive Assistant

    3 days ago

    Montréal, Canada Zagari + Simpson Full time

    **Executive Assistant** I pride myself in providing advisory services for wealth management, personalized financial planning, estate and legacy planning. Being client - focused is our foundation. We create strong relationships with trust and confidence, educating clients to make informed decisions, and being the trusted family advisor, ensuring the growth...

  • Executive Assistant

    7 hours ago

    Montréal, Canada Createch Full time

    Company Description Createch, a Talan company is a Canadian leader in operational performance improvement, supply chain optimization and in the integration of information technology solutions. Since 1993, we offer services in manufacturing and logistics performance improvement, process reengineering, change management and ERP solution implementation. The...

  • Executive Assistant

    9 hours ago

    Montréal, QC, Canada Egon Zehnder Full time

    * Please submit all application materials in English.About UsEgon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true...

  • Executive Assistant

    20 hours ago

    Montréal, QC, Canada Egon Zehnder Full time

    * Please submit all application materials in English.About UsEgon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true...

  • Executive Assistant

    10 hours ago

    Montréal, QC, Canada Egon Zehnder Full time

    * Please submit all application materials in English. About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their...

  • Executive Assistant to The CEO

    3 days ago

    Montréal, Canada Reitmans (Canada) LtéeLtd Full time

    Description de l'entreprise **Who we are**: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to...

  • Executive Assistant

    1 week ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    9 hours ago

    Montréal, Canada Mikros Animation Full time

    **Company Description** Mikros Animation is a global CGI animation creative studio. Providing filmmakers with top-tier animation and CGI services through a complete range of front and back-end creative services to bring unforgettable and stylized stories to life in every format, for every platform. We provide end-to-end animation services, uniting...

  • Executive Assistant

    1 month ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    1 month ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    1 month ago

    Montréal, Canada Fairstone Full time

    Roles/Tasks & Responsibilities: - Manage and maintain executive schedules, appointments and travel arrangements - Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment - Follow-up on deliverables and timelines with teams in various locations - Monitor, respond to and distribute incoming communications - Prepare, submit...

  • Executive Assistant

    3 days ago

    Montréal, Canada Cobalt Search Full time

    **Are you seeking a new opportunity where you can have a significant impact in a fast-paced high growth organisation?** **Are you motivated by enhancing your executive’s ability to succeed and drive the business forward?** Our client, an emerging innovator in the field of payment solutions, is seeking a highly skilled Executive Assistant to provide a...

  • Executive Assistant

    1 week ago

    Montréal, QC, Canada Groupe PARIMA Inc Full time

    Groupe PARIMA is aContract Development and Manufacturing Organization (CDMO), established in 1994. For over 25 years, we have developed expertise in the development and manufacturing of non-sterile liquids, suspensions and semi-solid drug products. Executive Assistant We are seeking a highly organized and experienced Executive Assistant to provide...

  • Opening for a Personal Assistant Position

    4 weeks ago

    Montréal, Canada Paradise Architectural PANELS & STEEL Full time

    Prepare and edit documents, presentations, and reports for the executives - Coordinate and organize meetings, conferences, and events, including booking venues, arranging catering, and preparing materials - Conduct research and compile information for various projects and initiatives - Handle confidential and sensitive information with discretion and...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Alimentiv Full time

    **Job Title**: Executive Assistant **Salary**: $50,000 - $84,000 CAD **Location**: Home based **Reporting to**: CFO **Department**: Executive/CEO **Job Summary**: Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Delegation of Japan to ICAO Full time

    **Japanese Government: Delegation of Japan to** **The International Civil Aviation Organization (ICAO)** **Executive Assistant Position** The Delegation of Japan to ICAO is a diplomatic mission of Japanese Government to the International Civil Aviation Organization and looking for a motivated and professional individual to join our team. This role...